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- Tasks: Support patent fee earners with filing and documentation in a dynamic legal environment.
- Company: Join a reputable firm known for its commitment to quality and efficiency in legal services.
- Benefits: Enjoy a competitive salary and hybrid working options – 2 days in the office, 3 days remote.
- Why this job: Gain valuable experience in IP law while working in a supportive and innovative culture.
- Qualifications: Previous admin experience in a legal setting; strong communication and IT skills required.
- Other info: CIPA qualification and IP experience are a plus but not essential.
The predicted salary is between 28800 - 43200 £ per year.
12 month contract for an experienced IP Administrator. In this position you will be responsible for providing filing and post-filing assistance in accordance with official rules and regulations, and using the firm’s case management system in order to support the patent fee earners in providing a timely and efficient service.
Key Responsibilities:
- Generating and forwarding documentation to internal and external clients
- Filing of correspondence electronically in the document management system
- Monitoring due date/reminder lists and following up as required
- Liaising with external parties to resolve queries or obtain instructions
- Recording service charges as applicable
- Accessing external information sources to check and retrieve relevant information
- Working in compliance with the firm’s quality management systems and policies
- Case Administration - recording events, processing documentation, sending out appropriate reminders and ensuring case record information is up to date and accurate
- Filing - preparing and officially filing Intellectual Property Rights (IPR) applications, instructing foreign attorneys and arranging for associated fees to be paid
- Post Filing - obtaining and submitting all documentation required to progress a filed application
Knowledge and experience required:
- Previous administrative experience in a legal environment
- Strong written and verbal communication skills
- Good IT skills – including MS Office and Outlook
- Experience of a document management system (preferred but not essential)
- IP experience (preferred but not essential)
- CIPA Administrator qualification (preferred but not essential)
In return the firm are offering a competitive salary, hybrid working 2 days in 3 days working from home.
Legal Administrator employer: Law Support
Contact Detail:
Law Support Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Legal Administrator
✨Tip Number 1
Familiarise yourself with the specific legal terminology and processes related to Intellectual Property Rights (IPR). This knowledge will not only help you in interviews but also demonstrate your genuine interest in the role.
✨Tip Number 2
Network with professionals already working in the legal field, especially those involved in IP administration. Attend relevant events or join online forums to gain insights and potentially get referrals.
✨Tip Number 3
Showcase your organisational skills by preparing examples of how you've managed multiple tasks or projects in previous roles. This is crucial for a position that requires monitoring due dates and managing documentation.
✨Tip Number 4
Research the firm’s case management system and document management practices. Being able to discuss these during your interview will highlight your proactive approach and readiness to contribute from day one.
We think you need these skills to ace Legal Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant administrative experience in a legal environment. Emphasise any specific skills related to Intellectual Property Rights (IPR) and your familiarity with document management systems.
Craft a Strong Cover Letter: Write a cover letter that clearly outlines your motivation for applying for the Legal Administrator position. Mention your strong written and verbal communication skills, and how they will benefit the firm.
Highlight Relevant Experience: In your application, detail any previous roles where you provided filing and post-filing assistance. Include examples of how you monitored due dates and liaised with external parties to resolve queries.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for a Legal Administrator role.
How to prepare for a job interview at Law Support
✨Showcase Your Administrative Skills
Make sure to highlight your previous administrative experience in a legal environment. Be prepared to discuss specific examples of how you've successfully managed documentation and filing processes, as this will demonstrate your capability to handle the responsibilities of the role.
✨Communicate Clearly
Strong written and verbal communication skills are essential for this position. Practice articulating your thoughts clearly and concisely, and be ready to provide examples of how you've effectively communicated with clients or colleagues in past roles.
✨Familiarise Yourself with Case Management Systems
While experience with a document management system is preferred, it's important to show your willingness to learn. Research common case management systems used in the legal field and be prepared to discuss how you would adapt to new software quickly.
✨Demonstrate Attention to Detail
In a role that involves filing and monitoring due dates, attention to detail is crucial. Prepare to discuss how you ensure accuracy in your work and any strategies you use to stay organised and on top of deadlines.
