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For Companies At a Glance
- Tasks: Support the Executive Management Team with diary management and meeting organisation.
- Company: Join University College Birmingham, a growing institution in the heart of Birmingham.
- Benefits: Enjoy 26 days of annual leave, subsidised healthcare, and free gym membership.
- Why this job: Be part of a dynamic team, gain valuable experience, and contribute to impactful university initiatives.
- Qualifications: High-level IT skills, excellent communication, and a background in administration or PA roles.
- Other info: Embrace a culture of support and development with opportunities for professional growth.
The predicted salary is between 38249 - 40497 £ per year.
Location: Birmingham
Salary: £38,249 - £40,497 per annum
Job type: Permanent, Full time
The Role
Due to ongoing growth, an exciting opportunity has arisen to join University College Birmingham as an Executive Assistant to the Executive Management Team (EMT). You will play a pivotal role in supporting a team of Executive Deans as well as the wider EMT. Based in the heart of Birmingham, you will be joining a team of Executive Assistants and will play an integral role, providing a high level of administrative support.
As an Executive Assistant, you will provide a professional executive support service to the relevant EMT members, including active and efficient diary management, organisation and administration of meetings and functions, and dealing discreetly with matters and communications of a confidential nature. You will become familiar with the strategic issues concerning the University and keep up to date with current policy and initiatives affecting the University.
You will have a high level of IT skills, specifically in Office 365 and MS Teams alongside excellent communication skills, both spoken and written, as a key part of this role involves engaging with multiple stakeholders, both internal and external. We would welcome applications from applicants from both a traditional PA background and also those with administrative experience looking to progress within their career.
Benefits
- Generous allocation of annual leave: 26 days' paid leave per year
- 12 Bank Holidays & Concessionary Days
- Excellent Local Government Pension Scheme Employer Contributions - 20.9%
- Subsidised private healthcare provided by Aviva including a Digital GP Service
- Employee Assistance Programme inclusive of counselling services, financial wellbeing support and bereavement support
- Annual health MOTs with our Registered Nurse
- Excellent staff development opportunities including professional qualification sponsorship
- A variety of salary sacrifice schemes including car, technology and cycle
- Heavily-subsidised on-site car parking in central Birmingham
- Free on-site gym membership
Extra Information
All applicants for employment at the University will be expected to demonstrate an understanding of the principles of Safeguarding and the PREVENT agenda in the context of further and higher education.
Closing Date - Sunday 13th July 2025
Interview Dates - TBC.
UCB is an equal opportunities employer.
Please click APPLY to be redirected to our website to complete an application form.
Candidates with experience or relevant job titles of: Executive Assistant, EA, Executive Assistant to CEO, Executive Assistant to the Managing Director, Executive Assistant to Management, will also be considered for this role.
Executive Assistant to Executive Management Team employer: Xebun.com
Contact Detail:
Xebun.com Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant to Executive Management Team
✨Tip Number 1
Familiarise yourself with the strategic issues and current policies affecting University College Birmingham. This knowledge will not only help you in interviews but also demonstrate your genuine interest in the role and the institution.
✨Tip Number 2
Network with current or former Executive Assistants within educational institutions. They can provide valuable insights into the role and may even refer you, which can significantly boost your chances of landing the job.
✨Tip Number 3
Showcase your IT skills, particularly in Office 365 and MS Teams, during any informal discussions or networking events. Being able to discuss specific tools and how you've used them effectively can set you apart from other candidates.
✨Tip Number 4
Prepare for potential interview questions by practising how you would handle confidential matters and communications. Being able to articulate your approach to discretion and professionalism will be crucial in this role.
We think you need these skills to ace Executive Assistant to Executive Management Team
Some tips for your application 🫡
Understand the Role: Before applying, make sure you fully understand the responsibilities of an Executive Assistant to the Executive Management Team. Familiarise yourself with the key skills required, such as diary management, communication, and IT proficiency.
Tailor Your CV: Customise your CV to highlight relevant experience and skills that align with the job description. Emphasise your administrative support experience, IT skills, and any previous roles that involved working with senior management.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the university. Mention specific examples of how your skills and experiences make you a great fit for supporting the Executive Management Team.
Proofread Your Application: Before submitting your application, carefully proofread all documents for spelling and grammatical errors. A polished application reflects your attention to detail, which is crucial for an Executive Assistant role.
How to prepare for a job interview at Xebun.com
✨Research the University
Before your interview, take some time to understand University College Birmingham's mission, values, and current initiatives. This will not only help you answer questions more effectively but also demonstrate your genuine interest in the role and the institution.
✨Showcase Your IT Skills
Since the role requires high-level IT skills, particularly in Office 365 and MS Teams, be prepared to discuss your experience with these tools. You might even want to mention specific projects where you've successfully used them to enhance productivity or communication.
✨Prepare for Confidentiality Questions
As an Executive Assistant, you'll be dealing with sensitive information. Be ready to discuss how you handle confidential matters and provide examples of situations where you've maintained discretion in your previous roles.
✨Demonstrate Strong Communication Skills
Excellent communication is key in this role. During the interview, focus on articulating your thoughts clearly and confidently. You could also prepare examples of how you've effectively engaged with various stakeholders in past positions.
