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- Tasks: Support senior leaders with scheduling, communications, and administrative tasks.
- Company: Join Sponge, a dynamic e-learning provider focused on innovation.
- Benefits: Enjoy flexible hours, remote options, 25 days holiday, and a healthcare cash plan.
- Why this job: Be part of a supportive culture that values your contributions and offers growth opportunities.
- Qualifications: Experience in admin roles, strong organisational skills, and proficiency in Microsoft Office required.
- Other info: This is a 1-year fixed-term contract covering maternity leave.
The predicted salary is between 24000 - 36000 £ per year.
Sponge is hiring for a 1-year fixed-term contract to cover maternity. This role is 25 hours per week, ideally spread across 5 days, attending the office on 2-3 of these days per week. You will provide dual support across the organisation, delivering both high-quality executive assistance to senior leaders and effective administrative support where required. It ensures operational efficiency and a positive employee experience by enabling senior leadership to focus on strategic priorities while ensuring administrative processes run smoothly.
The role is pivotal in coordinating executive schedules, communications, and office operations, while also supporting with onboarding. It requires discretion, excellent organisational skills, and a proactive mindset.
Job Requirements- Proven experience in administrative or EA/PA roles.
- Excellent organisation, communication, and time management skills.
- Strong attention to detail and discretion when handling sensitive or confidential information.
- Proficient in Microsoft Office and familiar with HR systems or databases.
- Able to manage multiple priorities and adapt to changing demands.
- Provide executive support including diary, travel, inbox, and meeting coordination for senior leaders (CEO, HRD and FD).
- Prepare and maintain reports, board materials, internal communications, and events.
- Support compliance activities across office functions, including data protection and health and safety.
- A competitive salary - Our priority is to find the right person.
- Flexible working hours.
- Remote and Hybrid working options available.
- Pension scheme.
- Income protection and life assurance.
- 25 days holiday (excluding bank holidays).
- Your birthday off.
- Healthcare cash plan.
If this sounds like the role for you, don’t hesitate and apply today!
Executive Support Assistant employer: Sponge
Contact Detail:
Sponge Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Support Assistant
✨Tip Number 1
Familiarise yourself with the specific tools and software mentioned in the job description, particularly Microsoft Office and any HR systems. Being able to demonstrate your proficiency in these areas during the interview can set you apart from other candidates.
✨Tip Number 2
Showcase your organisational skills by preparing examples of how you've successfully managed multiple priorities in previous roles. Be ready to discuss specific situations where your proactive mindset made a difference in achieving operational efficiency.
✨Tip Number 3
Research Sponge and understand their company culture and values. Tailoring your conversation to reflect how your personal values align with theirs can help you connect better with the interviewers and demonstrate your genuine interest in the role.
✨Tip Number 4
Prepare thoughtful questions about the role and the team dynamics. Asking insightful questions not only shows your enthusiasm for the position but also helps you gauge if the company is the right fit for you.
We think you need these skills to ace Executive Support Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administrative or executive assistant roles. Emphasise your organisational skills, attention to detail, and any experience with Microsoft Office and HR systems.
Craft a Compelling Cover Letter: Write a cover letter that showcases your proactive mindset and ability to manage multiple priorities. Mention specific examples of how you've supported senior leaders in the past and how you can contribute to Sponge's operational efficiency.
Highlight Relevant Skills: In your application, clearly outline your communication and time management skills. Provide examples of how you've handled sensitive information with discretion and maintained confidentiality in previous roles.
Follow Application Instructions: Ensure you follow all application instructions provided by Sponge. This includes submitting your application through our website and including all required documents. Double-check for any specific requirements they may have.
How to prepare for a job interview at Sponge
✨Showcase Your Organisational Skills
As an Executive Support Assistant, your ability to organise and prioritise tasks is crucial. Be prepared to discuss specific examples from your past experiences where you successfully managed multiple priorities or coordinated complex schedules.
✨Demonstrate Discretion and Professionalism
This role requires handling sensitive information with care. During the interview, highlight instances where you maintained confidentiality and exercised discretion in your previous roles, as this will reassure them of your reliability.
✨Familiarise Yourself with Microsoft Office
Proficiency in Microsoft Office is essential for this position. Brush up on your skills, especially in Excel and PowerPoint, and be ready to discuss how you've used these tools effectively in your previous jobs.
✨Prepare Questions About the Role
Show your interest in the position by preparing thoughtful questions about the team dynamics, the senior leaders you'll support, and the company's culture. This not only demonstrates your enthusiasm but also helps you assess if the role is a good fit for you.
