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- Tasks: Manage finances, support the Executive Director, and lead team projects.
- Company: Join a successful service provider based in Eastleigh.
- Benefits: Competitive salary of £33,500 and immediate start available.
- Why this job: Be part of a dynamic team and contribute to meaningful projects.
- Qualifications: Strong communication skills and previous EA experience required.
- Other info: Opportunity for growth in a fast-paced environment.
The predicted salary is between 28000 - 38000 £ per year.
Dynamite Recruitment are currently working in partnership with a very successful service provider who have offices based in Eastleigh. Due to a busy period, our client is looking to recruit an Executive Assistant.
As an Executive Assistant you will be responsible for:
- Manage and reconcile financial transactions, including purchase orders, invoices, business credit card statements, receipts, mileage claims, and expenses.
- Process holiday requests and timesheets as needed.
- Support the Executive Director's team by drafting and monitoring the annual budget.
- Develop, review, edit, and update policies and procedures related to the Executive Director or relevant Directorates, as appropriate.
- Maintain a strong understanding of business operations to effectively direct colleagues to the appropriate contacts or resources.
- Lead and collaborate with teams and Directorates to foster cross-functional alignment, share best practices, and identify opportunities for social value and cost efficiency.
- Contribute actively to team-based projects.
- Champion risk management and value-for-money practices, ensuring relevant entries are accurately recorded in appropriate registers.
- Facilitate the onboarding process for new Senior Leadership Team members and provide support as they transition into their roles.
- Align with the organization's strategic goals and values by understanding broader business strategies and consistently following all policies, procedures, and behavioural frameworks.
- Perform any additional tasks necessary to support the daily operations and responsibilities of the role.
As an Executive Assistant you will have/be:
- Strong communication skills, have experience of building positive relationships.
- Have previous experience in supporting at EA level.
- Have the ability to work to extremely tight deadlines and under demand.
- Will be available immediately and on an ongoing basis.
- Able to work to a high level of accuracy; demonstrating attention to detail.
- Previous experience of preparing meeting agendas and taking and producing minutes of meetings at Board Level.
- Excellent organisation skills.
- Ability to work unsupervised and under pressure; able to make decisions.
- Experience of prioritising work tasks and managing a demanding workload; including the ability to deal with shifting priorities.
- Previous experience of working as part of a team.
- Previous experience of working in a confidential, commercial environment.
- Experience of working in a regulated environment would be advantageous.
Please submit your CV to be considered or call Molly/Sabrina.
Executive Assistant employer: Dynamite Recruitment
Contact Detail:
Dynamite Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Network with professionals in the industry, especially those who have experience as Executive Assistants. Attend local business events or join online forums to connect with others and gain insights into the role.
✨Tip Number 2
Research the company thoroughly. Understand their values, mission, and recent projects. This knowledge will help you tailor your conversations and demonstrate your genuine interest during any interviews.
✨Tip Number 3
Prepare for potential interview questions by practising your responses to common scenarios faced by Executive Assistants. Think about how you would handle tight deadlines or manage conflicting priorities.
✨Tip Number 4
Showcase your organisational skills by creating a portfolio of your previous work. Include examples of meeting agendas, minutes, and any policies or procedures you've developed to highlight your attention to detail.
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience that aligns with the responsibilities of the Executive Assistant role. Emphasise your skills in managing financial transactions, supporting senior leadership, and maintaining confidentiality.
Craft a Compelling Cover Letter: Write a cover letter that showcases your strong communication skills and ability to build positive relationships. Mention specific examples from your previous roles that demonstrate your capability to work under pressure and meet tight deadlines.
Highlight Relevant Experience: In your application, focus on your previous experience at the EA level, particularly any tasks related to budget management, policy development, and team collaboration. This will show that you understand the demands of the role.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any errors. Attention to detail is crucial for this position, so ensure your application reflects that quality.
How to prepare for a job interview at Dynamite Recruitment
✨Showcase Your Communication Skills
As an Executive Assistant, strong communication is key. Be prepared to discuss how you've built positive relationships in previous roles and provide examples of effective communication with teams and stakeholders.
✨Demonstrate Attention to Detail
Given the role's focus on financial transactions and meeting minutes, highlight your ability to work accurately. Bring examples of how you've ensured precision in your past work, especially in high-pressure situations.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving skills and ability to manage shifting priorities. Think of specific instances where you successfully navigated tight deadlines or complex tasks, and be ready to share those stories.
✨Align with Company Values
Research the company’s strategic goals and values before the interview. Be ready to discuss how your personal values align with theirs and how you can contribute to their mission as an Executive Assistant.
