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- Tasks: Manage a busy family's lifestyle, schedules, and travel arrangements.
- Company: Join a prestigious family in Los Angeles, supporting their dynamic lifestyle.
- Benefits: Enjoy competitive salary, paid time off, health insurance, and travel perks.
- Why this job: Perfect for those who thrive in fast-paced environments and love organisation.
- Qualifications: 5+ years as a personal assistant for high-net-worth families required.
- Other info: Must be willing to travel and work flexible hours, including weekends.
The predicted salary is between 120000 - 130000 £ per year.
We are looking for a Senior Personal Assistant for a UHNW family. The ideal candidate has experience managing the busy lifestyle of a UHNWI and their children. This fast-paced role requires a high level of commitment, suitable for someone who can manage upwards and handle all aspects of life with minimal direction. The ideal candidate will act like a lifestyle manager, planning 30 days in advance and understanding the intricate details of each day as they unfold. Experience with high-net-worth individuals (HNWIs) and families is essential, especially having worked for a woman with children and a busy private life to organise.
Position Requirements:
- Senior role
- Minimum of 5 years of experience as a personal assistant for an ultra-high-net-worth (UHNW) or VIP family
- Experience coordinating with the Head of Management (HM), Head of Security, junior PA, and Senior Butler
- Reporting directly to the HM and the principals
Travel Requirements:
- Willingness to travel with the family and plan trips to organise hotels and holidays, as well as extended stays at other homes worldwide (e.g., 3-4 weeks in London)
- Availability to work weekends, remain on-call, and work from home after hours as needed
- Standard workweek: 50 hours from Monday to Friday, with overtime paid for after hours and on weekends
Day-to-Day Responsibilities May Include:
- Managing the family’s schedules
- Handling a high volume of online orders
- Coordinating health and beauty appointments for family members
- Managing purchases, invoices, and expenses
- Assisting with complex travel arrangements, including staff travel, jets, yachts, etc.
- Overseeing children’s school and extracurricular activities
- Event management and coordination
- Booking restaurants and leisure activities
- Researching the latest trends (fashion, toys, etc.)
- Managing household inventories
- Maintaining contact lists
Specific Areas of Focus:
- Lifestyle Management: Professionally represent the family in correspondence, coordination, research, and planning; work closely with the family to understand and anticipate their needs; build relationships with vendors, frequented establishments, and family associates; maintain detailed calendars with notes on appointments, contact information, and directions; plan and execute small and large events (infrequently); shop on behalf of the family, coordinate with stylists, manage returns, and assist in selling clothes through second-hand websites.
- Travel/Logistics: Plan complex travel arrangements and organise staff availability; oversee packing, prepare packing lists, and adapt to frequent changes; work with the local concierge to suggest and plan activities for the family during travel; maintain household inventory lists.
- Organisation: Ship items globally as needed; sell unwanted or unnecessary items; develop and maintain household inventories and stock levels.
- Financial Management: Keep meticulous records of all spending to provide to management and family accountants; conduct significant online shopping, ensuring the delivery, presentation, and return of all items.
- Record Keeping: Collaborate with the family’s doctors, schools, and service providers to maintain accurate records of medical, educational, and personal information; work with the family’s stylists to track clothing, jewellery, and art inventory when necessary.
Employment Details:
- Status: Employed as a W-2
- Salary Range: $150,000 - $165,000 USD
- Benefits:
- 2 weeks of Paid Time Off (PTO)
- 6 days of Sick/Personal Time Off
- 401(k) Plan with single participation
- Discretionary Bonus
- Overtime is paid hourly after 50 hours
- Private health insurance is fully covered for the candidate
- Per diem of $50 for overnight travel, with travel and hotel or Airbnb expenses paid
This position calls for a highly organised and proactive individual who excels at managing complex tasks and developing strong relationships with family members and service providers.
TRAVELLING PERSONAL ASSISTANT, FULL-TIME - Los Angeles, USA employer: Reachwork
Contact Detail:
Reachwork Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land TRAVELLING PERSONAL ASSISTANT, FULL-TIME - Los Angeles, USA
✨Tip Number 1
Network with professionals in the personal assistant field, especially those who have experience working with high-net-worth individuals. Attend industry events or join online forums where you can connect with others in similar roles.
✨Tip Number 2
Familiarise yourself with the lifestyle and preferences of ultra-high-net-worth families. Understanding their needs and expectations will help you tailor your approach when discussing your suitability for the role.
✨Tip Number 3
Demonstrate your organisational skills by creating a mock schedule or travel itinerary for a hypothetical family. This will showcase your ability to manage complex tasks and anticipate needs effectively.
✨Tip Number 4
Research the latest trends in luxury services, travel, and lifestyle management. Being knowledgeable about current trends will not only impress potential employers but also show that you are proactive and engaged in the industry.
We think you need these skills to ace TRAVELLING PERSONAL ASSISTANT, FULL-TIME - Los Angeles, USA
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience, especially your work with ultra-high-net-worth individuals and families. Emphasise your organisational skills and ability to manage complex schedules.
Craft a Compelling Cover Letter: In your cover letter, explain why you are the perfect fit for this role. Mention specific experiences that demonstrate your ability to handle the demands of a busy lifestyle and your proactive approach to problem-solving.
Showcase Relevant Skills: Highlight skills that are crucial for this position, such as travel planning, event management, and financial management. Use examples from your past roles to illustrate how you've successfully managed similar responsibilities.
Proofread Your Application: Before submitting, carefully proofread your application materials. Ensure there are no spelling or grammatical errors, as attention to detail is key in this role.
How to prepare for a job interview at Reachwork
✨Showcase Your Experience
Make sure to highlight your previous experience working with ultra-high-net-worth individuals. Share specific examples of how you've managed complex schedules and travel arrangements, as this will demonstrate your capability to handle the demands of the role.
✨Demonstrate Proactive Planning
Since the role requires planning 30 days in advance, come prepared with a mock schedule or plan that showcases your organisational skills. This will help illustrate your ability to anticipate needs and manage multiple tasks efficiently.
✨Build Rapport
During the interview, focus on building a connection with the interviewers. Discuss your approach to relationship management with vendors and service providers, as well as how you would represent the family professionally in various situations.
✨Prepare for Travel Scenarios
Be ready to discuss your experience with travel logistics, including managing packing lists and adapting to last-minute changes. You might even want to share a story about a challenging travel arrangement you've successfully handled in the past.
