Editor 1

PURPOSE Assist in the production of high-quality patient recruitment materials for the Patient Recruitment and Enablement (PRE) team. Contribute to the efficient running and timely completion of all projects.

RESPONSIBILITIES

• Edit and proofread copy for a wide range of patient recruitment materials for clinical trials – including printed materials, Informed Consent Forms, digital advertising materials, eLearning modules and patient recruitment websites – to agreed style/specifications.
• Check copy for clarity, consistency, grammar, syntax, health literacy and sponsor preferences, if applicable.
• Effectively manage, in collaboration with project management teams, the progression of assigned projects from the initial copy stage to the final design stage as necessary, liaising with internal departments/external suppliers when required.
• Manage amends by liaising with internal or external stakeholders, checking that amends have been implemented correctly on revised materials, and finalising files as necessary.
• Have a proactive awareness of budgeted and current hours on each project.
• Deliver assigned projects and tasks in accordance with budgeted hours and agreed deadlines.
• Work collaboratively with the design team to ensure the smooth delivery of materials, ensuring that all copy is electronically marked up, studio trackers are completed correctly, and deadlines are clearly communicated, negotiated when necessary, and ultimately met on time.
• Check all stages of printed/digital materials from initial layouts to printers' proofs/final digital format, liaising with designers at each stage, incorporating internal study team/sponsor comments as required, and liaising with relevant internal stakeholders.
• Check typeset proofs of translated print and digital items (in PDF format or final digital format) against source documents and master English layouts to agreed timelines.
• Identify and electronically mark up any corrections to translated proofs on PDFs as necessary in a timely manner.
• Manage the proof amends cycle by liaising with external translation service providers, checking that amends have been implemented correctly on revised proofs, and finalising clean files.
• Use appropriate software to upload approved files to print and check associated printer's proofs (and production job sheets) once received, to agreed timelines.
• Act as a core member of the project team, actively participating in kick-off meetings and project status meetings in order to share project progress and keep the team up to date with project milestones and timelines.
• Assist and contribute to the development and ongoing negotiation of timelines, where appropriate, between multiple teams.
• Work to short notice and to very tight turnarounds, when necessary.
• Effectively manage own time, working with global teams and keeping an awareness of the wider timeline and deadlines.
• Develop effective working relationships with fellow team members and external vendors (e.g. translation service providers), as required.
• Follow all company standard operating procedures (SOPs), as well as industry regulations, departmental guidance and quality control measures to meet industry standards and client expectations.

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES

• Good computer skills, including MS Office, Word, PowerPoint, Excel, Outlook, and web/cloud-based programs.
• Strong communication skills (written and verbal).
• Excellent command of English language and attention to detail.
• Good eye for design and layout.
• Excellent copy-editing and proofreading skills.
• Sufficient knowledge of life sciences for critical review of copy.
• Knowledge of print production procedures would be an advantage.
• Ability to work both independently and in a team environment.
• Ability to perform multiple tasks and prioritise work effectively.
• Ability to work to tight timelines.
• Ability to establish and maintain effective working relationships with co-workers, managers, clients and suppliers.

MINIMUM REQUIRED EDUCATION AND EXPERIENCE

A science (or relevant) degree, and a minimum of 1-2 year’s editorial experience in a medical communications agency or publishing company, or an equivalent combination of education, training and experience.