Medical Secretary/Administrator (R1) (JE)

We are looking for an outgoing and organised individual to provide comprehensive secretarial and clerical support to the Sexual Health medical team. This will primarily involve booking, rescheduling, and cancelling appointments, including waiting list administration, audio typing, drafting and typing correspondence, reports, and out-patient clinic typing, achieving a high level of accuracy within satisfactory timescales.

You will be required to organise and attend meetings, producing draft minutes and action trackers for subsequent agreement by the Consultant in Sexual Health. You will be responsible for organising and maintaining the workflow of the vasectomy administration, as well as scheduling appointments and meetings for the wider sexual health team, including minute taking. Additionally, you will gather and collate statistical data accurately, ensuring timescales are met.

To be considered for this role, you should have an SVQ3 or HND in a relevant field, or possess significant secretarial experience in a healthcare setting, including familiarity with medical terminology. Proficiency with the NHS TrakCare application is essential, along with excellent keyboard skills, a minimum typing speed of 45 words per minute, and expertise in audio typing/digital dictation. You should also be well-versed in Microsoft Office applications, with intermediate knowledge of Microsoft Excel. Strong communication, interpersonal, organisational, and time management skills are essential. Knowledge of Patient Hub would be advantageous. You should be capable of working both independently and as part of a team, with minimal supervision.

For an informal discussion, please contact Tracy Aitchison, Sexual Health Administration Manager on 01592 729273.

Fixed Term/Secondment Opportunity – Existing permanent employees must first discuss this opportunity with their substantive line manager. The secondment policy can be found here.

If you do not have approval for a secondment from your current line manager, you will not be able to progress your application for a fixed term post. External applicants, with continuous NHS Service, must also comply with the requirements.

Due to legislative changes from 1 April 2025, this post may require a different level of criminal records check than is currently the case. If the post is assessed as a "regulated role", your appointment will be subject to joining the Protecting Vulnerable Groups (PVG) Scheme. If there is any change to what is currently required, this will be confirmed by either the Hiring Manager or the Recruitment Team.

A requirement of this post is to become a member of the Protection of Vulnerable Groups (PVG) Scheme prior to appointment. NHS Fife is legally obliged to ensure all its employees are legally entitled to work in the United Kingdom. If you are not a United Kingdom (UK) or Irish National, you are required to confirm your right to work in your application.

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.