Property Management Assistant

You will be a part of a team, responsible for the management of Stark UK Property portfolio. In this position you will assist in the delivery of a full property and asset management service by providing key administrative support to ensure the smooth running of a busy professional department with a large and varied portfolio of properties. If you enjoy working in property management, love working with people on multiple projects we want to hear from you. What you'll be doing: As a Property Management Assistant, you will communicate with a variety of stakeholders internally and externally. Whether your answering queries or raising an invoice, you will develop a strong knowledge of all things property/facilities management. Deliverables and performance: Setting up suppliers and raising purchase orders to ensure suppliers can be appointed. Ensuring payments are made in a timely manner and dealing with any payment queries. Ability to monitor and reconcile budgets for rent, rates, service charge and insurance. Auditing payments to ensure no anomalies have been posted to the ledger. Ensuring incoming and outgoing correspondence is dealt with promptly and efficiently. Preparing accurate documentation and reports for Property Managers. Researching queries on behalf of Property Managers relating to various property matters. Assisting in the coordination of our security consultants and maintenance of security at our vacant properties. Arranging meetings/appointments/site visits/inspections. Maintaining and updating a variety of property records to a high standard to ensure that accurate reports can be provided to the business. Responsibility for maintaining electronic/paper filing systems. Assisting in the smooth running of the office function, including maintaining office supplies, general equipment maintenance, welcoming visitors, etc. What you'll need to have: GCSE level (or equivalent) in Math's and English. Experience of working in a professional office environment. Ability to work both independently and as part of a team, prioritising a varied workload and being aware of meeting deadlines. Flexible attitude and willingness and ability to focus of a variety of different tasks, taking ownership for key areas of responsibility. Good knowledge of Microsoft Office, especially Excel Ability to confidently use a number of computer programs to maintain accurate records and produce high quality reports and documents. Ability to monitor and reconcile budgets for rent, rates, service charge and insurance Experience of maintaining electronic and paper filing systems. Commitment to personal and professional development relevant to role Good organisational skills with attention to detailDesirable Experience in a corporate or private practice environment with an emphasis on commercial property and asset management. Knowledge of property management, Landlord and Tenant practices, laws, rules and regulations What's in it for you: Discretionary bonus A wide range of voluntary benefits including holiday buying, discounted gym membership, car salary sacrifice scheme, Cycle2Work, Benenden Healthcare and more. Access to a wealth of health and wellbeing services including access to online GP appointments and mental health support Generous employee discounts Access to discounts with hundreds of your favourite high street and online retailers Retirement savings plan Life assurance Enhanced maternity/paternity/adoption leave for anyone expecting or adopting a child Why STARK? We're proud to be part of STARK Building Materials UK and dedicated to providing top-quality products and exceptional service to our customers. We're a friendly and collaborative team, passionate about what we do and committed to doing it well. If you're ready to take your career to the next level and join a team that provides great service, we want to hear from you. Apply today! What's next… If your application is successful, our in-house recruitment team will be in touch to arrange an interview and to answer any initial questions you have. Where a role is advertised as full-time, we are open to discussing part-time and job share options during the application process. If you require additional support as part of the application and interview process, we are happy to provide reasonable adjustments to help you to be at your best. Stark Building Materials UK is a Ban the Box employer and will consider the suitability of applicants with criminal convictions on a case-by-case basis. #LI-ME1