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- Tasks: Coordinate travel and logistics for field staff, ensuring smooth operations.
- Company: Join Acteon Geo-Services, a leader in offshore and onshore survey solutions.
- Benefits: Enjoy a full-time, permanent role with opportunities for growth and development.
- Why this job: Be part of a dynamic team that values innovation and quality in energy asset management.
- Qualifications: Experience in travel coordination and proficiency in Microsoft Excel are essential.
- Other info: Work in a supportive environment based in Aberdeen, contributing to global projects.
The predicted salary is between 36000 - 60000 £ per year.
Acteon Geo-Services is one of the world's largest independent offshore and onshore survey providers. Acteon mitigates risks in the design, construction and maintenance of offshore energy assets by providing site characterisation data energy companies need to make smart decisions. Using the latest technology, Acteon can reach further and work faster without compromising quality. We provide a wide range of site investigation, construction support survey and data management services, using the most advanced equipment and techniques.
Acteon Geo-Services are looking to source a Personnel Coordinator on a full-time, permanent basis. Based at their facility in Aberdeen, the Personnel Coordinator is responsible for all travel and logistics ensuring the management and planning of a properly resourced and competent pool of field staff. This position will also provide administration support to the local Operations Team.
Duties & Main Responsibilities
- Liaises with Travel provider to schedule flights, hotel and rental car accommodations for all regional employees and provides itineraries in a timely manner.
- Ensures route and carrier options are most appropriate based on project needs and employee's departure points.
- Research alternate options when preferred travel is not available.
- Responsible for all data inputs into personnel, Training, and Competency registers, ensuring that personnel are in possession of the necessary current certification required for their discipline/position and updated certificates are uploaded to the UTEC IMS.
- QC of regional travel logs to ensure accuracy.
- Responsible for the review of Global travel providers' invoices to ensure accuracy, correct project codes are referenced, and invoices are presented with supporting documents.
- Works directly with accounts payable and cost controller to ensure purchase orders and accounts are in order.
- Identify, recommend, and implement system or procedural improvements.
- Provide administrative support to Operations Team including, but not limited to, general clerical, receptionist, and project-based work.
- Assist existing operations staff with the organizing, tracking and execution of all purchase orders, and invoices.
- Have a good knowledge of the core competencies required for offshore disciplines in the global field pool.
- Work closely with business unit teams to deliver personnel to the vessels in a timely manner.
Requirements
- Previous experience within travel coordination role is essential.
- An understanding of the processes required to mobilize and travel personnel to international, offshore worksites (ticketing, visa, work permit, inoculations etc.)
- Must be team-oriented, possess a positive attitude and work well with others.
- Proficiency with Microsoft Excel is essential.
- Ability to perform tasks and achieve results with a high degree of accuracy and precision.
- Ability to work both independently and within teams.
Personnel Coordinator employer: UTEC
Contact Detail:
UTEC Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personnel Coordinator
✨Tip Number 1
Familiarise yourself with the travel coordination processes specific to offshore work. Understanding ticketing, visa requirements, and health regulations will give you an edge in discussions with the hiring team.
✨Tip Number 2
Showcase your proficiency in Microsoft Excel by preparing examples of how you've used it in previous roles. Being able to demonstrate your skills in data management can set you apart from other candidates.
✨Tip Number 3
Network with professionals in the offshore industry, especially those who have experience in personnel coordination. They can provide insights into the role and may even refer you to opportunities at Acteon.
✨Tip Number 4
Research Acteon Geo-Services and their projects thoroughly. Understanding their operations and values will help you tailor your conversations during interviews and show your genuine interest in the company.
We think you need these skills to ace Personnel Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in travel coordination and administration. Emphasise any previous roles where you managed logistics or supported operations teams, as this will resonate with Acteon's requirements.
Craft a Strong Cover Letter: In your cover letter, express your enthusiasm for the role and the company. Mention specific skills that align with the job description, such as your proficiency in Microsoft Excel and your understanding of mobilising personnel for offshore worksites.
Highlight Relevant Experience: When detailing your work history, focus on experiences that demonstrate your ability to manage travel logistics and coordinate with various stakeholders. Use quantifiable achievements to showcase your impact in previous roles.
Proofread Your Application: Before submitting, carefully proofread your application materials for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for the Personnel Coordinator role.
How to prepare for a job interview at UTEC
✨Know the Company Inside Out
Before your interview, make sure to research Acteon Geo-Services thoroughly. Understand their services, values, and recent projects. This will not only help you answer questions more effectively but also show your genuine interest in the company.
✨Highlight Relevant Experience
Be prepared to discuss your previous experience in travel coordination and how it relates to the role of Personnel Coordinator. Use specific examples to demonstrate your skills in managing logistics and ensuring compliance with travel requirements.
✨Showcase Your Team Spirit
Since the role requires a team-oriented approach, be ready to share examples of how you've successfully collaborated with others in past roles. Emphasise your positive attitude and ability to work well within a team environment.
✨Demonstrate Technical Proficiency
As proficiency in Microsoft Excel is essential for this position, be prepared to discuss your experience with the software. You might even want to mention any specific functions or tools you are familiar with that could benefit the role.
