Finance & Billing Analyst

EQUANS is looking for a Finance and Billing Analyst to join our team in Birmingham on a permanent basis. This is a full-time role working 37.5 hours per week. On offer is a competitive salary and benefits package.

Responsible for delivering in line with the business's financial processes across the Sandwell and West Birmingham contract. Must have a “can do” attitude with the flexibility and adaptability to be a team member in a changing business environment. Ability to work to tight deadlines related to month end and billing periods. Expected to work on own initiative, managing tight deadlines and have excellent time management and organisational skills. Be versatile and adaptive, reacting to changing customer and business requirements. Readily accept responsibility for new initiatives as dictated by the business.

What will you deliver?

• Management of WIP through running WIP reports and ensuring costs are captured accurately, including parts and materials
• Review and manage outstanding costs for billable jobs
• Issue WIP reports on a monthly basis to the Trust and actively partake in these, responding to queries from the Trust
• Collate and issue payment application to the Trust in line with contractual timescales
• Review of purchase orders raised for accuracy and validation and feedback any discrepancies to the admin team. Provide further training/coaching as required
• Undertake POEM and GRIR reviews and work with the administration team to ensure supplier invoice queries are resolved
• Train the administration team on how to use Coupa to raise purchase orders for the contract
• Liaise with the Helpdesk team/Maximo reports to establish status of jobs prior to billing
• Serve as a link between Operations and Finance in providing prompt feedback to queries raised
• Prepare internal orders for billing
• Raise and issue all invoices to the Client across Lots 1 to 4 and ensure these are chased for payment, flagging any issues to the Finance Business Partner and Contract Services Manager
• Close Internal orders in SAP
• Log and track all contract notifications issued by the Trust ensuring these are logged within the contractual timescales and issued to the Management team for action
• Maintain the Contract Notification register and report on the status to the Management team
• Ensure all billing associated with Contract notifications is processed accordingly
• Feed into the monthly and annual reporting process for the contract providing analysis on costs against the estate care categories
• Link in with the necessary support functions such as Procurement and Commercial to deliver the outputs as required in the role
• Other duties as assigned by the Regional Business Support team, Finance Team and Contract Management Team

What can we offer you?

• 24 days annual leave (+ public holidays)
• Life Cover equivalent to 1.5 times annual salary
• Employee discount shopping schemes on major brands and retailers
• Gym membership discounts
• Cycle to work scheme
• Holiday purchase scheme
• 2 corporate social responsibility days per year
• Broad range of learning opportunities, such as professional qualifications, collective/individual training, and personalized support programmes
• Attractive Employee Referral Rewards Scheme
• Access to our growing employee networks including AccessAbility (representing those with physical and mental disabilities), Encompass (representing the LGBTQ+ community), RISE (representing people from ethnic backgrounds), WOMEN TOGETHER (representing women in Equans), Working Parents, and Young Professionals.
• 24/7 Employee Assistance Program and access to mental wellbeing app

Who are we looking for?

• Experience of working in a finance capacity preferably in a facilities management / Estate’s organisation
• Good financial & commercial acumen
• Ability to analyse complex data with accuracy
• Good communicator and strong inter-personal skills
• Excellent planning and administration skills
• Being open to innovation and new ways of working
• Strong IT skills with excellent working knowledge of ERP systems e.g. SAP, Oracle
• Knowledge of Microsoft applications including Excel, Word and PowerPoint
• Demonstrate good time management skills, working to deadlines and adhering to set procedures
• Prior experience of CAFM systems (SAP, Coupa, Maximo & Planon) essential
• Ability to work in a focused manner with the ability to prioritise workload and requests
• Experience of purchasing
• Experience of purchasing and managing supplier delivery

This role includes a DBS Standard check therefore ability to pass is essential.

Who are we?

Equans is a world leader in energy services with nearly 100,000 employees working in more than 50 countries, with an annual turnover of over 17 billion euros. In the UK & Ireland, Equans is a provider of technical, FM, regeneration and energy services – with specialist capabilities in smart buildings, green mobility, district & embedded energy and decentralised renewables. Equans’ 13,500 UK & Ireland employees combine these activities to help businesses, public sector organisations and government to embrace the energy transition towards net zero, and also the digital & industrial transitions that are redesigning the way we move, work and live. Equans is a Bouygues group company.

What's next?

If this role is of interest to you, please click below to register, apply, and track your progress! A member of our Resourcing Team will review your application and be in touch.

As part of our commitment to better reflect the markets within which we operate, we encourage applications from women, ethnically diverse individuals and people with disabilities, along with all candidates who identify with protected characteristic groups under the Equality Act 2010. At Equans we’re committed to delivering a culture where everyone’s voice is heard and supported. We know the value a diverse workforce creates, delivering better results for our people, customers, and stakeholders. Diversity and inclusion is at the core of what we do, should you join Equans you’ll find a welcoming and open workplace where you’re supported and encouraged to be your true self at work.

You’ll also have access to our growing employee networks including AccessAbility (representing those with physical and mental disabilities), Encompass (representing the LGBTQ+ community), RISE (representing people from ethnic backgrounds), WOMEN TOGETHER (representing women in Equans), Working Parents, and Young Professionals.

For this role, you must have evidence of the right to work in the UK. Unfortunately, we are not able to offer a re-location package with this job role. Certain roles may require applicants to undergo a Disclosure check, as noted in the role requirements.