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- Tasks: As a Scheduling Assistant, you'll manage and optimise technician schedules across the UK.
- Company: Join Penspen, a dynamic leader in engineering services for oil, gas, and renewable energy.
- Benefits: Enjoy a hybrid work model, competitive salary, and a £900 flexible benefits fund.
- Why this job: Be part of a forward-thinking team that values efficiency and continuous improvement.
- Qualifications: Five GCSEs at grade C or above, including English and Maths, plus a valid UK driving licence.
- Other info: This role requires occasional travel to Neath or Middlewich for training and meetings.
The predicted salary is between 18400 - 21000 £ per year.
Salary: £23,000 - £25,000 dependent on experience with £900 benefits flexible fund.
Location: Hybrid working - This role can be based anywhere in the UK, although there will be a requirement to travel to the Neath or Middlewich office for training/meetings.
Amazing opportunity to be part of a dynamic and forward-thinking team as a Scheduling Assistant.
Main Purpose of Role:
Working within a fast-paced team, the role takes responsibility for efficient, effective scheduling of Routine and Ad hoc workload for Technicians around the UK. This will be done by using our Computerised Maintenance Management System (CMMS). The role requires you to identify, arrange resources and enable activities to the highest standard. You will be a direct contact for clients and peers within the business, whilst monitoring the delivery of the programme of work and working with colleagues to remove delivery risks and maximise delivery opportunities.
Knowledge / Experience (Skills):
- Knowledge of the practical application of scheduling & programme management, including applying principles, techniques, and procedures.
- Knowledge of commercial techniques, tools, and principles.
- Knowledge of business and management principles involved in resource allocation and coordination of people and resources.
- Good organisational, IT and Time Management skills.
- Good numeracy and literacy.
- Self-motivated and the ability to work as part of a team.
- Experience of recording accurate data and attention to detail.
- Be reliable, responsible, and safety-conscious.
- Able to communicate in a professional manner and in a pressurised operational environment.
Qualifications:
- Five GCSEs grade C and above including English & Maths or other appropriate qualification.
- Current valid UK driving license.
- Awareness of Health and Safety Policy & Procedures (esp. HSAWA, COSHH).
Responsibilities:
- Working safely & responsibly.
- To be aware of Company and client requirements for health, safety and environmental procedures.
- To comply with the above procedures as applicable for the role.
- To bring to the attention of the Quality and HSE Departments any failures that are in breach of Company policy or legal requirements and if safety related stop work.
- To work within the guidelines for the company quality systems.
- Contribute to successful performance of the budget for Operational activities.
- Create operational resource plans and work delivery schedules for your areas.
- Optimize operational productivity by effective programming of operational schedules, processes, documentation and tools.
- Recommend necessary changes to schedules and processes to improve efficiency, effectiveness and service quality.
Our Commitments:
- Jeopardy management of daily schedule of works to ensure delivery of KPIs.
- Ensuring that communication between internal departments and clients is ongoing and utilised to maintain an environment of continuous improvement.
- Support production of management information associated with scheduling activities.
- Carry out any other duties that might reasonably be expected for the post holder.
Our People:
- Identifying any skills gaps for yourself and collaborate on a training programme to support this.
Technical Excellence:
- Maintain an up to date knowledge of scheduling techniques and best practice.
- Provide advice and guidance to the Operations directorate.
- Suggest modifications to operational processes to ensure operation standards are maintained and improved to meet service standards and targets.
Key Relationships:
- Clients/End Consumers.
- Manager Enterprise Asset Management.
- Operations Manager.
- Key Contract Managers.
- 3rd Party Contractors.
Scheduling Assistant employer: Penspen
Contact Detail:
Penspen Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Scheduling Assistant
✨Tip Number 1
Familiarise yourself with scheduling software and tools, especially Computerised Maintenance Management Systems (CMMS). Being able to demonstrate your proficiency in these systems during discussions can set you apart from other candidates.
✨Tip Number 2
Highlight your organisational skills by preparing examples of how you've effectively managed schedules or resources in previous roles. This will show your potential employer that you can handle the fast-paced environment they require.
✨Tip Number 3
Network with professionals in the engineering services and oil and gas industries. Engaging with industry-specific groups on platforms like LinkedIn can provide insights and connections that may lead to opportunities at Penspen.
✨Tip Number 4
Prepare to discuss your understanding of health and safety policies relevant to the role. Showing that you are safety-conscious and aware of regulations will demonstrate your commitment to maintaining a safe working environment.
We think you need these skills to ace Scheduling Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in scheduling and programme management. Use keywords from the job description to demonstrate that you meet the specific requirements Penspen is looking for.
Craft a Strong Cover Letter: Write a cover letter that showcases your organisational skills and attention to detail. Mention any experience with Computerised Maintenance Management Systems (CMMS) and how it relates to the role of Scheduling Assistant.
Highlight Relevant Qualifications: Ensure you clearly list your qualifications, especially your GCSEs in English and Maths. If you have any additional certifications related to scheduling or project management, be sure to include those as well.
Showcase Communication Skills: In your application, provide examples of how you've effectively communicated in a professional environment. This is crucial for the role, as you'll be a direct contact for clients and peers.
How to prepare for a job interview at Penspen
✨Understand the Role
Make sure you thoroughly understand the responsibilities of a Scheduling Assistant. Familiarise yourself with scheduling techniques and the Computerised Maintenance Management System (CMMS) as these will be crucial in your role.
✨Showcase Your Organisational Skills
During the interview, highlight your organisational and time management skills. Be prepared to discuss specific examples of how you've effectively managed schedules or resources in previous roles.
✨Communicate Professionally
Since you'll be a direct contact for clients and peers, demonstrate your ability to communicate clearly and professionally. Practice articulating your thoughts and responses to common interview questions.
✨Prepare for Scenario Questions
Expect scenario-based questions that assess your problem-solving abilities. Think about potential challenges you might face in scheduling and how you would address them to ensure smooth operations.
