Facilities Co-Ordinator

Are you an organised and proactive professional looking for a dynamic role? Do you have experience working within a facilities coordinator role? As a Facilities Coordinator, you will take charge of managing all site facilities, both internally and externally. Your responsibilities will include ensuring that all H&S policies and procedures are in place, all maintenance contracts, fire regulations, contract management and project delivery are carried out. Ensuring staff training is up to date and arranging training sessions where required, maintaining all H&S standards for all employees and external visitors and supervising all contractors. You will address any maintenance issues promptly and arrange regular testing & checks and ensuring that all compliance policies are followed. This role would suit someone extremely organised and driven, with the ability to forward plan.

• Key Responsibilities:
• Oversee all aspects of office administration, ensuring smooth day-to-day operations.
• Conduct risk assessments and ensure health and safety protocols are followed.
• Manage stationary orders, toiletries, and cleaning apparatus.
• Update policies and ensure they are adhered to.
• Keep track of employee online training records.
• Coordinate maintenance and repairs of office equipment and facilities.
• Handle vendor relationships and negotiate contracts for office supplies and services.
• Develop and implement office policies and procedures to enhance efficiency.
• Always think ahead and be proactive in addressing potential issues.
• Project manage, supervise, and coordinate the work of contractors, including tenders and contract management.
• Plan for future office or ground developments in line with strategic business objectives.
• Manage and lead change across the office/grounds to ensure minimum disruption to core business activities.
• Direct, coordinate and plan essential services such as security, maintenance, cleaning, waste disposal, recycling, and others.
• Plan best utilisation of space and resources for the building or re-organising of current premises.
• Respond appropriately to emergencies or urgent issues as they arise, and deal with the consequences.
• Ensure fully compliant with fire & first aid regulations and that we have an emergency system in place with back-up fire marshals.
• Manage the sites Health and Safety, the supply and management of kit and liaison with the HSE.
• Manage risks related to your areas of responsibility.
• Some budget and financial responsibilities such as maintenance contracts.
• Coordinate, distribute and action Display Screen Equipment (DSE)/Pregnancy questionnaires.
• Ensure requests are dealt with in a timely manner and referrals are made for any specialist cases.

Requirements:

• Proven experience in facilities management or a similar role is a must.
• Strong knowledge of health and safety regulations.
• Excellent organisational and multitasking skills.
• Ability to work on your own initiative and independently.
• Strong communication and interpersonal skills.
• Proficiency in office software and tools.

What We Offer:

• Competitive salary and benefits package.
• Generous holiday entitlement.
• Parking facilities.
• Life assurance.
• Company sick pay.
• Length of service benefits.
• Regular salary reviews.
• A dynamic and supportive work environment.
• Opportunities for professional growth and development.

Our client prides itself on having a warm, family-like atmosphere where every team member is valued and treated with respect. They foster a friendly and inclusive environment where staff well-being is a top priority. You'll be joining a team that looks out for one another and celebrates each other's successes. They believe in nurturing our employees and providing a workplace where you can thrive both personally and professionally. If you are a detail-oriented professional with a passion for creating efficient and safe workspaces, we would love to hear from you!