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For Companies At a Glance
- Tasks: Join us to manage records, ensure compliance, and support digital transformation.
- Company: Iron Mountain is a leader in sustainable records management and data protection.
- Benefits: Enjoy a supportive culture, career development, and opportunities for remote work.
- Why this job: Make a positive impact while developing skills in a dynamic, socially responsible environment.
- Qualifications: No specific experience required; just bring your enthusiasm and willingness to learn!
- Other info: Be part of a global team serving 225,000 customers and preserving important artifacts.
The predicted salary is between 28800 - 48000 £ per year.
At Iron Mountain, we understand that well-executed work creates a positive impact for our customers, employees, and the planet. We seek intelligent, dedicated individuals to join our team. Whether starting your career or seeking a change, discover how you can enhance your work with us. We offer expert, sustainable solutions in records and information management, digital transformation, data centres, asset lifecycle management, and fine art storage and logistics. Our global partnership with 225,000 customers helps preserve artifacts, optimise inventory, and protect data privacy through innovative, socially responsible methods. Interested in contributing to our growth story while developing your skills in a supportive culture? Let's begin the conversation.
Objective of Role
Provide professional archiving services related to records and images within Nucleus, ensuring compliance with public records requirements for all stakeholders. Support the achievement of objectives in Restore Digital Quality, Occupational Health & Safety, Information Security, and Environmental Management.
Key Role Responsibilities
- Maintain high safety and security awareness at all times.
- Ensure compliance with Information Security policies, including Nucleus and NDA guidelines.
- Perform high-speed, large-format, microfilm, microfiche, film, and book scanning.
- Handle information requests and retrievals, liaising with NDA, stakeholders, and the public via email, phone, or letter.
- Manage document and file storage records, accession new collections, and oversee document destruction and shredding processes.
- Input data into the Archive Management System and operate essential equipment responsibly.
- Support ISO9001:2015 and Nucleus Quality Management System requirements, including understanding ISO 27001 and GDPR compliance.
- Adhere to Health and Safety policies and legislation.
Additional Responsibilities
- Oversee bulk scanning, image and film requests, and digitisation projects.
- Archive photographs, negatives, and films; create media formats for social media or internet use.
- Administer document reviews, legal compliance, and discovery processes per relevant legislation and guidelines.
- Create and analyse spreadsheets, locate missing files, and compile team data and statistics.
- Generate barcode labels, manage controlled documents, and uphold security and legal responsibilities as Atomic Liaison Officer.
Archive & Records Administrator employer: Iron Mountain
Contact Detail:
Iron Mountain Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Archive & Records Administrator
✨Tip Number 1
Familiarise yourself with the specific archiving and records management software mentioned in the job description, such as Nucleus. Having hands-on experience or knowledge of these systems can set you apart from other candidates.
✨Tip Number 2
Understand the importance of compliance with regulations like GDPR and ISO standards. Being able to discuss how you would ensure compliance in your role will demonstrate your commitment to the responsibilities outlined.
✨Tip Number 3
Showcase your ability to handle information requests and liaise with various stakeholders effectively. Prepare examples from your past experiences where you successfully managed similar communications.
✨Tip Number 4
Highlight any experience you have with digitisation projects or bulk scanning processes. Discussing your familiarity with these tasks can illustrate your readiness to take on the responsibilities of the role.
We think you need these skills to ace Archive & Records Administrator
Some tips for your application 🫡
Understand the Role: Read the job description thoroughly to grasp the key responsibilities and objectives of the Archive & Records Administrator position. Tailor your application to highlight how your skills and experiences align with these requirements.
Highlight Relevant Experience: In your CV and cover letter, emphasise any previous experience in archiving, records management, or compliance with information security policies. Use specific examples to demonstrate your capabilities in handling documents and data management.
Showcase Your Skills: Make sure to mention any technical skills relevant to the role, such as familiarity with archive management systems, data input, and document scanning processes. Highlight your attention to detail and ability to adhere to safety and compliance standards.
Craft a Compelling Cover Letter: Write a personalised cover letter that expresses your enthusiasm for the role and the company. Discuss why you want to work at Iron Mountain and how you can contribute to their mission of providing sustainable solutions in records and information management.
How to prepare for a job interview at Iron Mountain
✨Understand the Role
Make sure you thoroughly read the job description and understand the key responsibilities. Familiarise yourself with terms like 'Nucleus', 'ISO 27001', and 'GDPR compliance' as these will likely come up during the interview.
✨Showcase Your Attention to Detail
As an Archive & Records Administrator, attention to detail is crucial. Prepare examples from your past experiences where your meticulousness made a difference, especially in handling sensitive information or managing records.
✨Prepare for Scenario Questions
Expect scenario-based questions that assess your problem-solving skills and ability to handle compliance issues. Think of situations where you had to ensure adherence to policies or manage document retrievals effectively.
✨Demonstrate Your Communication Skills
Since the role involves liaising with various stakeholders, be ready to discuss how you communicate effectively. Share examples of how you've handled requests or collaborated with teams in previous roles.
