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- Tasks: Manage vehicle operations, maintenance, and driver communications daily.
- Company: Join a dynamic team in Barnet focused on efficient fleet management.
- Benefits: Enjoy a competitive salary and a fully office-based role with growth opportunities.
- Why this job: Be part of a vital role that keeps the wheels turning and supports your team.
- Qualifications: 3 years in data entry, 2 years in fleet management, and strong organisational skills required.
- Other info: Opportunity to support various administrative tasks and engage with a collaborative team.
The predicted salary is between 24000 - 42000 £ per year.
I am currently recruiting for a Fleet Coordinator to oversee the vehicle operations and maintenance for one of our clients in the Barnet area. This is a fully office-based position.
- Checking tracker (speeds, movements)
- Booking in services on a day-to-day basis
- Booking MOT as and when required (1 month before)
- Checking with drivers' potential failures before vehicle is MOTd
- Checking the milestone vehicle log - checking MOT dates and Tax dates
- Speaking with drivers day to day with concerns
- Preplanning vehicle maintenance against vehicle mileage (Wet Belts, Cam Belts)
- Checking each driver's fuel cards and usage and cross-referencing
- Cross-referencing SOR each time an invoice is received from Kwik Fit
- Sending out Maintenance vehicle from every month
- Calculating all mileage each month and adding this to an Excel sheet
- Paying PCNs and arranging for deductions (adding to Excel sheet)
- Dealing with speeding tickets
- Arranging replacement vehicles in case of a breakdown
- Managing all AA breakdowns
- Adding and removing vehicles from company insurance
- Managing vehicle accidents with the insurance company
- Dealing with Autoglass and booking appointments
- Arranging all vehicles for new starts (washed, serviced)
- Dealing with independent garages for major repairs (arranging quotes from multiple garages)
- Filing away all vehicle invoices into the correct folder for each registration
- Supporting finance team on end of leases
- Leasing with the directors and seeking approval for costs
- Renewal of trackers GPS direct with Tony @ fleet trackers
- Uploading all receipts when personal company card has been used
- Adding all information onto diaries (services dates, locations and times etc)
- Selling old fleet (eBay, we buy any car)
- Additional support for office (Answer phone, adding employees to Bright HR, assigning training courses)
- Adding new starters driving licences into folders and adding this to milestone log
- Checking all drivers points every 6 months
- Adding service costs, registration and price next to approved invoice number on fleet log
- Handling all operative training using our BrightHR system and assisting the admin team with administrative ad hoc duties
- Answering incoming calls to the office when the Office Manager is not present
Requirements:
- Proficient in office administration and data entry
- Strong organisational skills
- Excellent clerical and phone etiquette skills
Experience:
- Data entry: 3 years (required)
- Organisational skills: 2 years (required)
- Fleet: 2 years (required)
- Microsoft Office (Excel): 2 years (required)
- Dealing with vehicle parts: 2 years (required)
Fleet Coordinator employer: Daniel Owen Ltd
Contact Detail:
Daniel Owen Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Fleet Coordinator
✨Tip Number 1
Familiarise yourself with fleet management software and tools, as this role heavily relies on technology for tracking vehicle operations. Being able to demonstrate your proficiency in these systems during the interview will set you apart from other candidates.
✨Tip Number 2
Brush up on your knowledge of vehicle maintenance and MOT regulations. Understanding the technical aspects of vehicle upkeep will not only help you in the role but also show your potential employer that you're genuinely interested in the position.
✨Tip Number 3
Prepare to discuss your organisational skills in detail. Think of specific examples where you've successfully managed multiple tasks or projects simultaneously, as this is crucial for a Fleet Coordinator role.
✨Tip Number 4
Network with professionals in the fleet management industry. Engaging with others in the field can provide valuable insights and potentially lead to referrals, increasing your chances of landing the job with us.
We think you need these skills to ace Fleet Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in fleet management, data entry, and organisational skills. Use specific examples from your past roles that demonstrate your ability to handle vehicle operations and maintenance.
Craft a Compelling Cover Letter: Write a cover letter that addresses the key responsibilities of the Fleet Coordinator role. Mention your experience with vehicle maintenance, managing driver concerns, and any relevant software you’ve used, such as Excel.
Highlight Relevant Experience: In your application, emphasise your experience in office administration and data entry, particularly in relation to fleet management. Include details about your proficiency with Microsoft Office and any specific achievements in previous roles.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for the Fleet Coordinator position.
How to prepare for a job interview at Daniel Owen Ltd
✨Know Your Fleet Basics
Make sure you brush up on your knowledge of fleet management and vehicle maintenance. Understand the key responsibilities of a Fleet Coordinator, such as booking services and managing MOTs, so you can speak confidently about your experience and how it relates to the role.
✨Showcase Your Organisational Skills
Since this role requires strong organisational skills, prepare examples from your past work where you successfully managed multiple tasks or projects. Highlight how you prioritised your workload and ensured everything ran smoothly.
✨Demonstrate Data Entry Proficiency
As data entry is a crucial part of the job, be ready to discuss your experience with data management and Microsoft Excel. You might even want to mention specific functions or tools you’ve used to streamline processes in previous roles.
✨Prepare for Scenario Questions
Expect scenario-based questions that assess your problem-solving abilities. Think about potential challenges a Fleet Coordinator might face, such as dealing with breakdowns or managing driver concerns, and prepare your responses to demonstrate your critical thinking skills.
