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- Tasks: Support the Talent & Creative Casting team with essential administrative tasks and document management.
- Company: Join RWS Global, a leader in live entertainment and immersive experiences worldwide.
- Benefits: Enjoy competitive salary, 25 days holiday, parental leave, and wellbeing programs.
- Why this job: Be part of a dynamic team creating unforgettable moments for major brands and events.
- Qualifications: Looking for detail-oriented individuals with strong organisational skills and proficiency in Airtable.
- Other info: Work in a diverse environment that values every employee's unique background.
The predicted salary is between 28800 - 48000 £ per year.
The Specialist, Documentation provides essential administrative support to the Talent & Creative Casting department. The role requires a highly organized, detail-oriented individual capable of managing various administrative tasks and coordinating effectively with internal and external stakeholders. Due to the nature of our business, some work outside normal hours/days may be required.
Key Tasks & Responsibilities:
- Sending Documents: Check project in Wrike, contact CD for missing info, send via TCR or Docusign, update Wrike, upload originals to Box
- Date Changes: Create addendums, download and modify HAL agreements, resend documents
- Track all outstanding documents: Send reminders, update status in Wrike
- Download signed docs: Confirm accuracy, resend if needed, organize in Box, update Wrike
- Document Retrieval & Tracking: Search Wrike, identify and send documents, track project needs daily
- Audition Tour: Planning, strategizing locations, maintaining calendars
- Creating booking and staffing details documents
- Booking studios, confirming details, processing payments
- Determining staffing needs, sourcing candidates, confirming availability
- Emails: Manage daily emails including contract questions, visa inquiries, Wrike updates
- Systems Awareness & Utilization: Proficient in Airtable, familiar with all platforms used by the TCR team
Company Benefits:
- Competitive Salary
- Pension
- 25 days paid holiday
- Parental leave
- Childcare support
- Mac/Windows computers
- Mobile allowance
- Wellbeing programs
- Vision plan
Please Note: This description aims to be comprehensive but may not include all responsibilities or tasks. Other duties may be assigned as necessary.
Diversity and Inclusion Statement: We value diversity as a core part of our culture. All differences are welcome here, and every employee’s background and experiences contribute to our success.
Specialist, Documentation employer: RWS Entertainment Group
Contact Detail:
RWS Entertainment Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Specialist, Documentation
✨Tip Number 1
Familiarise yourself with the tools mentioned in the job description, such as Wrike and Airtable. Being able to demonstrate your proficiency in these platforms during an interview will show that you're ready to hit the ground running.
✨Tip Number 2
Research RWS Global and their projects to understand their culture and values. This knowledge will help you tailor your conversations and show genuine interest in the company during networking opportunities or interviews.
✨Tip Number 3
Network with current or former employees of RWS Global on platforms like LinkedIn. Engaging with them can provide insights into the company’s work environment and may even lead to a referral for the Specialist, Documentation role.
✨Tip Number 4
Prepare specific examples from your past experiences that highlight your organisational skills and attention to detail. These are crucial for the role, and being able to discuss them confidently will set you apart from other candidates.
We think you need these skills to ace Specialist, Documentation
Some tips for your application 🫡
Understand the Role: Read the job description thoroughly to understand the key tasks and responsibilities of the Specialist, Documentation position. Tailor your application to highlight relevant experience and skills that align with these requirements.
Highlight Relevant Experience: In your CV and cover letter, emphasise any previous administrative roles or experiences that demonstrate your organisational skills and attention to detail. Mention specific tools you have used, such as Airtable or document management systems.
Craft a Strong Cover Letter: Write a compelling cover letter that showcases your passion for the entertainment and sports industry. Explain why you want to work at RWS Global and how your skills can contribute to their mission of creating memorable live moments.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for the Specialist, Documentation role.
How to prepare for a job interview at RWS Entertainment Group
✨Know Your Documentation Tools
Familiarise yourself with the tools mentioned in the job description, such as Wrike and Airtable. Be prepared to discuss your experience with these platforms and how you can leverage them to streamline documentation processes.
✨Showcase Your Organisational Skills
As a Specialist in Documentation, being organised is key. Prepare examples of how you've managed multiple tasks or projects simultaneously in previous roles, highlighting your attention to detail and ability to meet deadlines.
✨Understand the Company Culture
Research RWS Global and their focus on entertainment and sports experiences. Understanding their values and mission will help you align your answers with what they are looking for in a candidate, especially regarding diversity and inclusion.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving skills, particularly in managing document tracking and communication with stakeholders. Think of specific scenarios where you successfully navigated challenges in documentation or coordination.
