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- Tasks: Support the Group Engineering function with administrative tasks and project management.
- Company: Join Princes, a leading food and drink manufacturer with a commitment to sustainability.
- Benefits: Enjoy 25 days annual leave, hybrid working, and a generous pension scheme.
- Why this job: Be part of a dynamic team driving efficiency and innovation in a reputable company.
- Qualifications: Basic numeracy and literacy; experience in administration and familiarity with SAP preferred.
- Other info: This is a 12-month fixed-term contract with opportunities for learning and development.
The predicted salary is between 30000 - 42000 £ per year.
Full details of the job.
About Princes: The Princes Group has over 7,000 employees with offices and production sites in the UK, Netherlands, Italy, Poland, France and Mauritius. Princes manufactures 350 different food and drink products responsibly sourced and enjoyed by consumers every day.
Role Description: 12-MONTH FTC. Reporting to the Group Project Manager, this role will have responsibility for providing a wide range of effective administrative support to the Group Engineering function.
Key Responsibilities:
- Responsible for providing a wide range of administrative support for the whole Group Engineering Function.
- Working with the Project Engineers to manage & support the spend on the various capital projects across the Group Function.
- Raise & manage in excess of £11 million a year of capital purchase orders on SAP for the Project Engineers. Track the spend as well as authorise the payment of invoices through SAP.
- Liaise & work closely with accounts payable - Deal with any queries. Rectify historic and present invoice mis-postings. Support accounts payable in processing invoices.
- Ensure invoices posted on SAP match own records.
- To undertake testing on reports, liaise with IT with the co-ordination of any issues with SAP.
- Maintain & update both R&D Trackers for the Group Project Engineers & Interim Group Project Engineers.
- Administration of Group Engineering KPIs, Group Engineering Location & Priority Tracker, Salary Transfer, Regular Project Reporting.
- Ensure the Safe Contractor database is current, accurate and kept up to date.
- Work closely with procurement in processing new vendors to be added to the Princes approval list & entered onto SAP.
- Manage the Capital Cashflow Master spreadsheet, ensuring data is up to date.
- Coordinate the Capital Approval Process cycle with meetings, emails and file updates.
- Develop & maintain a Document Control process & procedure for Standards & Group Engineering Procedures Framework documents.
- Interim Contractor Management - Process & approve timesheets for approx. 14 interims. Manage & track the £1.5 million spend (per year) on interims.
- Assist with queries from accounts payable, interims, agencies & Group Project Engineers in relation to purchase orders, timesheets & invoices.
- Take, write & distribute minutes for project meetings as & when required.
- Co-ordinate meeting, hotel, travel and refreshment requirements for Project Engineers.
- Support Group Engineering with the management of SharePoint.
- To challenge the status quo, driving a culture of best practice and continuous improvement.
- To maintain product Food Safety, Legality, Integrity, Authenticity and Quality standards by ensuring all associated policies and procedures are adhered to.
Role Requirements:
Knowledge, Skills & Experience:- Basic knowledge of numeracy and literacy.
- Understanding of project management.
- Good written and verbal communication skills.
- Demonstrate a high level of organisation and time management.
- Detail-orientated.
- IT literate with competence in the main Microsoft office packages, in particular Word, Excel Outlook, PowerPoint & MS Project.
- Comfortable in the use of SAP ECC and SAP Ariba.
- Innovative with a creative approach to problem solving.
- Able to work using own initiative.
- Ethical and discreet.
Experience:
- Experience of previous administration role.
- Ability to develop good working relationships across other business teams and functions.
- Experience of developing spreadsheets to enable good cost control.
- Experience in use of SAP.
- Familiarity in processing and handling purchase orders & invoices.
Benefits:
- 25 Days Annual Leave Plus Your Birthday Off
- 14.5% Pension - 5% Employee / 9.5% Employer
- Hybrid & Flexible Working - 4 Days in Office / 1 Day WFH
- Flexible Holiday Option - Buy 5 Additional Days
- Enhanced Family Friendly & Carers Policies
- Critical Illness Cover
- Learning & Development Opportunities
Group Project Administrator employer: PRINCES
Contact Detail:
PRINCES Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Group Project Administrator
✨Tip Number 1
Familiarise yourself with SAP, as it's a crucial part of the role. Consider taking an online course or tutorial to boost your confidence in using this software, which will help you stand out during the interview.
✨Tip Number 2
Brush up on your project management knowledge. Understanding the basics of project management will not only help you in the role but also show your potential employer that you're proactive and ready to contribute from day one.
✨Tip Number 3
Network with current or former employees of Princes Group on platforms like LinkedIn. This can provide you with insider insights about the company culture and expectations, which can be invaluable during your interview.
✨Tip Number 4
Prepare specific examples of how you've successfully managed administrative tasks in previous roles. Being able to discuss your experience with capital projects and invoice processing will demonstrate your suitability for the position.
We think you need these skills to ace Group Project Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the Group Project Administrator role. Focus on your administrative experience, familiarity with SAP, and any project management knowledge you possess.
Craft a Compelling Cover Letter: Write a cover letter that specifically addresses how your background and skills make you a great fit for the position. Mention your organisational skills, attention to detail, and ability to work collaboratively across departments.
Highlight Relevant Experience: In your application, emphasise any previous roles where you managed budgets, processed invoices, or worked with project teams. Use specific examples to demonstrate your capabilities in these areas.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for the role.
How to prepare for a job interview at PRINCES
✨Understand the Role
Make sure you thoroughly read the job description and understand the key responsibilities. Familiarise yourself with terms like 'capital projects', 'SAP', and 'project management' as these will likely come up during the interview.
✨Showcase Your Organisational Skills
As a Group Project Administrator, organisation is key. Prepare examples from your past experiences where you successfully managed multiple tasks or projects simultaneously. This will demonstrate your ability to handle the demands of the role.
✨Prepare for Technical Questions
Expect questions related to SAP and project management systems. Brush up on your knowledge of these tools and be ready to discuss how you've used them in previous roles. If you have experience with document control or ISO systems, be sure to highlight that too.
✨Demonstrate Team Collaboration
This role requires liaising with various departments. Be prepared to discuss how you've built relationships and communicated effectively with different teams in the past. Highlight any specific instances where your collaboration led to successful outcomes.
