CYPL Administrator/Note Taker - Adoption South East - Horsham (G5)

Who You Are

You are a dedicated professional inspired to make a difference in our communities by providing essential support to the Children, Young People and Learning Directorate in West Sussex. As an integral team member, you excel in maintaining personal resilience, integrity, and professionalism, especially in sensitive, confidential, or potentially disturbing scenarios. An excellent team player, you build strong working relationships and communicate effectively both verbally and in writing. You possess strong organizational skills, the ability to concentrate for extended periods, and a focus on detail ensuring accuracy in tasks such as meticulous note-taking during meetings. Your proficiency in core administrative skills, problem-solving, and the daily use of IT applications like Microsoft Outlook, Teams, Word, and Excel is essential, along with the flexibility to adapt and thrive in changing environments while embracing new methods. You hold 4 GCSEs or equivalent qualifications, demonstrating your numeracy and literacy abilities.

What the Job Involves

In your role as an Administrator/Note Taker, you'll report to a Team Leader, delivering customer-focused, efficient administrative service aligned with team needs and service goals. You will skillfully perform an array of administrative duties, including note-taking in complex, often sensitive or confidential meetings, arranging large-scale meetings and events, coordinating panels, preparing reports and agendas, and ensuring council IT systems are updated to aid service delivery. You'll be responsible for communicating and collaborating effectively with team members, producing precise meeting notes and reports, handling financial data methodically, and maintaining both computerized and manual records. Additionally, you'll manage purchase orders and invoices, handle sensitive information with care, respond to everyday queries independently, and manage complex issues under guidance. You are expected to personify our organization’s values of Trust and Support, Listen and Act Upon, Customer Centered, be Honest and Realistic while promoting an inclusive culture. The role is part-time, initially a 3-month assignment with a possibility of extension, on-site in Horsham during morning hours.