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- Tasks: Support a Director/Owner with diary management, correspondence, and personal tasks.
- Company: Join a well-established real estate firm in North West London.
- Benefits: Enjoy a positive work environment with a close-knit team and occasional remote flexibility.
- Why this job: Be part of a supportive culture while working closely with a respected individual.
- Qualifications: 5+ years experience as a private/business EA supporting HNWIs required.
- Other info: Work hours are Monday to Friday, 9am-5.30pm, with minimal after-hours contact.
The predicted salary is between 36000 - 60000 £ per year.
C&C Search is currently recruiting an Executive Assistant to join a well-established real estate firm based in North West London. The Executive Assistant will provide a high level of private (60%) and business (40%) support to the Director/Owner and family. You must have previous experience supporting a HNWI/senior executive in both a private and business capacity.
Position: Private and business EA
Hybrid set up: 5 days in the office - please note this is not a 24/7 role, there will only be very occasional contact outside of working hours.
Hours: Monday to Friday from 9am-5.30pm
What they do: Real estate / Investment
Size of company: Mid
Company culture and what makes them great to work for: A positive working environment with a close-knit team, supporting a friendly and well-respected individual.
Key responsibilities for this private and business EA position:
- Diary management, organising appointments and meetings, making the necessary preparations
- Draft, prepare, distribute and follow-up correspondence, including taking dictation, inbox management and drafting emails on behalf of Director
- Act as a first point of contact to those approaching the Director, responding and re-directing incoming enquiries when appropriate
- Drafting offer letters, preparing research and organising non-disclosure documents and managing payments and contracts for signing
- Organising family holidays, booking private flights and transport (sometimes including a large group of guests)
- Managing overseas holiday homes, including paying bills, ensuring any deliveries have been received and maintenance is completed prior to visits
- Liaising with staff on the private yacht to ensure all preparations and special requests are made prior to the family's arrival
- Dealing with all household matters and personal tasks including sourcing and purchasing presents, booking appointments/restaurants, paying bills (UK and US), organising household insurance and close liaison with household staff
- Setting up and maintaining electronic and paper filing systems, improving them as necessary
- Assisting the other two owners' PAs when required (usually during their absence)
- Other tasks include getting lunch and coffee daily, setting up meeting rooms and making tea for the Director
What background and experience are the company looking for?
Must have 5 years+ of experience working as a private and business PA/EA supporting a HNWI and their family. Ideal candidates will be professional, resourceful and diligent with a proactive and flexible approach. High level of EQ, always thinking 10 steps ahead, able to work well autonomously and as part of a team.
EA to Director/Owner employer: C&C Search
Contact Detail:
C&C Search Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land EA to Director/Owner
✨Tip Number 1
Network with professionals in the real estate sector, especially those who have experience working with high-net-worth individuals (HNWIs). Attend industry events or join relevant online forums to connect with people who can provide insights or even referrals for the EA position.
✨Tip Number 2
Demonstrate your understanding of the unique demands of supporting a HNWI by preparing examples of how you've successfully managed complex schedules and personal tasks in previous roles. This will show that you can handle the responsibilities outlined in the job description.
✨Tip Number 3
Familiarise yourself with the specific needs of the role, such as managing household matters and organising travel for large groups. Research best practices in these areas so you can discuss them confidently during interviews.
✨Tip Number 4
Highlight your emotional intelligence (EQ) during conversations with recruiters or in interviews. Share instances where you've anticipated needs or resolved conflicts, as this is crucial for working effectively with both the Director and their family.
We think you need these skills to ace EA to Director/Owner
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience as an Executive Assistant, particularly in supporting high-net-worth individuals. Emphasise your skills in diary management, correspondence drafting, and household management.
Craft a Compelling Cover Letter: Write a cover letter that showcases your understanding of the role and the company culture. Mention specific experiences that demonstrate your resourcefulness and proactive approach, as well as your ability to work autonomously and as part of a team.
Highlight Relevant Experience: In your application, clearly outline your previous roles where you supported senior executives or HNWIs. Include examples of how you managed both business and personal tasks effectively, such as organising travel or handling correspondence.
Showcase Soft Skills: Given the importance of emotional intelligence in this role, make sure to highlight your soft skills in your application. Discuss how you anticipate needs, manage relationships, and maintain a positive working environment.
How to prepare for a job interview at C&C Search
✨Showcase Your Experience
Make sure to highlight your previous experience supporting high-net-worth individuals or senior executives. Be prepared to discuss specific examples of how you've managed both personal and business tasks effectively.
✨Demonstrate Proactivity
During the interview, illustrate your proactive approach by sharing instances where you anticipated needs or solved problems before they arose. This is crucial for a role that requires thinking 10 steps ahead.
✨Emphasise Discretion and Trustworthiness
Given the nature of the role, it's important to convey your ability to handle sensitive information with discretion. Share experiences that demonstrate your reliability and trustworthiness in managing confidential matters.
✨Prepare for Scenario Questions
Expect scenario-based questions that assess your problem-solving skills and ability to manage competing priorities. Practice responses that showcase your organisational skills and adaptability in a fast-paced environment.
