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- Tasks: Join a dynamic team to support lawyers with e-filing, document management, and administrative tasks.
- Company: Anthony Collins Solicitors is a specialist law firm focused on improving lives and communities.
- Benefits: Enjoy hybrid working, professional development opportunities, and a collaborative team environment.
- Why this job: Be part of a supportive team, develop valuable skills, and contribute to meaningful legal projects.
- Qualifications: No specific qualifications needed; enthusiasm and a willingness to learn are key!
- Other info: Flexibility to cover across departments and engage in firm-wide initiatives is essential.
The predicted salary is between 30000 - 42000 £ per year.
This role is ideal for a highly skilled and proactive secretary, joining a dynamic team of six dedicated secretaries to provide exceptional support to a team of accomplished lawyers. As a key member of this collaborative team, you will play an instrumental role in ensuring smooth and efficient operations while delivering added value across various tasks.
Key Responsibilities include, but are not limited to:
- Efficient e-filing and document management, ensuring all materials are correctly stored and easily accessible.
- Providing comprehensive administrative support to a diverse range of legal professionals, ensuring their needs are met with precision.
- Transcribing dictations and performing accurate typing, ensuring documents are produced with clarity and attention to detail.
- Managing document amendments and version control, maintaining a well-organized system for ease of reference.
- Overseeing file management, including opening and closing files, conducting compliance checks, and scanning and saving documents into the document management system.
- Formatting contracts and client documents to meet the highest standards, ensuring consistency and professionalism.
- Contributing to the development and maintenance of in-house precedents and third-party documents, supporting the team’s ongoing needs.
- Managing complex diaries, scheduling meetings, and coordinating travel arrangements to support efficient time management.
- Handling billing and financial management tasks, ensuring accuracy and timely processing.
- Providing dedicated support to a variety of lawyers across both contentious and non-contentious legal departments, demonstrating flexibility and adaptability to meet the team’s diverse needs.
About the candidate
The ideal candidate will have the following skills/experience:
- Being able to contribute to a busy department as a reliable team player is essential.
- Administrative or secretarial qualifications are preferable but not essential; keenness to learn and develop new skills is key.
- Excellent knowledge of Word, Excel, PowerPoint; advanced formatting skills desirable.
- Confident communicator with multiple lawyers of all seniority.
- Ability to work independently and as part of a team.
- Enthusiastic and keen to continue to develop.
- Attention to detail is a must, and must be able to follow instructions, confident to engage with colleagues where more clarity is needed.
- Ability to build strong working relationships not only with the secretaries already in the team but with those they will be allocated to work with.
- Must be able to work to short deadlines and manage conflicting deadlines and priorities, and manage own workload.
- Willing and flexible to provide cover across the department at short notice as necessary.
- Willing to get involved with team initiatives and firm-wide projects.
About the firm
Anthony Collins Solicitors is a specialist law firm with a clear purpose – to “improve lives, communities and society.”
Legal Secretary - Projects (hybrid) employer: Anthony Collins
Contact Detail:
Anthony Collins Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Legal Secretary - Projects (hybrid)
✨Tip Number 1
Familiarise yourself with the specific legal terminology and processes relevant to the role of a Legal Secretary. This will not only help you understand the tasks better but also demonstrate your commitment and readiness to contribute effectively from day one.
✨Tip Number 2
Network with current or former employees of Anthony Collins Solicitors, if possible. Engaging in conversations about their experiences can provide valuable insights into the company culture and expectations, which you can leverage during your interview.
✨Tip Number 3
Showcase your organisational skills by preparing examples of how you've managed multiple tasks or projects simultaneously in previous roles. This will highlight your ability to handle the fast-paced environment described in the job listing.
✨Tip Number 4
Demonstrate your enthusiasm for continuous learning by mentioning any relevant courses or training you've undertaken, especially in administrative tools like Word, Excel, and PowerPoint. This shows that you're proactive and eager to develop your skills further.
We think you need these skills to ace Legal Secretary - Projects (hybrid)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the responsibilities of a Legal Secretary. Emphasise your administrative abilities, attention to detail, and any experience in legal environments.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the firm. Mention specific examples of how your skills can contribute to the team and demonstrate your understanding of the legal sector.
Highlight Technical Skills: Since the role requires proficiency in Word, Excel, and PowerPoint, ensure you mention your technical skills clearly. If you have advanced formatting skills, be sure to highlight them as they are desirable for this position.
Showcase Teamwork and Flexibility: In your application, provide examples of how you've successfully worked in a team and managed conflicting priorities. This will demonstrate your ability to adapt and support various lawyers as needed.
How to prepare for a job interview at Anthony Collins
✨Showcase Your Organisational Skills
As a Legal Secretary, you'll need to demonstrate your ability to manage documents and files efficiently. Be prepared to discuss specific examples of how you've organised complex information or managed multiple tasks simultaneously in previous roles.
✨Highlight Your Attention to Detail
Attention to detail is crucial in this role. During the interview, mention instances where your meticulous nature has prevented errors or improved processes. This will show that you understand the importance of accuracy in legal documentation.
✨Demonstrate Your Communication Skills
You'll be working closely with lawyers and other team members, so it's essential to communicate effectively. Prepare to discuss how you've successfully collaborated with colleagues in the past and how you handle communication in a busy environment.
✨Be Ready to Discuss Technology Proficiency
Familiarity with software like Word, Excel, and PowerPoint is important for this position. Be ready to talk about your experience with these tools, especially any advanced formatting skills you possess, as this could set you apart from other candidates.
