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- Tasks: Support executives by managing calendars, meetings, and travel arrangements.
- Company: Join a leading investment bank in London, known for its dynamic financial services.
- Benefits: Enjoy a full-time role with potential for growth and professional development.
- Why this job: Be part of a fast-paced environment that values teamwork and innovation.
- Qualifications: Experience as a Float EA in financial services is preferred; strong organisational skills required.
- Other info: This role requires being in the office at least 4 days a week.
The predicted salary is between 36000 - 60000 £ per year.
Are you an experienced Float EA with financial services experience? Our client, an investment bank in London, is recruiting for a Float Executive Assistant to join their team on a 12-month contract basis. This full-time role is based at Canary Wharf and requires the role holder to be in the office for a minimum of 4 days per week.
Skills/Experience:
- Previous experience within a similar Float EA position
- Previous experience in investment banking or financial services (preferred)
- Proficient with Microsoft Outlook, Concur, Zoom, and CRM systems
- Strong organisational and communication skills
Core Responsibilities:
- Cover EA absences across the division, ensuring seamless support
- Coordinate internal and external meetings, calls, and events
- Maintain accurate client contact information
- Provide professional telephone coverage and inbox management
- Proactively manage complex calendars, avoiding scheduling conflicts
- Act as a gatekeeper to protect time and priorities for senior stakeholders
- Arrange global travel and logistics, including flights, hotels, and visas
- Prepare detailed itineraries and agendas
- Process expenses via Concur and SMAART, ensuring compliance with firm policy
- Assist with event coordination
To apply for this vacancy, applicants must be eligible to work in the UK in accordance with the Immigration, Asylum and Nationality Act 2006.
Float Executive Assistant employer: Core-Asset Consulting
Contact Detail:
Core-Asset Consulting Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Float Executive Assistant
✨Tip Number 1
Network with professionals in the investment banking sector. Attend industry events or webinars where you can meet potential colleagues and learn more about the company culture at the bank you're applying to.
✨Tip Number 2
Familiarise yourself with the specific tools mentioned in the job description, like Concur and CRM systems. Consider taking online tutorials or courses to boost your proficiency, which will make you stand out during interviews.
✨Tip Number 3
Prepare for the interview by practising common questions related to calendar management and travel logistics. Think of examples from your past experiences that demonstrate your organisational skills and ability to handle complex schedules.
✨Tip Number 4
Research the company’s recent projects or news in the financial services sector. Being knowledgeable about their current operations will show your genuine interest and help you engage in meaningful conversations during the interview.
We think you need these skills to ace Float Executive Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your previous experience as a Float Executive Assistant, especially in investment banking or financial services. Use specific examples to demonstrate your proficiency with tools like Microsoft Outlook and Concur.
Craft a Compelling Cover Letter: Write a cover letter that addresses the key responsibilities mentioned in the job description. Emphasise your organisational skills and ability to manage complex calendars, as well as your experience in coordinating meetings and travel arrangements.
Highlight Relevant Skills: In your application, clearly outline your strong communication skills and any experience you have with CRM systems. Mention how these skills will help you support senior stakeholders effectively.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for an Executive Assistant role.
How to prepare for a job interview at Core-Asset Consulting
✨Showcase Your Float EA Experience
Make sure to highlight your previous experience as a Float Executive Assistant, especially in financial services. Be prepared to discuss specific examples of how you've successfully managed multiple EAs' responsibilities and maintained seamless support.
✨Demonstrate Proficiency with Tools
Since the role requires proficiency in Microsoft Outlook, Concur, Zoom, and CRM systems, be ready to discuss your experience with these tools. You might even want to mention any advanced features you’ve used that could benefit the team.
✨Emphasise Organisational Skills
Given the need for strong organisational skills, prepare to share examples of how you've effectively managed complex calendars and avoided scheduling conflicts in the past. This will show your potential employer that you can handle the demands of the role.
✨Prepare for Scenario Questions
Expect scenario-based questions that assess your problem-solving abilities. Think about situations where you had to manage last-minute changes or coordinate travel logistics under tight deadlines, and be ready to explain how you handled them.
