Technical Coordinator - UKIFS
Technical Coordinator - UKIFS

Technical Coordinator - UKIFS

Full-Time 36000 - 60000 £ / year (est.) No home office possible
S

At a Glance

  • Tasks: Join our Technical Coordination Team to support high-level projects and manage document processes.
  • Company: UKIFS is dedicated to innovation in technical support and project coordination.
  • Benefits: Enjoy flexible working options, professional development, and a diverse, inclusive culture.
  • Why this job: Be part of impactful projects while developing your skills in a dynamic environment.
  • Qualifications: Ideal candidates have STEM qualifications or equivalent experience and SharePoint expertise.
  • Other info: We encourage applications from under-represented groups and offer support for accessibility.

The predicted salary is between 36000 - 60000 £ per year.

The Technical Coordination Team is part of the STEP Programme providing technical support and coordination services to UKIFS work packages and projects. The role holder will be a self-driven autonomous individual, able to thrive in a highly technical environment. The role holder will be expected to model the UKIFS values and work on several complex, high-level projects within UKIFS. The role holder will act as an advisor to project managers, lead engineers and project team members specifically specialising in UKIFS document management processes and project SharePoint deployment. In addition, the role holder will be responsible for supporting and facilitating project activities liaising directly with the senior technical coordinators and project managers to ensure delivery milestones.

Accountabilities

  • Document Management and Control
    • Act as the SharePoint power user responsible for site creation, architecture design, and permission management.
    • Provide first-line support for internal and external parties on STEP document management processes, including training and user support.
    • Support programme and projects with day-to-day document management, including uploading to SharePoint and TDMS, formatting, attribute mapping, workflow tracking, and distribution.
    • Provide Technical Coordinator support for ad hoc tasks to ensure business, programme, and project delivery.
  • Workshop and Meeting Support
    • Support the chair in technical workshops and meetings, including capturing and distributing minutes.
    • Note actions and ensure follow-up.
    • Arrange meeting rooms and ensure meetings take place on time with all necessary preparations and materials.
    • Perform Technical Secretary duties, including organizing technical meetings, taking minutes, and following up on actions.
    • Act as requisitioner within the Unit 4 business system.
  • Project Management Support
    • Act as the point of contact for project-related queries.
    • Collate, process, and publish project KPIs and milestone tracking.
    • Chair project-related meetings in lieu of the Project Manager.
    • Support the project change management process and procedures.
    • Assist projects as a Technical Writer in the continual development of the Technical Writing Process and its deployment across UKIFS.
  • Technical Writing
    • Assist with planning, developing, writing, and editing operational procedures, specifications, work instructions, user guides, and other technical documents.
    • Ensure technical documentation complies with UKIFS technical documentation processes.

Qualifications

Essential:

  • Industry related qualifications or equivalent experience (HNC/Degree - ideally in STEM subject)
  • Demonstrable experience supporting projects working in a complex technical environment
  • Expert in SharePoint deployment, build and configuration.
  • IT literate, fluent in Microsoft Office, including Excel and Access
  • Excellent technical report writing skills
  • Excellent people skills
  • Excellent planning and organisational skills

Beneficial:

  • Awareness of Quality Management or systems

We welcome applications from under-represented groups, particularly women in STEM and individuals from British black and ethnic minority backgrounds, and people with disabilities. Our Executive Team, supported by our 'Equality, Diversity and Inclusion' (EDI) Partner and Inclusion Ambassadors, actively promotes EDI and takes steps to increase diversity within our organisation. We reinforce best practices in recruitment and selection and evaluate approaches to remove barriers to success. UKIFS is committed to being accessible. Please email [emailprotected] if you have any questions or require help or adjustments to compete on a fair basis, for example, changes to the way we interview or share information.

This role requires employees to complete an online Baseline Personnel Security Standard (BPSS), including the Disclosure & Barring Service (DBS) checks for criminal convictions. Whilst not required at this time, there is a possibility of an SC Clearance being required in the future. If a candidate already holds an SC clearance, that clearance can be transferred to UKIFS. For applicants applying from outside the United Kingdom or those who have spent time outside the UK in the last five years, please visit the following link for information on criminal records checks: https://www.gov.uk/government/publications/criminal-records-checks-for-overseas-applicants If your country of residence or previous residence is not listed on the website or if the UK Government does not have information on obtaining a criminal records check from that state, we regret to inform you that we cannot process your application. Please note that vacancies are generally advertised for 4 weeks but may close earlier if we receive a large number of applications. We may consider your application for future positions or similar positions within the organisation. We have a number of exceptional opportunities available at the moment, to view them all please visit our website: Careers - STEP

Technical Coordinator - UKIFS employer: Step

At UKIFS, we pride ourselves on being an exceptional employer that fosters a collaborative and inclusive work culture, particularly within our Technical Coordination Team. Our commitment to employee growth is evident through ongoing training opportunities and support for professional development, ensuring that you thrive in a dynamic technical environment. Located in a vibrant area, we offer unique advantages such as flexible working arrangements and a strong focus on diversity, making UKIFS a rewarding place to build your career.
S

Contact Detail:

Step Recruiting Team

StudySmarter Expert Advice 🤫

We think this is how you could land Technical Coordinator - UKIFS

✨Tip Number 1

Familiarise yourself with SharePoint, as it's a key part of the role. Consider taking an online course or tutorial to enhance your skills and demonstrate your expertise during interviews.

✨Tip Number 2

Network with professionals in the technical coordination field. Attend industry events or join relevant online forums to connect with others who can provide insights or even referrals for the position.

✨Tip Number 3

Brush up on your project management skills. Understanding project management methodologies will help you speak confidently about how you can support project managers and teams effectively.

✨Tip Number 4

Prepare to discuss your experience in document management processes. Be ready to share specific examples of how you've successfully managed documents in previous roles, especially using tools like SharePoint.

We think you need these skills to ace Technical Coordinator - UKIFS

SharePoint Deployment and Configuration
Document Management Processes
Technical Writing Skills
Project Management Support
Meeting Coordination and Minute Taking
Training and User Support
Data Analysis and KPI Tracking
Excellent Communication Skills
Organisational Skills
IT Literacy, including Microsoft Office Suite
Problem-Solving Skills
Attention to Detail
Ability to Work Autonomously
Collaboration and Teamwork

Some tips for your application 🫡

Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the Technical Coordinator role. Emphasise your expertise in SharePoint deployment, document management, and technical writing.

Craft a Compelling Cover Letter: Write a cover letter that showcases your understanding of the UKIFS values and how you can contribute to the team. Mention specific projects or experiences that demonstrate your ability to thrive in a complex technical environment.

Highlight Technical Skills: In your application, clearly outline your technical skills, especially your proficiency in Microsoft Office and any experience with project management tools. This will show your capability to support project activities effectively.

Showcase Communication Abilities: Since the role involves supporting workshops and meetings, highlight your communication skills. Provide examples of how you've successfully captured meeting minutes or facilitated discussions in previous roles.

How to prepare for a job interview at Step

✨Show Your Technical Expertise

Make sure to highlight your experience with SharePoint deployment and document management processes. Be prepared to discuss specific projects where you've successfully implemented these skills, as this role requires a strong technical background.

✨Demonstrate Organisational Skills

Since the role involves supporting project activities and managing documentation, showcase your planning and organisational abilities. Provide examples of how you've effectively managed multiple tasks or projects simultaneously in a technical environment.

✨Prepare for Technical Writing Questions

As the position involves technical writing, be ready to discuss your experience in developing and editing operational procedures and user guides. Bring samples of your work if possible, and be prepared to explain your writing process.

✨Emphasise Communication Skills

This role requires excellent people skills, so be sure to convey your ability to communicate effectively with various stakeholders. Prepare examples of how you've facilitated meetings or workshops, and how you ensure follow-up on actions taken.

Technical Coordinator - UKIFS
Step
S
Similar positions in other companies
UK’s top job board for Gen Z
discover-jobs-cta
Discover now
>