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- Tasks: Support Ocado Technology with administrative tasks and ensure smooth operations across the Technology Centres UK.
- Company: Join Ocado Technology, a leader in grocery retail innovation using AI, robotics, and cloud technology.
- Benefits: Enjoy flexible working, 30 days remote work, generous leave, and health benefits from day one.
- Why this job: Be part of a dynamic team focused on continuous improvement and making a real impact in tech.
- Qualifications: Positive attitude, good communication skills, and flexibility; previous admin experience is a plus.
- Other info: This is a 9-month maternity cover role, perfect for gaining valuable experience in a fast-paced environment.
The predicted salary is between 24000 - 36000 £ per year.
We are Ocado Technology and we empower global grocery retailers with cutting-edge cloud, robotics, AI, and IoT. Our Ocado Smart Platform (OSP) powers highly automated Customer Fulfilment Centres (CFCs), enabling efficient, single-pick online grocery delivery.
The role of the Operations Administrative Assistant is to deliver an efficient service within the Technology Centres UK. Technology Centres UK is focused on providing Infrastructure and services that are supported, stable, and streamlined to enable Ocado technology employees and teams to work in a clear, controlled, and cost-effective manner whilst maintaining high levels of safety.
This role's primary objective is to work across Ocado Technology UK to ensure that the best value, as well as on-time delivery (performance), is achieved for all products and services.
What you will be doing:- Working with people across Ocado Technology to deliver a high standard of service when it comes to Technology Centres UK
- Maintain the Safety Management System
- Own and maintain the PPE ordering and distribution process
- Support Executive Sponsors, Business Owners, and Technical Leads in fulfilling their roles
- Monitor Jira boards for new tickets and ticket maintenance
- Support Logistics operations
- Team Expenses
- Minute taking on the Centre and Safety Steering Committee meetings
- Identify ways to fulfil the organisation's needs effectively and efficiently while reducing risk, controlling cost, and achieving high compliance standards
- Collaborate with stakeholders to influence improvements in their processes
- Improve the end-to-end processes as necessary to eliminate the root causes of waste
- Demonstrable experience in managing priorities in a fast-paced environment
- Continuous Improvement mindset - always looking to simplify ways of working
- Any other reasonable administrative task
- Positive and forward-thinking
- Ability to implement change in processes
- Good communication skills, both written and verbal
- Flexibility in working hours according to business requirements
- Previous work experience in administration
- Knowledge of Ocado Technology
- Craftsmanship – demonstrates breadth and depth of knowledge and skill; upholds quality and continuous improvement; can adapt the ideas of others; displays high levels of initiative.
- Trust – demonstrates high levels of trust between individuals and teams; espouses respect, openness, honesty, and knowledge sharing.
- Collaboration – works well with others and actively contributes towards team/department/division objectives to enable high performance of own and fellow teams; displays generosity to help others succeed at own expense.
- Autonomy – accepts ownership of what they do; relishes empowerment to drive innovation; takes accountability and responsibility for their actions.
- Learn Fast – the ability to learn fast through experimentation; understand that falling is acceptable; recognise the importance of learning from failure quickly, without attributing blame.
- Leadership – proven ability to inspire, motivate, and empower others; able to make tough decisions, handle difficult situations, and face major challenges with positivity, confidence, and pragmatism; adept communicator.
- Health & Safety – work by site-specific H&S rules.
Our employee benefits are designed for you, we care about people and we’ve ensured we have a wealth of benefits that focus on your well-being. We regularly review our benefits to ensure we are supporting our employees appropriately.
- 30 days ‘working from anywhere in the world’ policy
- Wellbeing support through dedicated apps and an Employee Assistance Programme
- 25 days annual leave, rising to 27 days after 5 years service (plus optional holiday purchase)
- Pension scheme (various options available including employer contribution matching up to 7%)
- Generous Private Medical Insurance (within the first month of joining!)
- Income Protection (can be up to 50% of salary for 3 years) and Life Assurance (3 x annual salary)
- 22 weeks paid maternity/primary parent leave and 6 weeks paid paternity leave (once relevant service requirements complete)
- Train Ticket loan (interest-free)
- Cycle to Work Scheme
- Free shuttle bus to and from Hatfield Train Station to the Hatfield offices
- Free shuttle bus to and from Welwyn Garden City Train Station to the Welwyn Garden City offices
- Opportunity to participate in Sharesave and Buy as You Earn share schemes
- 15% discount on Ocado.com and free delivery for all employees (within the first month of joining!)
Ocado Group is an equal opportunities employer and as such makes every effort to ensure that all potential employees are treated fairly and equally, regardless of their sex, sexual orientation, marital status, race, colour, nationality, ethnic or national origin, religion or belief, age, or disability or union membership status.
Seniority level: Entry levelEmployment type: Contract
Job function: Administrative
Industries: IT Services and IT Consulting
Operations Administrative Assistant-9 month maternity cover employer: Ocado Technology
Contact Detail:
Ocado Technology Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Operations Administrative Assistant-9 month maternity cover
✨Tip Number 1
Familiarise yourself with Ocado Technology's operations and values. Understanding their focus on innovation and efficiency will help you align your responses during interviews and discussions.
✨Tip Number 2
Network with current or former employees of Ocado Technology. Engaging with them can provide valuable insights into the company culture and expectations, which can be beneficial during your application process.
✨Tip Number 3
Demonstrate your adaptability and continuous improvement mindset in conversations. Share examples from your past experiences where you've successfully implemented changes or improved processes.
✨Tip Number 4
Prepare to discuss how you manage priorities in a fast-paced environment. Highlight specific instances where you've effectively balanced multiple tasks while maintaining high standards of service.
We think you need these skills to ace Operations Administrative Assistant-9 month maternity cover
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant administrative experience and skills that align with the responsibilities of the Operations Administrative Assistant role. Emphasise your ability to manage priorities in a fast-paced environment and any previous experience in administration.
Craft a Compelling Cover Letter: Write a cover letter that showcases your positive and forward-thinking attitude. Mention specific examples of how you've implemented change in processes or improved efficiency in past roles, as this aligns with the continuous improvement mindset sought by Ocado Technology.
Highlight Communication Skills: Since good communication skills are essential for this role, ensure you provide examples in your application that demonstrate both your written and verbal communication abilities. This could include experiences where you collaborated with teams or influenced improvements in processes.
Showcase Flexibility and Autonomy: In your application, mention instances where you've shown flexibility in your working hours or taken ownership of tasks. This will resonate well with Ocado Technology's emphasis on autonomy and adaptability in their employees.
How to prepare for a job interview at Ocado Technology
✨Understand the Role
Make sure you thoroughly read the job description and understand the key responsibilities of the Operations Administrative Assistant. Be prepared to discuss how your skills and experiences align with the specific tasks mentioned, such as managing priorities in a fast-paced environment and supporting logistics operations.
✨Showcase Your Communication Skills
Since good communication is essential for this role, practice articulating your thoughts clearly and concisely. Prepare examples of how you've effectively communicated in previous roles, whether through written reports or verbal presentations, to demonstrate your proficiency.
✨Demonstrate a Continuous Improvement Mindset
Ocado Technology values a continuous improvement mindset. Think of instances where you've identified inefficiencies and implemented changes that led to better outcomes. Be ready to share these examples during your interview to show that you're proactive about enhancing processes.
✨Prepare Questions for Your Interviewers
Having thoughtful questions prepared shows your interest in the role and the company. Ask about the team dynamics, the tools they use for project management like Jira, or how they measure success in the Operations Administrative Assistant position. This will also help you gauge if the company culture aligns with your values.
