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- Tasks: Manage office operations, facilities, and support team events in a dynamic environment.
- Company: Join Pulsant, a leading UK digital infrastructure provider with a friendly, supportive culture.
- Benefits: Enjoy perks like private healthcare, free snacks, and a focus on work-life balance.
- Why this job: Be part of a growing industry while creating a positive workplace for your team.
- Qualifications: Experience in office management, strong organisational skills, and a positive attitude required.
- Other info: Pulsant values diversity and offers a nurturing environment for career growth.
The predicted salary is between 36000 - 60000 £ per year.
Fully on site role, based at Pulsant’s Edinburgh Park office. Join a booming industry with huge growth potential - data centres/edge computing. Join a supportive, friendly and nurturing team and culture.
The company: Pulsant is a leading UK digital infrastructure provider, offering innovative edge infrastructure solutions through our PlatformEdge. With 14 strategically located data centres and a dedicated team of over 300 professionals (with an average tenure of 7 years), we support 1000+ clients services across the UK with cloud, connectivity, and compute services.
The role: The Office and Facilities Lead is a varied role involving office administration and the oversight of facilities management across 3 office hubs. The role reports to the Head of People Experience and has no direct reports. This role is critical in ensuring a productive, safe, efficient and pleasant work environment.
The ideal candidate is organised, detail-oriented, and proactive in addressing the needs of the team and facilities, to create a great working environment.
What you’ll do:
- Office administration: Oversee day-to-day office operations including supplies, mail, deliveries, vendor coordination, and workspace upkeep.
- Onboarding & offboarding: Coordinate with IT and People teams to manage access, workstations, and inductions for new starters and leavers.
- Travel & event coordination: Book company travel, manage related expenses, and support logistics for team days, meetings, and events.
- Facilities management: Lead maintenance plans across office hubs, manage vendor relationships, service contracts, and ensure a clean, safe workspace.
- Health & safety compliance: Ensure compliance with regulations in partnership with the Risk & Assurance Team, including fire drills and DSE assessments.
- Budget & records management: Monitor office budgets, track expenses, maintain contracts and facilities logs.
- Team & visitor support: Support local events, visitor management, reception duties, and act as a liaison for office-related matters.
- Continuous improvement: Develop and implement systems and processes to drive efficiency and improve the office experience.
What we’re looking for:
- Experience in office and/or facilities management and familiarity with health, safety, and environmental regulations.
- Strong organisational and multitasking skills.
- Excellent communication and interpersonal abilities.
- Proficiency in Microsoft suite.
- Problem-solving skills and ability to work independently.
- Positive, can do attitude.
Pulsant offers: A supportive work environment with a focus on career growth, development, work life balance and well-being. A friendly, family-like atmosphere where almost half of employees have been with Pulsant for 5+ years. Benefits include 5% pension, private healthcare, cycle to work scheme, free breakfast and snacks, Udemy license and more.
To hear more about working at Pulsant check out: pulsant.com/careers linkedin.com/company/pulsant-limited/life/ Search @lifeatpulsant on LinkedIn and Instagram.
The interview process will involve:
- A phone conversation with the internal recruiter focused on your experience, career goals and your questions about Pulsant.
- Teams interview with the people leader.
- Face to face interview with 2 members of the hiring team.
Pulsant is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all our people. If you require reasonable accommodation to participate in the job application or interview process, please reach out to us by email: careers@pulsant.com.
Office & Facilities Lead employer: Pulsant ltd
Contact Detail:
Pulsant ltd Recruiting Team
careers@pulsant.com
StudySmarter Expert Advice 🤫
We think this is how you could land Office & Facilities Lead
✨Tip Number 1
Familiarise yourself with Pulsant's company culture and values. Since they emphasise a supportive and friendly environment, showcasing your ability to fit into this culture during interviews can set you apart from other candidates.
✨Tip Number 2
Prepare specific examples of how you've successfully managed office operations or facilities in the past. Highlighting your organisational skills and proactive approach will resonate well with the hiring team.
✨Tip Number 3
Research health and safety regulations relevant to office environments. Being knowledgeable about compliance can demonstrate your commitment to creating a safe workspace, which is a key aspect of the role.
✨Tip Number 4
Engage with Pulsant on social media platforms like LinkedIn and Instagram. This not only shows your interest in the company but also helps you gain insights into their work culture and recent developments.
We think you need these skills to ace Office & Facilities Lead
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in office and facilities management. Emphasise your organisational skills, problem-solving abilities, and any familiarity with health and safety regulations.
Craft a Compelling Cover Letter: Write a cover letter that showcases your proactive approach and detail-oriented nature. Mention specific examples of how you've improved office environments or managed facilities effectively in the past.
Highlight Relevant Skills: In your application, clearly outline your proficiency in Microsoft Suite and any other tools you’ve used for budget and records management. This will demonstrate your capability to handle the responsibilities of the role.
Prepare for Interviews: Research Pulsant and be ready to discuss how your experience aligns with their values and the role's requirements. Prepare questions about their team culture and growth opportunities to show your interest in the company.
How to prepare for a job interview at Pulsant ltd
✨Research the Company
Before your interview, take some time to learn about Pulsant and its role in the data centre industry. Understanding their services, culture, and recent developments will help you tailor your responses and show genuine interest.
✨Prepare for Scenario Questions
Given the varied nature of the Office & Facilities Lead role, be ready to discuss how you would handle specific scenarios related to office administration, facilities management, and health & safety compliance. Use examples from your past experience to illustrate your problem-solving skills.
✨Showcase Your Organisational Skills
Highlight your organisational and multitasking abilities during the interview. Discuss how you manage multiple tasks and priorities effectively, as this is crucial for overseeing day-to-day operations across multiple office hubs.
✨Ask Insightful Questions
Prepare thoughtful questions to ask during the interview. Inquire about the team dynamics, the company's approach to continuous improvement, or how they support employee development. This demonstrates your enthusiasm and helps you assess if Pulsant is the right fit for you.
