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- Tasks: Manage travel logistics and provide executive support for a high-profile individual.
- Company: Join a dynamic team supporting a private High-Net-Worth Individual in the UAE.
- Benefits: Enjoy flexible working hours, travel opportunities, and a chance to work in luxury environments.
- Why this job: Be part of an exciting role that combines travel, culture, and high-level personal assistance.
- Qualifications: 5-7 years experience supporting executives; fluency in English required, French/Arabic is a plus.
- Other info: Must be tech-savvy and comfortable with 24/7 availability and international travel.
The predicted salary is between 48000 - 72000 £ per year.
We are seeking a highly skilled and discreet Travelling Secretary to provide seamless executive and personal support to a private High-Net-Worth Individual. The ideal candidate will have demonstrated experience managing complex itineraries, confidential communications, and multifaceted operations in a high-pressure, fast-moving global environment.
Key Responsibilities
- Coordinate end-to-end travel logistics including flight bookings, visas, ground transportation, and accommodation across international destinations.
- Serve as the point of contact for daily scheduling, time management, and last-minute changes.
- Maintain strict confidentiality of all business and personal matters.
- Liaise with private staff (chauffeurs, chefs, estate managers, etc.) to ensure all arrangements are synchronized.
- Manage expense reports, billing reconciliations, and financial recordkeeping in collaboration with the family office.
- Prepare meeting briefs, summaries, and confidential correspondence.
- Handle VIP protocols and event coordination, including guest lists, gifting, and on-site execution.
- Ensure smooth digital and physical documentation management while on the move.
- Proactively anticipate the principal’s needs and adapt swiftly in dynamic situations.
Key Qualifications
- Minimum 5–7 years of experience supporting UHNWIs or C-suite leaders in a personal or executive capacity.
- Exceptional organizational skills and a solution-oriented mindset.
- Professional fluency in English; knowledge of French/Arabic is an asset.
- Comfortable managing 24/7 support availability, with international travel commitments.
- Tech-savvy with proficiency in tools like Google Workspace, Microsoft 365, itinerary planning software, and expense tracking systems.
- Excellent interpersonal and cross-cultural communication skills.
- High emotional intelligence, discretion, and unwavering loyalty.
Preferred Attributes
- Previous experience in luxury lifestyle management or family office setups.
- Familiarity with protocols of private aviation, yacht charters, and luxury hospitality.
- Legal documentation management experience (NDAs, international filings, etc.).
- Training in etiquette, international travel safety, or high-pressure client services.
Travelling Secretary (Role based in UAE) employer: Confidential Jobs
Contact Detail:
Confidential Jobs Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Travelling Secretary (Role based in UAE)
✨Tip Number 1
Network with professionals in the luxury lifestyle management sector. Attend industry events or join relevant online forums to connect with individuals who have experience working with High-Net-Worth Individuals (HNWIs). This can provide you with valuable insights and potential referrals.
✨Tip Number 2
Familiarise yourself with the latest travel logistics tools and software. Being tech-savvy is crucial for this role, so consider taking online courses or tutorials on itinerary planning software and expense tracking systems to enhance your skills.
✨Tip Number 3
Demonstrate your understanding of cultural nuances and etiquette, especially if you have knowledge of languages like French or Arabic. Highlighting this in conversations can set you apart from other candidates and show your commitment to providing exceptional service.
✨Tip Number 4
Prepare for interviews by practising scenarios that showcase your problem-solving abilities in high-pressure situations. Think of examples where you've successfully managed last-minute changes or complex itineraries, as these experiences will resonate well with the hiring team.
We think you need these skills to ace Travelling Secretary (Role based in UAE)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in supporting high-net-worth individuals or C-suite leaders. Emphasise your organisational skills and any experience with travel logistics, as these are crucial for the role.
Craft a Compelling Cover Letter: In your cover letter, demonstrate your understanding of the unique demands of the Travelling Secretary role. Mention specific examples of how you've managed complex itineraries and maintained confidentiality in previous positions.
Highlight Language Skills: If you have proficiency in French or Arabic, be sure to mention this prominently in your application. These language skills can set you apart from other candidates and are considered an asset for the role.
Showcase Tech Proficiency: Detail your experience with tools like Google Workspace and Microsoft 365 in your application. Highlight any specific software you’ve used for itinerary planning or expense tracking, as being tech-savvy is essential for this position.
How to prepare for a job interview at Confidential Jobs
✨Showcase Your Organisational Skills
As a Travelling Secretary, your ability to manage complex itineraries is crucial. Prepare examples from your past experiences where you successfully coordinated travel logistics or handled last-minute changes, demonstrating your exceptional organisational skills.
✨Emphasise Discretion and Confidentiality
Given the nature of the role, it's important to highlight your commitment to confidentiality. Be ready to discuss situations where you maintained discretion in handling sensitive information, showcasing your trustworthiness and professionalism.
✨Demonstrate Cultural Awareness
Since you'll be liaising with diverse individuals, showing your understanding of cross-cultural communication is key. Share experiences that illustrate your ability to navigate different cultural contexts, especially if you have language skills like French or Arabic.
✨Prepare for Scenario-Based Questions
Expect questions that assess how you would handle dynamic situations. Think of scenarios where you had to anticipate needs or adapt quickly, and prepare to explain your thought process and actions in those moments.
