Talent Operations Coordinator

We are looking for a proactive and highly organised Talent Operations Coordinator to support our growing Talent team as we scale. This is a key role that sits at the heart of our hiring operations — ensuring a smooth, efficient, and engaging experience for candidates and hiring teams alike. You’ll work closely with Talent Partners and People Team colleagues to schedule interviews, maintain recruitment systems, manage documentation, and support recruitment projects across the business. If you thrive in fast-paced environments, love getting stuck into the details, and enjoy improving processes from the ground up, this is a fantastic opportunity to make a real impact in a high-growth HealthTech company. Key Responsibilities Talent Coordination * Own interview scheduling and ensure a seamless candidate experience from first contact to onboarding. * Support Talent Partners with hiring kick-offs, job creation, and consistent recruitment processes across teams. * Maintain and configure Talent systems (e.g. Greenhouse), manage knowledge sharing via Confluence, and oversee recruitment documentation in Google Drive. * Track interviewer capacity, monitor Glassdoor activity, and manage contracts with vendors and contractors. Systems & Reporting * Ensure data integrity in the ATS and support compliance with recruitment best practices. * Partner with Talent Partners to produce regular reports for leadership * Assist with analytics, referrals, and new hire documentation. Talent Project Support * Support the timely delivery of Talent projects and maintain project tracking tools (e.g. Trello, Asana). * Create engaging candidate packs and contribute to broader recruitment initiatives as needed. What You’ll Bring * Proven experience in Talent Operations or Coordination within fast-paced start-ups or scale-ups. * Skilled in scheduling, calendar management, and driving continuous process improvements. * Strong ATS expertise (ideally Greenhouse) with solid knowledge of recruitment tools like LinkedIn, Trello, and Excel. * Exceptionally organised, detail-oriented, and capable of managing multiple priorities simultaneously. * Effective communicator with excellent interpersonal, written, and verbal skills. * Comfortable navigating ambiguity, building processes from scratch, and working cross-functionally under pressure. * Demonstrates integrity, a proactive “can-do” mindset, and an entrepreneurial, solutions-focused approach. Why work with us? At HeliosX, we want to improve healthcare for everyone, and to do this we need a team of brilliant people who share that ambition. We are currently a diverse team of HR professionals, Talent specialists, scientists, clinical researchers, physicians, pharmacists, marketeers, and customer care specialists committed to our mission – but we need more talented folks to join us, if we want to achieve our global ambitions! Aside from working with our all-star team, here are the other benefits of coming on board: * 25 Days Holiday (+ all the usual Bank Holidays) * Private health insurance, along with extra dental and eye care cover * Pension scheme * Enhanced parental leave * Cycle-to-work Scheme * Electric Car Scheme * Free Dermatica and MedExpress products every month, as well as family discounts * Home office allowance * Access to a Headspace subscription, discounted gym memberships, and a learning and development budget