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- Tasks: Provide top-notch secretarial support in a busy legal environment, managing documents and client communications.
- Company: Join De Pinna Notaries, a prestigious firm with over 250 years of experience and a stellar client list.
- Benefits: Enjoy flexible working hours and the chance to work in a dynamic, supportive team.
- Why this job: This role offers hands-on experience in law, a vibrant culture, and the opportunity to make an impact.
- Qualifications: Fluent in Italian, with at least one year of secretarial experience and strong communication skills.
- Other info: This is a 15-month fixed-term contract based in the heart of London.
The predicted salary is between 36000 - 60000 £ per year.
De Pinna Notaries is a leading specialist Notarial practice with a history spanning over 250 years. Located in the West End and the City of London, De Pinna has an enviable client portfolio comprising around a third of the FTSE 100, some of the largest multinational companies, and high net worth individuals.
We are recruiting a Legal Secretary to join the firm and provide high level secretarial and administrative support to a Partner within the Italian department on a 15 month fixed term contract. Based in our West End office, you will be working in a very busy legal (notarial) environment which will involve the production of legal documentation and direct client liaison.
You will need to be a multi-tasker who is resilient, organised and methodical, able to cope with high volumes of work, have a keen eye for detail and who can keep calm under pressure and is used to responsibility.
Working Hours: Monday - Friday 9.30am - 5.30pm (with flexibility around these times to meet deadlines and requirements of the role)
Main Responsibilities:
- Providing high level secretarial and administrative support to the Fee Earner with their daily workload (diary management, booking appointments, client liaison, responding to emails, post)
- Amending Notarial certificates in English and relevant foreign languages
- Deputising for Fee Earners in their absence passing urgent enquiries to senior colleagues for guidance
- Managing own work allocation, productivity and quality of work with minimum supervision whilst also working as part of a team
- Managing the maintenance and tracking of all files, ensuring client records are continually kept up to date with correspondence and documents
- Ensuring priorities and deadlines are met
- Checking all information is accurate and complete at all times
- Dealing with routine client and third party enquiries and communications wherever possible
- Dealing with translation service providers and other third-party support as may be necessary
- Assisting in general office administration when necessary, including reception duties
Experience Required:
Essential:
- At least one year secretarial experience
- Proficient in English
- Fluent (native/near native level) in Italian
- Practical experience of handling client enquiries both by email, telephone and face to face
- Fully computer literate with good keyboard skills and a working knowledge of various software packages e.g. MS Office - MS Word etc
- The right to work in the UK
Desirable:
- Practical experience of working in a legal or notarial office environment
- Knowledge of Microsoft Dynamics 365
Key Skills and Personal attributes to include:
- Ability to work under pressure and meet deadlines, completing high volumes of work daily
- Self-motivated professional, able to organise own workload with minimum supervision
- Ability to manage time and effectively prioritise assigned tasks
- Good communication skills, both verbal and written
- Must have a keen eye, with very good attention to detail, accuracy and quality of work
- The ability to build and maintain working relationships
- Demonstrate high degree of integrity and confidentiality
- Ability to work as part of a team or independently in a proactive and responsible manner
- Ability to take constructive feedback on board and a strong desire to learn
- Excellent problem-solving skills and demonstrate sound judgement and good decision making when dealing with problems
- Business acumen and commercial awareness
Industry: Law Practice
Employment Type: 15 month FTC
Italian Speaking Legal Secretary/Notarial Assistant employer: De Pinna LLP, Notaries
Contact Detail:
De Pinna LLP, Notaries Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Italian Speaking Legal Secretary/Notarial Assistant
✨Tip Number 1
Familiarise yourself with the specific legal terminology and processes used in notarial practices. This will not only help you understand the role better but also demonstrate your commitment and knowledge during any interviews.
✨Tip Number 2
Network with professionals in the legal field, especially those who work in notarial services. Attend relevant events or join online forums to connect with others and gain insights that could give you an edge in your application.
✨Tip Number 3
Brush up on your Italian language skills, particularly in a legal context. Being fluent is essential, but understanding legal jargon in both English and Italian will set you apart from other candidates.
✨Tip Number 4
Prepare for potential scenario-based questions in interviews by thinking about how you would handle high-pressure situations typical in a busy legal environment. Showcasing your problem-solving skills will be crucial.
We think you need these skills to ace Italian Speaking Legal Secretary/Notarial Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant secretarial experience, particularly in legal or notarial environments. Emphasise your proficiency in Italian and any experience handling client enquiries.
Craft a Strong Cover Letter: Write a cover letter that showcases your organisational skills and ability to work under pressure. Mention specific examples of how you've managed high volumes of work and maintained attention to detail in previous roles.
Highlight Relevant Skills: In your application, clearly outline your computer literacy, especially with MS Office and any experience with Microsoft Dynamics 365. Also, mention your communication skills and ability to build relationships with clients.
Proofread Your Application: Before submitting, carefully proofread your application for any errors. Ensure that all information is accurate and that your language is professional, reflecting the high standards expected in a legal environment.
How to prepare for a job interview at De Pinna LLP, Notaries
✨Showcase Your Language Skills
Since the role requires fluency in Italian, be prepared to demonstrate your language skills during the interview. You might be asked to translate a short document or engage in a conversation in Italian to prove your proficiency.
✨Highlight Relevant Experience
Make sure to discuss your previous secretarial experience, especially if it was in a legal or notarial environment. Provide specific examples of how you managed high volumes of work and maintained accuracy under pressure.
✨Demonstrate Organisational Skills
The job requires excellent organisational abilities. Be ready to explain how you prioritise tasks and manage your workload effectively. Consider sharing a situation where you successfully handled multiple responsibilities at once.
✨Prepare for Client Interaction Scenarios
As client liaison is a key part of the role, think about how you would handle various client enquiries. Prepare examples of past experiences where you dealt with clients, showcasing your communication skills and ability to maintain professionalism.
