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- Tasks: Provide secretarial support to medical teams and manage patient records.
- Company: Join a respected public sector organisation making a difference in healthcare.
- Benefits: Enjoy a competitive pay rate and a supportive work environment.
- Why this job: Be part of a friendly team while enhancing your skills in a vital sector.
- Qualifications: Experience in healthcare administration and strong audio typing skills required.
- Other info: Full-time hours, Monday to Friday, with ongoing temporary contract.
The predicted salary is between 28000 - 42000 £ per year.
Location: Swansea
Contract: Temporary - Ongoing
Hours: Full Time, Monday to Friday
Pay Rate: £13.57 per hour
Manpower is recruiting a Medical Secretary on behalf of our public sector client. Are you an experienced medical secretary with strong audio typing skills and a background in healthcare administration? We are currently recruiting on behalf of a respected public sector organisation for a Band 4-level Medical Secretary to provide high-level secretarial support to clinical teams.
Key Responsibilities
- Provide comprehensive secretarial and administrative support to senior medical staff
- Accurately transcribe letters and correspondence using audio/digital dictation (BigHand)
- Maintain and update patient records and appointment schedules
- Handle telephone and email enquiries in a professional and timely manner
- Liaise with internal departments and external stakeholders
- Manage diaries, arrange meetings, and prepare relevant documentation
Essential Requirements
- Previous experience as a secretary, ideally within a public sector or healthcare setting
- Proficient in audio typing and digital dictation systems
- Excellent organisational and communication skills
- Strong IT skills including Microsoft Office (Word, Outlook, Excel)
- Ability to work under pressure, multitask and maintain confidentiality
This is a fantastic opportunity to join a friendly and supportive team.
Medical Secretary employer: Click To Hired
Contact Detail:
Click To Hired Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Medical Secretary
✨Tip Number 1
Familiarise yourself with the specific software mentioned in the job description, like BigHand for audio typing. If you haven't used it before, consider watching tutorial videos or taking a short online course to boost your confidence.
✨Tip Number 2
Highlight your experience in healthcare administration during any informal conversations or networking opportunities. This can help you stand out as someone who understands the unique challenges and requirements of the role.
✨Tip Number 3
Prepare to discuss how you've managed multiple tasks under pressure in previous roles. Think of specific examples that demonstrate your organisational skills and ability to maintain confidentiality, as these are crucial for a Medical Secretary.
✨Tip Number 4
If possible, reach out to current or former employees of the organisation to gain insights into their work culture and expectations. This can provide you with valuable information to tailor your approach during interviews.
We think you need these skills to ace Medical Secretary
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience as a medical secretary, particularly in healthcare settings. Emphasise your audio typing skills and familiarity with digital dictation systems like BigHand.
Craft a Strong Cover Letter: Write a cover letter that specifically addresses the key responsibilities mentioned in the job description. Explain how your previous roles have prepared you for providing comprehensive support to senior medical staff.
Highlight Relevant Skills: In your application, clearly outline your organisational and communication skills. Mention your proficiency in Microsoft Office and your ability to manage multiple tasks under pressure.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter. Ensure there are no spelling or grammatical errors, as attention to detail is crucial in a medical secretary role.
How to prepare for a job interview at Click To Hired
✨Showcase Your Audio Typing Skills
Since audio typing is a key requirement for the role, be prepared to discuss your experience with audio/digital dictation systems like BigHand. You might even want to mention specific examples of how you've successfully transcribed letters or correspondence in previous roles.
✨Demonstrate Organisational Skills
The role requires excellent organisational abilities, so think of instances where you managed diaries, arranged meetings, or maintained patient records. Highlighting your multitasking capabilities under pressure will also impress the interviewers.
✨Prepare for Communication Scenarios
As a Medical Secretary, you'll handle various enquiries and liaise with different stakeholders. Prepare for questions about how you would manage difficult phone calls or emails, ensuring you convey professionalism and clarity in your responses.
✨Familiarise Yourself with Microsoft Office
Strong IT skills are essential for this position. Brush up on your knowledge of Microsoft Word, Outlook, and Excel, and be ready to discuss how you've used these tools effectively in your previous roles, especially in a healthcare setting.
