Jobs Coordinator

Flare Electrical and Solar Contractors is a dynamic, forward-thinking company specialising in electrical and solar solutions. We pride ourselves on delivering exceptional services to our clients and are looking for a dedicated and organised Jobs Coordinator to join our growing team. If you are a detail-oriented, proactive individual with strong multitasking abilities, we want to hear from you!

Job Overview:

As a Jobs Coordinator at Flare Electrical and Solar Contractors, you will play a pivotal role in ensuring the smooth running of day-to-day operations. You will be responsible for a variety of administrative and operational tasks, supporting both internal staff and external partners to keep projects on track and ensure high-quality service delivery.

Key Responsibilities:

• Payroll Management – Oversee payroll processes and ensure accuracy and timeliness.
• Processing Subcontractor Invoices – Ensure timely processing and payment of subcontractor invoices.
• Recruitment and Liaison – Work with recruitment agencies to ensure staffing needs are met as and when required.
• Job Scheduling – Coordinate and schedule jobs to ensure efficient use of time and resources.
• Raising Purchase Orders – Create and manage purchase orders for necessary materials and equipment.
• Customer Communication – Liaise with customers via phone and email to ensure high customer satisfaction.
• Payment Processing – Take payments over the phone and ensure correct processing.
• Invoice Management – Organise, track, and ensure invoices are paid on time.
• Credit Applications – Apply for credit accounts with wholesalers to facilitate the purchasing process.
• Accommodation Arrangements – Organise accommodation for staff as required.
• Fleet Management – Oversee fleet operations, including fuel tracking and vehicle maintenance (including arranging repairs, MOTs, services etc).
• Training Organisation – Arrange and track compulsory staff training and development.
• DBS Check Filing – Maintain records of DBS checks and ensure compliance.
• Staff Onboarding – Manage the onboarding process for new employees.
• Upwork Management – Oversee and manage Upwork account for freelance workers.
• Calibration Management – Track and schedule calibration of equipment.
• Receipt Tracking – Ensure all receipts are properly tracked and filed for financial records.
• ECS Card Applications – Apply for new ECS cards for all staff members as required.
• Policy and Procedure Development – Create and implement new policies and procedures to improve operational efficiency.
• SimPRO Setup and Support – Assist with the setup and ongoing support of the SimPRO system.
• Invoice and PM Support – Provide administrative support to the Project Managers and assist with invoicing queries.

Skills & Qualifications:

• Proven experience in a similar administrative or coordination role, ideally in the construction or electrical sector but not essential.
• Strong organisational skills and attention to detail.
• Excellent communication skills, both written and verbal.
• Ability to manage multiple tasks and priorities effectively.
• Proficient in using MS Office Suite and other office software.
• Experience with payroll, invoice processing, and financial tracking is an advantage.
• Knowledge of SimPRO or similar software is preferred but not required.
• Strong problem-solving skills and a proactive approach to handling issues.

Ad-Hoc Responsibilities:

• Membership Renewals – Manage and process renewals for industry memberships (e.g., Trading Standards, NICEIC).
• Waste Management – Oversee waste management and ensure compliance with relevant regulations.
• Office Supplies – Monitor office supplies and reorder as necessary.
• Note Taking – Take notes at meetings and ensure they are distributed to relevant parties.
• HR Assistance – Support the HR department with various tasks, such as employee record management and assisting with recruitment processes.

What We Offer:

• Competitive, in the range of £28,000 – £30,000 per year, depending on experience.
• A dynamic and supportive work environment.
• Opportunities for professional development and career advancement.
• A chance to be part of a growing, innovative company that operates in the electrical and solar industry.
• Company pension.
• Free on-site parking.
• Full time Monday to Friday 8.00am to 4.30pm.

This role is only open to candidates who have current right to work in the UK (we do not offer visa sponsorship).