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- Tasks: Support Partners with diary management, travel arrangements, and event planning.
- Company: Join a renowned boutique advisory firm in a vibrant SW1 location.
- Benefits: Enjoy a dynamic office with a pool table, gym, and flexible working environment.
- Why this job: Be part of a supportive team where your contributions directly impact success.
- Qualifications: 5+ years in office management/PA support; professionalism and discretion are key.
- Other info: Long-term growth opportunities in a fast-paced, tech-savvy environment.
The predicted salary is between 36000 - 60000 £ per year.
This established and well-renowned boutique Board advisory firm is looking for an experienced Office Manager/EA. This is a brand-new role due to growth and it will focus on supporting the Partners and improving the overall performance of the business. You will be based in beautiful offices near St James’ Park and the role is 5 days in the office with core hours being 8.30am – 6pm. It is a multifaceted and incredibly important role that offers scope to grow and develop, and they would very much like to hire someone who would like to stay for the long term.
The key responsibilities include:
- Meeting / diary management, arranging meetings and scheduling
- Travel, hotels and dining
- CRM System update/management and managing the relationship with key supplier contacts
- Supplier management of information sources such as Numerable, SourceWhale, LinkedIn, FT
- SharePoint (updating, re-organising, monitoring, document management)
- Managing internal and external events – sourcing venues, managing relationships, invitations, follow ups
- Maintaining relationship with landlord and keeping the office in a nice state
- Hard copy file and document management, typing and preparing documents
- Meeting room management
- Fixtures and fittings, and sundries, stationary supplies
- Club management (67 Pall Mall, The Ivy Club, etc)
- HR admin (e.g. employee records, contracts, references, performance reviews, holiday records, employee onboarding)
- Health & Safety, First Aid, Fire Officer
- Being key point of contact with IT provider
- Finance admin (e.g. invoicing, banking, being first point of contact with Accountant)
- Private PA tasks (private home property management, MOTs, social event management etc)
- Expenses
It is a dynamic, incredibly supportive and enjoyable place to work. Their offices have a pool table, gym and showers and an open plan kitchen. The small team are high achievers and so it will require someone bright, efficient, quick and tech savvy. They are looking for someone who enjoys taking ownership of a role, who will be proactive with a high level of attention to detail. They are looking for someone with longevity on their CV, who wants to build trust with their executives and help the company to succeed. It is essential that the person has at least 5 years’ experience in office management and PA support. As this person will have some interaction with their clients, who are mostly FTSE 100 Chairs, they need someone professional and discreet with some authority.
EA & Office Manager at boutique advisory firm in SW1 – 5 days in the office employer: Lavender Jones Recruitment
Contact Detail:
Lavender Jones Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land EA & Office Manager at boutique advisory firm in SW1 – 5 days in the office
✨Tip Number 1
Familiarise yourself with the specific tools and software mentioned in the job description, such as CRM systems and document management platforms. Being tech-savvy is crucial for this role, so showcasing your proficiency in these areas during your interactions can set you apart.
✨Tip Number 2
Research the company culture and values of the boutique advisory firm. Understanding their approach to client relationships and team dynamics will help you align your responses and demonstrate that you're a good fit for their environment.
✨Tip Number 3
Prepare to discuss your previous experiences in office management and PA support, particularly focusing on how you've improved efficiency or supported senior executives. Be ready to provide specific examples that highlight your proactive nature and attention to detail.
✨Tip Number 4
Network with professionals in similar roles or industries, especially those who have experience working with high-profile clients like FTSE 100 Chairs. This can provide valuable insights and potentially lead to referrals, increasing your chances of landing the job.
We think you need these skills to ace EA & Office Manager at boutique advisory firm in SW1 – 5 days in the office
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in office management and PA support. Emphasise your ability to manage diaries, arrange meetings, and handle supplier relationships, as these are key responsibilities for the role.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the position and the company. Mention specific examples of how your skills align with the job requirements, such as your experience with CRM systems or managing events.
Highlight Longevity and Proactivity: In your application, emphasise your commitment to long-term roles and your proactive approach to work. Provide examples of how you've taken ownership of previous positions and contributed to the success of your team.
Showcase Professionalism and Discretion: Since the role involves interaction with high-profile clients, it's important to convey your professionalism and discretion. Include any relevant experiences where you maintained confidentiality or managed sensitive information.
How to prepare for a job interview at Lavender Jones Recruitment
✨Showcase Your Organisational Skills
As an EA & Office Manager, your ability to manage multiple tasks is crucial. Prepare examples of how you've successfully organised meetings, managed diaries, or handled supplier relationships in the past. This will demonstrate your capability to handle the multifaceted nature of the role.
✨Emphasise Your Proactivity
The firm is looking for someone who takes ownership of their role. Be ready to discuss instances where you took initiative to improve processes or solve problems without being asked. This will highlight your proactive approach and commitment to enhancing the overall performance of the business.
✨Demonstrate Discretion and Professionalism
Given the high-profile nature of the clients you'll interact with, it's essential to convey your professionalism and discretion. Share experiences where you maintained confidentiality or handled sensitive information, showcasing your ability to represent the firm appropriately.
✨Familiarise Yourself with Relevant Tools
The role requires tech-savviness, especially with CRM systems and document management. Research the specific tools mentioned in the job description, such as Numerable and SourceWhale, and be prepared to discuss your experience with similar technologies. This will show that you're ready to hit the ground running.
