Pre Construction Coordinator

We are seeking a highly organized and detail-oriented Pre-Construction Coordinator to support our project teams during the planning and pre-construction phases. The ideal candidate will have strong experience in document control and be proficient in using Procore to manage and streamline pre-construction workflows. This role will ensure accurate and timely distribution, tracking, and archiving of all construction-related documentation to maintain compliance and enhance collaboration across stakeholders. Key Responsibilities: * Manage and maintain all pre-construction documents, including drawings, specifications, RFIs, submittals, meeting minutes, and contracts. * Utilize Procore for document management, version control, and workflow routing across project teams, consultants, and subcontractors. * Ensure all project documents are current, properly organized, and accessible to internal and external stakeholders. * Assist project managers and estimators during the bid phase by distributing bid packages, tracking addenda, and organizing proposal responses. * Coordinate and track RFI submissions and responses in Procore during pre-construction. * Support in scheduling meetings, distributing agendas, and maintaining accurate records of discussions and action items. * Assist with permit applications and follow-up documentation as required by municipalities. * Monitor document compliance with company standards and regulatory requirements. * Provide training and support on Procore document control functions to team members and subcontractors as needed. Qualifications: * 2–5 years of experience in document control, construction administration, or pre-construction support. * Strong proficiency in Procore (document management module required; additional modules a plus). * Familiarity with construction drawings, specifications, and standard construction terminology. * Excellent organizational, time management, and communication skills. * Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams). * Ability to work independently and manage multiple priorities in a fast-paced environment. * High school diploma or equivalent required; Associate’s or Bachelor’s degree in Construction Management, Business Administration, or related field preferred. Preferred Skills: * Experience working with general contractors or subcontractors in a pre-construction or project coordination role. * Knowledge of additional software tools such as Bluebeam, PlanGrid, or SharePoint. * Understanding of permitting processes and construction compliance documentation