Administrator (HR & Payroll)

Petroineos is Scotland’s biggest and newest fuel import and distribution Terminal. Ideally located in Grangemouth, the Terminal Road Station hosts approx. 500 vehicle movements daily supported by a Tank Farm and Jetties, providing shipping and storage support to the 24/7 operation. We are seeking a HR & Payroll Administrator to join our newly established Terminal team at Grangemouth on a permanent basis.

About the Role

This role is responsible for the provision of HR and Payroll administration to the Terminal. Ensuring accurate and timely processing of payroll, maintaining the HRIS, supporting the administration and coordination of Terminal recruitment activities and supporting the delivery of site communications, as directed by the HR Manager.

Key Accountabilities

• Payroll Administration
  • Process monthly payroll accurately and on time, including new starters, leavers, and changes
  • Maintain payroll records and ensure compliance with statutory requirements
  • Liaise with finance and external payroll providers as needed
  • Manage pension contributions, benefits, and deductions
  • Prepare payroll reports and respond to payroll-related queries
• HR Administration
  • Maintain and update employee records in the HR system
  • Support the onboarding and offboarding process, including contracts, right-to-work checks, and exit interviews
  • Assist with recruitment administration, including posting job ads, scheduling interviews, and preparing offer letters
  • Monitor and manage employee absence records, including sickness and holiday tracking
  • Provide reporting data in support of KPIs, Gender Pay Gap Reporting and any other statutory reports as required
  • Support the coordination of occupational health appointments
  • Transactional support for the maintenance of HR, Payroll and benefits contracts
• Compliance and Reporting
  • Ensure compliance with employment laws and internal policies and procedures
  • Prepare HR reports and metrics for management
  • Assist with audits and ensure data accuracy and confidentiality
  • Act as a point of contact for employee queries regarding HR and payroll matters

Special Features of the role

General administrative support as required by the Terminal Manager.

Am I a fit for the role?

We are keen to hear from candidates who possess the key skills, experience and behaviours required to support the Terminal. If you enjoy working in a small team, supporting your colleagues and utilising your technical expertise then we want to hear from you! We also require candidates to demonstrate the following skills and experience:

Required

• Proven experience in HR and payroll administration
• Knowledge of payroll software (e.g., Sage, ADP, Xero) and HRIS systems
• Strong understanding of employment law and payroll regulations
• Excellent attention to detail and organizational skills
• Ability to handle sensitive information with discretion

Salary and Benefits

The salary for this role is up to circa £36k dependent on experience level. In addition, we also offer:

• 34 days annual leave
• Scottish Widows Pension with generous Company contribution
• Private Health Care (BUPA)
• Cycle Scheme
• Employee Discount Scheme - Blackhawk Network (BHN)
• Employee Assistance Program (Health Assured - Wisdom)