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For Companies At a Glance
- Tasks: Coordinate events and manage logistics for a leading tech company.
- Company: FIRST is a top global brand experience agency with multiple industry accolades.
- Benefits: Enjoy private medical insurance, 28 days leave, wellness stipends, and more!
- Why this job: Gain hands-on experience in the events industry with a dynamic team and innovative culture.
- Qualifications: No prior experience required; ideal for recent grads or those with internships.
- Other info: Flexible working across campus and opportunities for global projects.
The predicted salary is between 28800 - 43200 £ per year.
FIRST is a leading global brand experience agency serving clients across various industries, including financial services, technology, media, aerospace, healthcare, and professional services. FIRST has received numerous accolades, such as being listed among the 2025 Most Innovative Marketing Agencies by Chief Marketer, Top Agency of the Year 2024 by Event Marketer, and among the "200 Top Marketing Agencies" in 2022-2024 by Chief Marketer.
Role Overview
The Space & Service Coordinator will deliver exceptional service through operational and logistical facilities management. This role involves representing the FIRST brand on-site at a well-known tech company and is suitable for entry-level candidates seeking exposure to the events industry.
Key Responsibilities
- Manage multiple campus event requests and optimize space allocation
- Assign event team members to digital and physical requests
- Oversee the centralized intake queue for all events in the region
- Review requests to determine support needs and assign resources
- Maintain updated calendars and communication for all meetings and events
- Gather necessary information for approval processes
- Ensure accurate records of changes and communications with stakeholders
- Monitor room usage, cancellations, and availability to maximize revenue and satisfaction
- Audit spaces and communicate effectively with event leads
- Improve intake processes and contribute to event data reports
Qualifications
- 0-1+ years’ experience in event coordination, including internships, preferably in large venues or hotels
- Bachelor’s Degree preferred
- Flexibility to support multiple locations within the campus
- Experience working cross-functionally in fast-paced environments
- Creative problem-solving, resourcefulness, and teamwork skills
- Highly organized with multitasking abilities
- Excellent time management and proactive attitude
- Experience with large databases
- Fluent in English; German language skills preferred
- Ability to work onsite and flexible deployment across campus
Benefits
- Private Medical Insurance from day one
- 28 Days Annual Leave + Bank Holidays
- Personal Volunteer Day
- 20 Days Sick Pay annually
- Enhanced Parental Leave
- Wellness Stipend and access to Headspace, Rocket Lawyer, Maven
- Life Insurance, Employee Assistance Program, Cycle to Work, Season Ticket Loan, Mobile Allowance, Pension, Discretionary Bonus
- Global opportunities with projects across 7 countries
FIRST is an Equal Opportunity Employer, committed to a diverse and inclusive workplace. We prohibit discrimination and harassment of any kind and base employment decisions on merit and business needs. Candidates are encouraged to discuss any necessary adjustments or accommodations.
Additional Details
- Seniority level: Entry level
- Employment type: Full-time
- Industry: Events Services
This job posting is active. No indication that it is expired or no longer accepting applications.
Space and Service Coordinator employer: FIRST
Contact Detail:
FIRST Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Space and Service Coordinator
✨Tip Number 1
Familiarise yourself with the events industry, especially in relation to tech companies. Understanding the specific needs and challenges of this sector will help you stand out during interviews.
✨Tip Number 2
Network with professionals already working in event coordination or related fields. Attend industry events or join online forums to connect with others who can provide insights and potentially refer you to opportunities.
✨Tip Number 3
Demonstrate your organisational skills by volunteering for event planning roles, even if they are small-scale. This hands-on experience will not only enhance your CV but also give you practical examples to discuss in interviews.
✨Tip Number 4
Research FIRST as a company and their recent projects or accolades. Being knowledgeable about their work will show your genuine interest in the role and help you tailor your conversation during the interview process.
We think you need these skills to ace Space and Service Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in event coordination or related fields. Emphasise any internships or roles that demonstrate your organisational skills and ability to manage multiple tasks.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the company. Mention specific aspects of FIRST that attract you, such as their innovative approach or diverse client base, and explain how your skills align with the job requirements.
Highlight Relevant Skills: In your application, focus on skills that are crucial for the Space and Service Coordinator role, such as creative problem-solving, teamwork, and time management. Provide examples of how you've demonstrated these skills in past experiences.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail and professionalism, which are key in the events industry.
How to prepare for a job interview at FIRST
✨Research FIRST and Its Values
Before your interview, take some time to understand FIRST's mission and values. Familiarise yourself with their recent accolades and projects. This will not only show your genuine interest in the company but also help you align your answers with their core principles.
✨Prepare for Scenario-Based Questions
Given the role involves event coordination, be ready to answer scenario-based questions. Think of examples from your past experiences or internships where you successfully managed multiple tasks or resolved conflicts. Use the STAR method (Situation, Task, Action, Result) to structure your responses.
✨Showcase Your Organisational Skills
As a Space and Service Coordinator, being organised is key. Prepare to discuss how you manage your time and prioritise tasks. You might want to bring examples of tools or methods you use to stay organised, such as calendars, task lists, or project management software.
✨Demonstrate Teamwork and Flexibility
This role requires working cross-functionally and supporting multiple locations. Be prepared to share experiences that highlight your teamwork skills and flexibility. Discuss how you've adapted to changing circumstances or collaborated with diverse teams to achieve a common goal.
