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- Tasks: Manage daily office operations and provide executive assistance to WSH Executives.
- Company: Portico values hard work, diversity, and a fun, engaging workplace culture.
- Benefits: Enjoy excellent holiday allowance, pension contributions, life insurance, and discounts on high street retailers.
- Why this job: Join a supportive team that empowers growth and offers fantastic training opportunities.
- Qualifications: Experience in admin and office management is essential; IT literacy and Microsoft Office proficiency required.
- Other info: Located in central London, this role offers a dynamic work environment with a focus on teamwork.
The predicted salary is between 28800 - 43200 £ per year.
Company Description
Portico is defined by our unique culture – one that rewards hard work and dedication, empowers people to grow, with the belief that work should be fun and engaging! Our family is made up of many different people. We embrace diversity and believe in treating everyone equally to ensure that everyone has the same opportunities to grow, develop, and progress in their careers.
Job Description
We are currently recruiting for an Office Manager & Executive Assistant vacancy, based centrally out of our London Support Office. The role of an Office Manager and Executive Assistant is to oversee the daily operations of the WSH London Support Office, The Hub. Based on the 1st floor reception desk, the successful candidate will develop, engage, and oversee the receptionist on the ground floor of the building. They will manage and deliver a range of office and administrative services, taking a proactive approach to ensure that all office service activities are carried out efficiently and effectively. As well as the day-to-day office management, the successful candidate will also offer executive assistance to WSH Executives when they visit the Hub.
Qualifications
- Admin and Office Management experience is essential for the successful candidate, as well as IT literacy and a proficiency with Microsoft Office products.
- Management experience is highly desirable, along with experience of working in an Executive Assistant capacity.
- An ability and willingness to use their own initiative and be proactive.
- An ability to prioritise effectively, plan and organise.
- Experience in dealing with difficult situations.
- An ability to stay calm and to work at a fast pace.
- An ability to multitask, be highly organised and able to work to conflicting and tight deadlines.
Additional Information
What’s in it for you?
- Excellent holiday allowance
- Pension contributions
- Life insurance
- Enhanced annual leave
- Recommend a Friend Bonus Scheme
- 24-hour personal helpline for employees, providing counselling & information services.
- Access to Choices, our discounts and benefits platform which offers you fabulous savings for thousands of high street retailers, hotels, cinemas and many more.
- Our Training Academy provides excellent training and development opportunities for our people.
Office Manager & Executive Assistant employer: BaxterStorey
Contact Detail:
BaxterStorey Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Manager & Executive Assistant
✨Tip Number 1
Familiarise yourself with the company culture at Portico. They value hard work, dedication, and a fun working environment. Show your enthusiasm for their culture during any interactions, as this can set you apart from other candidates.
✨Tip Number 2
Highlight your organisational skills in conversations or interviews. Since the role requires multitasking and managing tight deadlines, be ready to share specific examples of how you've successfully handled similar situations in the past.
✨Tip Number 3
Demonstrate your proactive approach by preparing questions about the office management processes at The Hub. This shows that you're not only interested in the role but also eager to contribute positively from day one.
✨Tip Number 4
Network with current or former employees of Portico on platforms like LinkedIn. Gaining insights from them can provide you with valuable information about the role and the company, which you can use to tailor your approach when applying.
We think you need these skills to ace Office Manager & Executive Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in office management and executive assistance. Use keywords from the job description to demonstrate that you meet the qualifications they are looking for.
Craft a Compelling Cover Letter: Write a cover letter that showcases your administrative skills and your ability to manage multiple tasks effectively. Mention specific examples of how you've successfully handled similar responsibilities in the past.
Highlight IT Proficiency: Since the role requires IT literacy, ensure you mention your proficiency with Microsoft Office products. You could include any relevant certifications or training that support your skills.
Showcase Soft Skills: In your application, emphasise your soft skills such as initiative, organisation, and the ability to handle difficult situations. These traits are crucial for the role and should be evident in your written communication.
How to prepare for a job interview at BaxterStorey
✨Showcase Your Organisational Skills
As an Office Manager & Executive Assistant, your ability to organise and prioritise tasks is crucial. Be prepared to discuss specific examples of how you've successfully managed multiple responsibilities in previous roles.
✨Demonstrate Proactivity
The role requires a proactive approach to office management. Share instances where you took the initiative to improve processes or solve problems before they escalated, highlighting your ability to think ahead.
✨Familiarise Yourself with Microsoft Office
Since proficiency in Microsoft Office is essential, brush up on your skills before the interview. Be ready to discuss how you've used these tools effectively in past positions, especially in managing schedules and communications.
✨Prepare for Scenario-Based Questions
Expect questions that assess your ability to handle difficult situations. Prepare for scenario-based questions where you might need to demonstrate your calmness under pressure and your conflict resolution skills.
