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- Tasks: Support the Office Services team with fleet and facilities management tasks.
- Company: Join Apogee, a leading tech company with 30 years of experience in IT solutions.
- Benefits: Enjoy flexible working, 33 days holiday, and enhanced family-friendly benefits.
- Why this job: Be part of a diverse culture that values innovation and personal growth.
- Qualifications: Experience with MS Office, strong communication skills, and a hands-on problem-solving approach.
- Other info: This is a 10-month contract role starting in December/January.
The predicted salary is between 30000 - 42000 £ per year.
The main purpose of this role will be to provide integral assistance to the Office Services department by managing practical and administrative Fleet and Facilities tasks and responsibilities. They will be required to communicate with contractors/suppliers and our third-party service providers to ensure maintenance jobs and services are scheduled in and managed from start to finish.
Other responsibilities will involve helping with day-to-day requests/queries that come into the ticketing system:
- To provide daily support to the operations and maintenance of Apogee buildings.
- To maintain effective facilities administration systems, including accurate and comprehensive data entry, in line with Facilities Team requirements and procedures.
- To liaise with handy persons, contractors, and suppliers to help maintain the building standards.
- Assist in the development of processes, procedures, and systems for the effective management of the Facilities at multiple locations.
- Help to keep the facilities orderly, safe, and efficient.
- To maintain effective Fleet administration systems, including accurate and comprehensive data entry, in line with Company requirements and procedures.
- Day-to-day management of the company’s fleet.
- Control of hire and loan car bookings.
- Liaising with drivers on all matters.
- Management of various Fleet accounts – toll, parking, insurance.
Experience and Skills Required:
- Ideally have worked in a similar role with proven ability to use MS Office suite, in particular Excel.
- Ability to work to deadlines whilst prioritising and multitasking.
- Able to follow procedures and protocols.
- Excellent communication skills to liaise with Senior Management and external organisations.
- Tackle problem solving with a ‘hands-on’ approach.
- Able to work in a fast-paced environment.
- Great attention to detail.
- Punctual and reliable.
- Great interpersonal and team working skills.
Benefits:
- Flexible working options.
- 33 days holiday including bank holidays.
- Holiday purchase scheme.
- Enhanced family friendly benefits (maternity, adoption, paternity and IVF).
- 2 paid days off per year for voluntary work to support our local communities.
- Pension scheme.
- Life assurance 4 x salary.
- Sponsorship for professional development and memberships.
- Employee Assistance Programme, including access to a virtual GP and financial wellbeing support.
- Mental health first aider support programme.
- Cycle2work scheme.
- Discounted Gym Membership.
- Eye care voucher scheme.
- Free flu vaccinations.
- Employee social events and recognition activities throughout the year.
- HP Employee discount programmes.
- Mobile phone discounts.
We are a Disability Confident Committed Employer.
Apogee Corporation is committed to creating a diverse and inclusive environment and is proud to be an equal opportunity employer. We welcome all applicants and are open to considering flexible working options.
Facilities and Fleet Administrator (10 month contract) employer: Apogee
Contact Detail:
Apogee Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Facilities and Fleet Administrator (10 month contract)
✨Tip Number 1
Familiarise yourself with the core values of Apogee, such as Integrity and Inclusivity. During your interactions, whether in interviews or networking, highlight how your personal values align with theirs to demonstrate that you're a good cultural fit.
✨Tip Number 2
Research the specific facilities and fleet management systems used by Apogee. Being knowledgeable about their operations will allow you to ask insightful questions and show your genuine interest in the role during discussions.
✨Tip Number 3
Connect with current or former employees on platforms like LinkedIn. Engaging with them can provide you with insider information about the company culture and expectations, which can be invaluable during your application process.
✨Tip Number 4
Prepare to discuss your problem-solving skills and hands-on approach. Think of specific examples from your past experiences where you successfully tackled challenges, as this aligns well with the requirements of the role.
We think you need these skills to ace Facilities and Fleet Administrator (10 month contract)
Some tips for your application 🫡
Understand the Role: Read the job description thoroughly to understand the key responsibilities and required skills for the Facilities and Fleet Administrator position. Tailor your application to highlight how your experience aligns with these requirements.
Highlight Relevant Experience: In your CV and cover letter, emphasise any previous roles that involved facilities management or fleet administration. Use specific examples to demonstrate your ability to manage tasks effectively and communicate with contractors and suppliers.
Showcase Your Skills: Make sure to mention your proficiency in MS Office, particularly Excel, as well as your problem-solving abilities and attention to detail. These skills are crucial for the role and should be clearly articulated in your application.
Express Your Values: Apogee values integrity, inclusivity, and respect. In your application, reflect these values by discussing how you have contributed to a positive work environment in the past and how you can bring your authentic self to their team.
How to prepare for a job interview at Apogee
✨Understand the Company Culture
Before your interview, take some time to research Apogee's core values such as Integrity, Passion, and Inclusivity. Be prepared to discuss how your personal values align with theirs, as they prioritise ethical business practices and diversity.
✨Showcase Your Communication Skills
As a Facilities and Fleet Administrator, you'll need excellent communication skills. During the interview, demonstrate your ability to communicate effectively by providing clear and concise answers, and be ready to discuss examples of how you've liaised with contractors or suppliers in the past.
✨Highlight Your Problem-Solving Abilities
The role requires a hands-on approach to problem-solving. Prepare to share specific instances where you've tackled challenges in a fast-paced environment, showcasing your ability to think on your feet and find effective solutions.
✨Emphasise Attention to Detail
Given the importance of accurate data entry and maintaining facilities standards, be sure to highlight your attention to detail. You might want to mention any relevant experiences where your meticulous nature led to successful outcomes.
