Personnel Coordinator

Acteon Geo-Services is one of the world's largest independent offshore and onshore survey providers. Acteon mitigates risks in the design, construction and maintenance of offshore energy assets by providing site characterisation data energy companies need to make smart decisions. Using the latest technology, Acteon can reach further and work faster without compromising quality. We provide a wide range of site investigation, construction support survey and data management services, using the most advanced equipment and techniques.

Acteon Geo-Services are looking to source a Personnel Coordinator on a full-time, permanent basis. Based at their facility in Aberdeen, the Personnel Coordinator is responsible for all travel and logistics ensuring the management and planning of a properly resourced and competent pool of field staff. This position will also provide administration support to the local Operations Team.

Duties & Main Responsibilities

• Liaises with Travel provider to schedule flights, hotel and rental car accommodations for all regional employees and provides itineraries in a timely manner.
• Ensures route and carrier options are most appropriate based on project needs and employee’s departure points.
• Research alternate options when preferred travel is not available.
• Responsible for all data inputs into personnel, Training, and Competency registers, ensuring that personnel are in possession of the necessary current certification required for their discipline/position and updated certificates are uploaded to the UTEC IMS.
• QC of regional travel logs to ensure accuracy.
• Responsible for the review of Global travel providers invoice to ensure accuracy, correct project codes are referenced, and invoices are presented with supporting documents.
• Works directly with accounts payable and cost controller to ensure purchase orders and accounts are in order.
• Identify, recommend, and implement system or procedural improvements.
• Provide administrative support to Operations Team including, but not limited to, general clerical, receptionist, and project-based work.
• Assist existing operations staff with the organizing, tracking and execution of all purchase orders, and invoices.
• Have a good knowledge of the core competencies required for offshore disciplines in the global field pool.
• Work closely with business unit teams to deliver personnel to the vessels in a timely manner.

Requirements

• Previous experience within travel coordination role is essential.
• An understanding of the processes required to mobilize and travel personnel to international, offshore worksites (ticketing, visa, work permit, inoculations etc.).
• Must be team-oriented, possess a positive attitude and work well with others.
• Proficiency with Microsoft Excel is essential.
• Ability to perform tasks and achieve results with a high degree of accuracy and precision.
• Ability to work both independently and within teams.
• Must hold a valid passport free from status or restrictive conditions that preclude travel to and work in countries where the Company routinely operates.