Project Administrator - Wallingford

Berkeley Oxford & Chiltern is a proud member of the Berkeley Group, passionate about making a difference and delivering sustainable developments, continuously adapting to improve each development for the communities they serve. We are committed to working in partnership and collaboration to continue to build fantastic homes in amazing places. No two Berkeley developments are the same and our bespoke approach sets us apart from our competitors. We are constantly evolving and refining as a company to develop some of the most complex sites into successful mixed-use developments.

At the heart of everything we do is a strong team of people committed to achieving exceptional levels of customer service, delivering high quality homes where vibrant and sustainable communities have been created. Our people and the incredible projects that we deliver are amongst the best reasons that we come to work every day. We work hard and what we do is challenging, but it is hugely meaningful and we have fun together. It is clear that we enjoy what we do, the difference we make to society and we are very proud of the people that make up Berkeley. We have a culture that is rooted in attention to detail, strong communication, and a huge feeling of ownership and pride.

The role

This role is a part-time (4 days/week) fixed term contract for 8 months, starting August 2025. You will be required onsite. We are seeking a proactive Administrator to support the project team at our Wallingford development. This role involves ensuring health & safety compliance, coordinating meetings, and managing day-to-day administrative functions.

• Track and file Risk Assessment & Methods Statement (RAMS); manage weekly Toolbox Talk (TBT) communications and tracker updates.
• Maintain site rota (holidays, inductions, training, etc.) and project meeting diaries, including booking and coordination of onsite meeting rooms.
• Liaise with Customer Relations team; maintain Demo & Handover Snagging tracker.
• Issue proof of delivery & waste tickets on QFlow, the sustainability management system.
• Process PPE requests.
• Manage site supplies, including ordering stationery, consumables, and welfare items.
• Raise subcontractor payments and assist with PPAC system issues.
• Support induction processes and complete Datascope cards (construction workforce management system).
• Maintain accurate records for training, headcount, workforce analysis, and apprentices.

MONTHLY

• Collate and upload sustainability data (utility meters, fuel receipts) to CR360.
• Update Sustainability, Timber, and Contractor Performance boards.
• Assist with monthly Housing Association Developer reports.

Additional Duties:

• Handle IT queries, produce signage, and support compound maintenance.
• Welcome visitors and manage deliveries.
• Draft resident communications for disruptive works.
• Support Considerate Constructors Scheme assessments.
• Provide ad hoc administrative support to the Site Admin Manager and Construction Director.
• Attend, monitor, and minute site meetings.

Experience Required

• Full UK driving licence and willingness to travel to other sites or head office (Taplow) as required.
• Confident in minute-taking and communicating with senior stakeholders, including Directors and the Ops Board.
• Flexible to provide holiday cover at other sites when needed.
• Proficient in Microsoft Outlook (including diary management), Excel, and Word.
• Strong attention to detail with excellent organisational skills.
• Effective communicator with strong verbal skills.
• Able to work independently and collaboratively within a team.
• Adaptable and open to change.
• Capable of managing workload and prioritising tasks efficiently.

Why join us?

• 25 days annual leave (pro rata).
• Health and wellbeing benefits including Private Medical Insurance.
• Lifestyle benefits including access to an online discount platform.
• Berkeley Foundation volunteer day.
• Private pension plan.
• Group life assurance.

The standard default full-time working hours in the office are 8am-5pm with core working hours 9am-4pm.

Seniority level

Mid-Senior level

Employment type

Contract

Job function

Information Technology

Industries

Housing and Community Development