Catering Stores Administrator

CATERING TEAM

We cater for anything from tea and coffee for five to hospitality functions for 1,000, conference and events business and the BRDC clubhouse – 51 weeks per year, seven days a week, delivering over 30,000+ business lunches a year!

Wherever possible, we source local ingredients and cooking in house from scratch. Our team is looking for staff to join our 27 full-time Chefs, Managers, Supervisors and front of house staff, along with our pool of over 40 part-time colleagues who love food and the energy of meticulous preparation in a safe, happy and bustling environment of a world-class venue.

JOB PURPOSE

For over 60 years Silverstone has made its mark as the UK’s leading motorsports venue, creating a powerful heritage around the world. But there is so much more that this wonderful venue has to offer, and you can have it all.

With a new 10-year F1 contract, the opening of Escapade Living and an international standard karting track, the business is experiencing an exciting and significant period of growth and development.

You will provide effective and efficient administration support in the processing, planning and delivery of information to the department for the operation of services and events to succeed, and to ensure company policies and processes are adhered to, enabling us to become a nationally recognised family focused leisure destination, with motorsport at its heart.

KEY RESPONSIBILITIES

• Raise PO’s and process invoices as required in line with company procedures.
• Provide effective communication between SCL departments and business stakeholders ensuring information is accurately recorded and communicated to the team.
• Help with general admin tasks for the stores & kitchen team in the planning process across the department for day to day and events business.
• Collation and printing of function sheets, briefing packs and event paperwork order templates to the stores team.
• Audit and review weekly wastage & transfer data through the purchasing IT system.
• Attend weekly and monthly team and site update meetings and event briefings as required.
• Process Purchase orders requests and reconcile supplier invoices in a timely fashion through the purchasing IT software, highlighting discrepancies as needed.
• Process internal food & beverage transfer paperwork through the purchasing software.

TEAM RESPONSIBILITIES

• Actively support other departments and The Head of Catering with project work.
• Proactively assist operationally throughout the year for the 3 major race meetings.
• Using the purchasing software system to manage business logs, delivery notes, wastage & transfers logs and Allergen updates.
• Support the team with general admin and auditing weekly and monthly paperwork, timesheets and month end sales templates.
• To continually review and keep updated processes and procedures.
• Monitor and action update reports through the purchasing IT, menu display software and till systems.
• Support with collation of month end information and reporting templates.

PERFORMANCE RESPONSIBILITIES

Performance will be monitored against the following:

• Objectives set through the Personal Development Review (PDR) process.
• Ownership and completion of agreed business objectives.

KEY RELATIONSHIPS

• Retail Catering
• Conference & Banqueting and Corporate Events team
• SCL business departments, suppliers, contractors and stakeholders.

KNOWLEDGE, SKILLS AND QUALIFICATIONS

• At least one years’ experience of a similar role
• Good working knowledge of Microsoft Office & Teams
• Fluent in written & spoken English with strong communication skills.
• Ability to work under pressure, organised and efficient.
• Pride and excellent attention to detail.
• Distinctive, professional, warm and personable.
• Minimum level of a Basic Food Hygiene Certificate qualification.
• Demonstrate an understanding of IT systems and processes.
• Main hours of work are Monday – Friday, however during major events a flexible approach is required with occasional weekend work is required.

SUSTAINABILITY

We don’t just look after our team and our fans. We want to look after our world too. We're committed in our responsibility to reach our zero-carbon goal. So, we've adopted greener methods within our workplace, donated more than 20 tonnes of surplus food, and installed over 2,700 solar panels which generates 13% of our venue’s power – with all other energy from 100% renewable sources. Our dedication has earned us Three Star FIA Environmental Accreditation, but this is just the start