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- Tasks: Manage site administration, deliveries, and documentation while ensuring smooth operations.
- Company: Enpure Ltd is a dynamic company focused on providing high-quality administrative services.
- Benefits: Enjoy flexible hours, generous holiday, private healthcare, and discounts on major brands.
- Why this job: Join a supportive team where your organisational skills can shine and make a real impact.
- Qualifications: Excellent communication, multitasking abilities, and strong organisational skills are essential.
- Other info: This role offers a 36-hour week with opportunities for personal growth and development.
The predicted salary is between 28800 - 43200 £ per year.
Enpure Ltd are looking for a positive, enthusiastic and driven Site Administrator for our site at Guildford, that has excellent communication and interpersonal skills with a flexible attitude and a desire to provide high levels of administrative services. You must also have the ability to multi-task and have outstanding organisational skills.
Main Duties & Responsibilities:
- Log all Deliveries into and out of the Site, scan in delivery tickets and log deliveries in PuMA.
- Management of Site Access Gate controls for longer term site office / operatives.
- Maintain Site Receiving Report in co-ordination with Procurement / Expediting Team.
- Maintain Site Filing System – scan all hard copy documentation appropriately - RAMS, Lift Plans, site safety audit and induction records, uploading to BiM360 and server as required.
- Compiling register and copies of completed ITF/ITP Paperwork and Site Safety Packs.
- Assist the co-ordination of Material Deliveries and Sub-Contractor onboarding.
- Monitor submission to dates to site by Sub-Contractors and report compliance.
- Print and organise hard copies of information as required – Drawings, POWRA, ITP/Check sheets, Programme.
- Maintaining various company registers regarding logging travel, requisitions, company driver details etc.
- Site document update tracking (e.g. Monthly update to CPP reminders).
- Maintenance of site safety boards.
- Record keeping of toolbox talks.
- Co-ordination of the Thames Water Safety Passport Training.
- General Office administration.
- Typing, copying and distribution of letters, reports, memos, minutes and any other documentation or correspondence as required.
- Answering telephones, taking and passing on messages to the appropriate persons.
- To open incoming mail to the company each morning.
- Arranging meetings, conference rooms and facilities and taking minutes if required.
- Undertaking ad hoc administrative projects as and when required.
- Ordering site materials as and when required using Site Requisition system. Maintain register of Site Requisitions.
- Conducting on site visitor inductions, and maintaining records.
- Drugs and Alcohol testing, and maintaining records.
- To comply with all Health and Safety responsibilities commensurate with the role, as outlined in the Health and Safety policy.
- Assist Technical Author with Asset Data collection (Equipment Collection Template).
- Any other duties commensurate with the position as may be assigned from time to time.
What’s in it for you!
- 36 hour week (Mon to Fri) with flexible working hours.
- 24 days holiday increasing to 27 days max after 5 years plus 8 bank holidays.
- Holiday Trade Scheme – option to sell/buy an additional 5 days.
- Pension – employee pays 5% company pays 8% (increases to 10% after 5 years).
- Private healthcare - for all employees.
- Life Assurance – 6x salary (when join pension scheme).
- Perkbox benefits – discounts on major brands and monthly vouchers.
- Discounted membership at Nuffield Health gyms.
- Long Service Award Scheme.
Site Administrator employer: Enpure Limited
Contact Detail:
Enpure Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Site Administrator
✨Tip Number 1
Familiarise yourself with the specific software and tools mentioned in the job description, such as PuMA and BiM360. Having a solid understanding of these platforms will demonstrate your readiness to hit the ground running.
✨Tip Number 2
Highlight your organisational skills by preparing examples of how you've successfully managed multiple tasks or projects in previous roles. This will show that you can handle the demands of the Site Administrator position.
✨Tip Number 3
Research Enpure Ltd and their projects to understand their values and work culture. Tailoring your conversation during any interviews to reflect your alignment with their mission can make a strong impression.
✨Tip Number 4
Prepare to discuss your communication and interpersonal skills by thinking of specific instances where you've effectively collaborated with teams or resolved conflicts. This is crucial for the Site Administrator role.
We think you need these skills to ace Site Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your administrative skills and experience relevant to the Site Administrator role. Emphasise your organisational abilities, communication skills, and any experience with document management or site administration.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the position and the company. Mention specific duties from the job description that you are excited about and explain how your skills align with their needs.
Highlight Relevant Experience: In your application, focus on any previous roles where you managed multiple tasks, maintained filing systems, or coordinated deliveries. Use specific examples to demonstrate your ability to handle the responsibilities listed in the job description.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for an administrative role.
How to prepare for a job interview at Enpure Limited
✨Show Your Enthusiasm
Enpure Ltd is looking for a positive and enthusiastic candidate. Make sure to express your excitement about the role and the company during the interview. Share why you are passionate about administrative work and how it aligns with their values.
✨Demonstrate Organisational Skills
Given the importance of outstanding organisational skills in this role, prepare examples from your past experiences where you successfully managed multiple tasks or projects. Highlight any specific tools or methods you used to stay organised.
✨Communicate Clearly
Excellent communication and interpersonal skills are crucial for this position. Practice articulating your thoughts clearly and concisely. Be ready to discuss how you've effectively communicated with team members or clients in previous roles.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving abilities and flexibility. Think of scenarios where you had to adapt quickly or handle unexpected challenges. Prepare to explain how you approached these situations and what the outcomes were.
