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For Companies At a Glance
- Tasks: Manage reception, diaries, travel, and meetings in a vibrant office environment.
- Company: Join a leading Global Beauty Group making waves in the industry.
- Benefits: Enjoy flexible hours, a friendly atmosphere, and opportunities for growth.
- Why this job: Be part of a dynamic team that values collaboration and creativity.
- Qualifications: Previous office management experience and strong computer skills are essential.
- Other info: Immediate availability is required; perfect for students seeking part-time work.
A leading Global Beauty Group are seeking for an Office Manager to be based in their offices in London.
REPORTS TO: General Manager
Working Days & Hours: 08:30am – 1:30pm – Monday to Thursday. Possibility to add more hours.
POSITION SUMMARY: To manage reception, diaries, travel, meetings and maintain an efficient office environment. Provide administrative and clerical support to General Manager and others in the office. To grow the business in line with Company Forecasting.
AREAS OF RESPONSIBILITY & KEY ACCOUNTABILITY:
- Answer general calls and calls to General Manager, take and distribute messages
- Maintain & co-ordinate Calendar of General Manager & Other Senior Managers
- Co-ordinate and organise appointments and meetings as directed by General Manager
- Arrange work events, Take minutes at meetings as directed by GM
- Organise travel & accommodation arrangements for staff as directed by Senior Managers
- Assist with event planning and implementation as directed by Senior Managers
- Greet visitors and direct them to the correct staff member
- Prepare refreshments and lunches for meetings as directed by Senior Managers
- Receive, sort and distribute or direct incoming mail/deliveries
- Assist in preparing outgoing mail for distribution, including arranging deliveries
- Filing, scanning and copying of documents as directed
- Maintain office IT and storage systems with assistance from Group IT Dept
- Maintain documents, reports and correspondence as directed by General Manager
- Perform work related errands as requested by General Manager
- Monitor and maintain general office supplies, Ensure Health & Safety Audits are held and worked on if any improvement is advised.
- Ensure office areas are clean and tidy, Healthy Snacks are provided regularly
- Arrange and collect couriers as required
Skills, Experience and Competencies:
- To be Collaborative, Competent, Engaging, be pro-active and have a friendly/approachable demeanour
- Previous office management experience essential
- Business College training an advantage
- Competent computer skills including Word, Excel & Power Point
- Numerical and literacy skills
- Excellent Organisation and planning skills
- Work management and prioritising
- Excellent verbal and written communication
- Ability to solve problems
- Accuracy and attention to detail
- Reliability and flexibility
- Brand industry experience but not essential
- Flexible and with strong team spirit
- Analytical thinking
Part-time Office Manager (Inmediate availability) employer: Catenon
Contact Detail:
Catenon Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Part-time Office Manager (Inmediate availability)
✨Tip Number 1
Familiarise yourself with the beauty industry and the specific company you're applying to. Understanding their brand values and recent developments can help you tailor your conversation during interviews and show genuine interest.
✨Tip Number 2
Highlight your organisational skills in any networking opportunities. Since the role requires excellent planning and coordination, discussing past experiences where you've successfully managed schedules or events can set you apart.
✨Tip Number 3
Prepare to discuss your previous office management experience in detail. Be ready to share specific examples of how you've handled administrative tasks, managed communications, or improved office efficiency in your past roles.
✨Tip Number 4
Demonstrate your proactive nature by thinking of ways you could improve the office environment or processes. Bringing ideas to the table during your interview can showcase your initiative and problem-solving skills.
We think you need these skills to ace Part-time Office Manager (Inmediate availability)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in office management. Emphasise skills such as organisation, communication, and problem-solving that align with the job description.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the company. Mention specific experiences that demonstrate your ability to manage an office environment effectively.
Highlight Relevant Skills: In your application, clearly outline your competencies in using software like Word, Excel, and PowerPoint. Provide examples of how you've used these tools in previous roles.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects attention to detail, which is crucial for this role.
How to prepare for a job interview at Catenon
✨Show Your Organisational Skills
As an Office Manager, you'll need to demonstrate your ability to manage multiple tasks efficiently. Prepare examples from your past experience where you successfully organised meetings, managed calendars, or coordinated events. This will show the interviewer that you can handle the responsibilities of the role.
✨Be Ready to Discuss Technology Proficiency
Since the job requires competent computer skills, be prepared to discuss your experience with software like Word, Excel, and PowerPoint. You might even want to mention any specific projects where you used these tools effectively, as this will highlight your technical capabilities.
✨Emphasise Your Communication Skills
Excellent verbal and written communication is crucial for this role. Think of instances where you had to communicate important information clearly, whether it was taking minutes at meetings or greeting visitors. This will help illustrate your ability to engage with different stakeholders.
✨Demonstrate Flexibility and Team Spirit
The company values a flexible approach and strong team spirit. Be ready to share examples of how you've worked collaboratively in a team setting and adapted to changing circumstances. This will show that you're not only a good fit for the role but also for the company culture.
