Global Executive Recruiting Coordinator

At AlixPartners, we solve the most complex and critical challenges by moving quickly from analysis to action when it really matters; creating value that has a lasting impact on companies, their people, and the communities they serve. By understanding, respecting, and honoring the needs of our employees, clients, and communities, AlixPartners actively promotes an inclusive environment. We strongly believe in the value that diversity brings to our experiences and are committed to the perpetual enhancements of initiatives, policies, and practices. We hold ourselves accountable by providing the space for authenticity, growth, and equity for everyone. AlixPartners has embraced a hybrid work model to provide flexibility and support our employees’ work-life integration. Our hybrid model combines a mix of in-person (at client site or AlixPartners office) and remote working. Travel is part of this position, but the frequency may vary based on client, team, and individual circumstances.

This position is part of the EMEA Recruitment team, which is in the wider Corporate Services function that comprises ODHR, Administration, Marketing, Legal, Finance, IT, Facilities, and Business Intelligence. Corporate Services is the backbone of support to the management consultants, enabling AlixPartners to continue to deliver critical thinking and results-driven solutions to its clients in high-impact and high-value situations. The EMEA Recruitment team is responsible for attracting and selecting exceptional talent into the firm. The team is extremely proud of the organization we support and takes the responsibility of recruitment seriously. We therefore require an individual who can be an integral part of the team to add value, protect the candidate experience, and share the rest of the team’s passion for excellence.

You will have a proactive and meticulous approach and will be a valued colleague. The UK Recruitment Team requires dedicated support with a range of tasks, including international travel arrangements for candidates, candidate interview/assessment scheduling, event management, and day-to-day administration. Our environment is high touch, fast-paced, and proactive; therefore, the successful candidate will have the confidence to make decisions independently, yet also know when consultation is necessary. Proactivity in anticipating and flagging problems, suggesting solutions and more efficient ways of working, and a willingness to support all other team members would be highly valuable.

A key part of finding the right people is the AlixPartners assessment. You will be required to schedule assessment sessions for prospective permanent hires and Independent Contractors, managing the candidate on the day of the assessment; hosting the candidate, issuing papers, and ensuring they are given the correct amounts of time. Flexibility is essential; you must be dedicated to the regular tasks that you will autonomously manage – document scanning and saving, replenishing stock of assessment materials, electronic filing system maintenance, and applicant tracking system maintenance – combined with an enthusiasm to take on challenging ad hoc projects as they arise.

An interest in recruitment itself and event organization would be highly advantageous, as the team explores new routes of attracting the right candidates. You will be required to work with colleagues across the business, including: promptly sending candidate assessment documents and details to the Assessments team in the USA; scheduling interviews and calls with Managing Directors through their PAs; ordering supplies from and managing meeting rooms with Facilities; consulting with Marketing when collateral is required or new advertising opportunities are being explored; and assisting Human Resources and Talent Management with the onboarding process. Ensuring all scheduling activity is up to date and completed with appropriate room bookings made along with ensuring the meeting room calendar is up to date and free of scheduling conflicts.

Upload and amend job descriptions to the company and other websites and job boards, whilst managing multiple email inboxes for applications and actioning accordingly. Greet and administer assessments for candidates of all levels. You will be the first representative of the company a candidate will meet, so it is especially important that you embody the organization’s core values. Efficient and accurate document scanning, saving, printing, binding, and filing, ensuring all candidate material is compliant with GDPR. Collating and submitting critical paperwork to the appropriate teams. Assisting team members with report production and analysis, and data collection and management. Working with internal and external suppliers to ensure thorough preparation and the smooth running of events.

This description is not designed to encompass a comprehensive listing of required activities, duties, or responsibilities.

What you’ll need

• Previous administrative experience in a recruitment or professional services environment is essential.
• Experience of working with an Applicant Tracking System (ATS), HR system, or job board aggregator would be advantageous.
• Exceptional written and verbal communication skills, namely: Microsoft Outlook given the requirement for advanced interview scheduling, diary management, international travel, and global conference call scheduling.
• Microsoft Excel/ Office due to reporting demands and need to create and maintain detailed databases, and the creation of a variety of Word documents.
• Microsoft PowerPoint is a core tool for the team and there is a need to produce and refine presentations with tight deadlines.
• Previous experience in setting up and managing recruitment-related events would be advantageous.
• Exceptional communication skills, and the ability to professionally manage expectations, drive communication, and operate with clarity and transparency.
• Proactive and takes the initiative; always exhibiting a can-do approach by being willing to get involved whenever and wherever necessary.
• The ability to prioritize and efficiently execute a wide range of diverse tasks that often arise unexpectedly or with urgency.
• The ability to manage multiple stakeholders and multiple workstreams and a demanding workload and execute tasks with a high level of accuracy.
• Outstanding attention to detail and takes pride in documentation, working practices, and strives for excellence.
• Integrity and respect for confidentiality. Due to our client base and interaction with candidates, this is critical.
• Team player with a collaborative attitude and actions and able to work on own initiative.
• Excellent organizational skills and able to work to structured and time-pressured deadlines.
• Dedication to routine administrative tasks, combined with the energy and passion to complete jobs to a high standard and enthusiasm to develop your skills and take on ad hoc projects.
• Excellent written and verbal communication skills in English - knowledge of additional, particularly European languages would be advantageous but not essential.
• Willingness to work outside of normal business hours, and in particular as unique projects/needs arise.
• Ability to work full-time in an office and remote environment.
• Must become familiar with, and promote and abide by, our Core Values as defined by the AlixPartners’ Code of Conduct and foster an inclusive environment with people at all levels of an organization.

The firm offers market-leading benefits that provide flexible options to support our employees’ needs including health benefits to help prioritize their physical and emotional well-being, time-off policies to help recharge, and financial/ retirement benefits that offer income protection and support long-term planning. The benefit type and level differ per location. AlixPartners is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, color, religion, sex, sexual orientation, gender identity, national origin, age, status as a protected veteran, or disability. AlixPartners is a proud Silver award-winning Veteran Friendly Employer.