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- Tasks: Support the LIONS Executive Team with diary management, travel, and general admin tasks.
- Company: Join Informa Festivals, a leader in innovative B2B events and part of the FTSE 100.
- Benefits: Enjoy flexible working, 25 days leave, and opportunities for personal development.
- Why this job: Be part of a creative culture that values innovation and offers potential for permanent roles.
- Qualifications: Previous EA/PA experience is preferred; organisation and proactivity are key.
- Other info: Diversity and inclusion are at our core; all backgrounds are encouraged to apply.
Informa Festivals marks an exciting new chapter in B2B events, bringing some of the world's most influential creative, technology and business festivals together. We’re combining prestigious events like Cannes Lions, Black Hat, Money20/20, GDC, and London Tech Week with cutting-edge marketing intelligence platforms and advisory services to deliver unmissable experiences and insights. Our festival-led approach reimagines traditional B2B events, creating powerful, immersive experiences that drive innovation and industry advancement.
This role is based in High Holborn London office 3 days a week. We are recruiting for a confident and professional Executive Assistant to support part of the LIONS Executive Team. This business support role covers critical administration support for 3-4 VPs. The ideal candidate will have previous EA/PA experience, be able to hit the ground running and be extremely organised and confident, with a willingness to learn and a muck in attitude. This role is a 3 month fixed term contract but there is potential for the role to go permanent.
Key accountabilities
- Diary management
- Minute taking
- Booking meeting rooms and desks for VPs and teams
- Travel and Expenses
- General admin
- Creating and editing powerpoint decks
- Ad-hoc projects and research as necessary
Qualifications
- Previous experience as an EA/PA role for multiple staff
- Highly organised with great attention to detail
- Proactive and personable
- Experience with G-Suite including gmail, Google calendar and Google meet.
If you don’t meet every single requirement, we’d still encourage you to apply. At LIONS, we are committed to creating a diverse, inclusive and authentic workplace, so if you are excited about this role we would still like you to apply.
We work hard to make sure Life at Informa is rewarding, supportive and enjoyable for everyone. Here’s some of what you can expect when you join us:
- Freedom & flexibility: colleagues rate us highly for the flexibility and trust they receive and most of us balance time in the office with time working remotely
- Great community: a welcoming culture with in-person and online social events, our fantastic Walk the World charity day and active diversity and inclusion networks
- Broader impact: take up to four days per year to volunteer, with charity match funding available too
- Career opportunity: the opportunity to develop your career with bespoke training and learning, mentoring platforms and on-demand access to thousands of courses on LinkedIn Learning.
- Time out: 25 days annual leave, rising to 27 days after two years, plus a birthday leave day and the chance to work from (almost!) anywhere for up to four weeks a year
- A flexible range of personal benefits to choose from, plus company funded private medical cover
- A ShareMatch scheme that allows you to become an Informa shareholder with free matching shares
- Strong wellbeing support through EAP assistance, mental health first aiders, a healthy living subsidy, access to health apps and more
- Recognition for great work, with global awards and kudos programmes
- As an international company, the chance to collaborate with teams around the world
We’re not solely focused on a checklist of skills. We champion energy and ambition and look for colleagues who will roll their sleeves up, join in and help make things happen. If it sounds like a match and you have most – although not all – of the skills and experience listed, we welcome your application. At Informa, you'll find inclusive experiences and environments where all perspectives and backgrounds are welcomed.
As part of this approach and our diversity and inclusion commitments, we are also formally an Equal Opportunities Employer. This means we base decisions on relevant qualifications and merit and do not discriminate on the basis of key characteristics and statuses, including all of those protected by law.
Executive Assistant - 3 Months FTC employer: informa PLC
Contact Detail:
informa PLC Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant - 3 Months FTC
✨Tip Number 1
Familiarise yourself with the key events and festivals mentioned in the job description, like Cannes Lions and London Tech Week. Understanding their significance will help you engage in meaningful conversations during interviews.
✨Tip Number 2
Highlight your organisational skills by preparing examples of how you've successfully managed multiple calendars or projects in the past. This will demonstrate your ability to handle the demands of supporting several VPs.
✨Tip Number 3
Showcase your proficiency with G-Suite tools. If you have experience creating presentations or managing schedules using Google Calendar, be ready to discuss specific instances where these skills made a difference in your previous roles.
✨Tip Number 4
Emphasise your proactive attitude and willingness to learn. Share examples of how you've taken initiative in past roles, as this aligns well with the company's culture of energy and ambition.
We think you need these skills to ace Executive Assistant - 3 Months FTC
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as an Executive Assistant or Personal Assistant. Focus on your organisational skills, diary management, and any experience with G-Suite tools, as these are key for the role.
Craft a Compelling Cover Letter: In your cover letter, express your enthusiasm for the role and the company. Mention specific festivals or events that Informa Festivals is involved in and how your skills can contribute to their success.
Showcase Your Proactivity: Use examples from your past experiences to demonstrate your proactive approach and ability to manage multiple tasks efficiently. Highlight situations where you took the initiative to solve problems or improve processes.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for an Executive Assistant role.
How to prepare for a job interview at informa PLC
✨Showcase Your Organisational Skills
As an Executive Assistant, being organised is key. Prepare examples of how you've successfully managed multiple schedules or projects in the past. This will demonstrate your ability to handle the demands of supporting several VPs.
✨Familiarise Yourself with G-Suite
Since the role requires experience with G-Suite, make sure you're comfortable using Gmail, Google Calendar, and Google Meet. You might be asked about your proficiency during the interview, so brush up on any features you may not be familiar with.
✨Prepare for Scenario-Based Questions
Expect questions that assess how you would handle specific situations, such as last-minute changes in schedules or urgent travel arrangements. Think through potential scenarios and how you would respond effectively.
✨Emphasise Your Proactive Attitude
The job description highlights a 'muck in' attitude. Be ready to discuss times when you've taken initiative or gone above and beyond in your previous roles. This will show that you're not just reactive but also proactive in your approach.
