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- Tasks: Support a team by managing data, communications, and scheduling in a dynamic office environment.
- Company: Join a professional organisation that values teamwork and offers growth opportunities.
- Benefits: Enjoy a competitive pension scheme, private medical insurance, and free on-site parking.
- Why this job: This role is perfect for those who love multitasking and want to make a real impact.
- Qualifications: Must have at least six months' experience in an office and strong IT skills.
- Other info: Ideal for graduates looking to kickstart their administrative career in a supportive setting.
The predicted salary is between 28800 - 43200 £ per year.
Our client in Godalming is looking for a Temporary Administrator to handle a variety of back-office tasks. It is crucial to recognise that these tasks are interrelated and play a key role in ensuring the smooth operation of the organisation.
This is a part-time role, working Monday to Friday from 1pm to 5pm.
Key Responsibilities
- Manage the main reception and carry out reception duties as required by the organisation.
- Welcome and assist visitors.
- Handle general enquiries via email and telephone.
- Receive and direct deliveries/pallets to the appropriate person or store them as necessary.
- Process purchase orders via phone or email.
- Ensure purchase orders are passed on with accurate information and instructions.
- Order locally supplied goods and verify that the full order is complete.
- Maintain and update the sales tracker using MS Excel.
- Organise and file both digital and paper documents correctly.
- Pack items for dispatch and arrange courier bookings online.
- Assist with daily, monthly, and annual physical stock management.
- Support the packing, delivery arrangements, and record-keeping of demonstration devices requested by the sales team or distributors.
- Respond to emails and telephone enquiries.
- Manage price and stock availability enquiries.
- Handle delivery update requests for products ordered via UPS.
- Order stationery and packing materials online.
- Carry out ad-hoc office tasks, such as arranging lunch for meetings, tending to office plants, and managing fire and security alarm systems.
Experience and Skills Requirements
- Previous experience in an administrative role.
- Proficiency in Microsoft Office, particularly Excel.
- Strong organisational and multitasking skills.
- Excellent communication skills, both written and verbal.
- Ability to handle phone and email enquiries professionally.
- Attention to detail and accuracy in data entry and documentation.
- Ability to work independently and as part of a team.
- Experience in handling purchase orders and stock management is an advantage.
- A proactive and flexible approach to work.
If you have not been contacted within 5 working days, then unfortunately on this occasion your CV has not been shortlisted.
Would you like to discuss this job further? Speak to our recruitment advisors: 01483 414719
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Contact Detail:
2i Recruit Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrator
✨Tip Number 1
Network with professionals in the administrative field. Attend local events or join online forums where you can connect with current administrators. This can give you insights into the role and potentially lead to referrals.
✨Tip Number 2
Familiarise yourself with common administrative tools and software, especially Microsoft Office and CRM systems. Consider taking a short online course to boost your skills, which will make you stand out during interviews.
✨Tip Number 3
Prepare for the interview by practising common administrative scenarios. Think about how you would handle multiple tasks or manage communications effectively, as these are key aspects of the role.
✨Tip Number 4
Showcase your organisational skills by creating a portfolio of your previous work. Include examples of documents you've prepared, meetings you've coordinated, or any systems you've implemented to improve efficiency.
We think you need these skills to ace Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your administrative experience and skills relevant to the role. Emphasise your ability to multitask, manage data records, and use Microsoft Office applications effectively.
Craft a Strong Cover Letter: Write a cover letter that showcases your enthusiasm for the administrative role. Mention specific experiences that demonstrate your organisational skills and ability to support a team, as well as your positive approach.
Highlight Relevant Experience: In your application, clearly outline your six months of experience in a professional office environment. Provide examples of how you managed correspondence, organised travel, or coordinated meetings.
Showcase Communication Skills: Since excellent communication is key for this role, include examples of how you've handled enquiries professionally. Mention any experience with CRM systems and your ability to foster positive relationships with stakeholders.
How to prepare for a job interview at 2i Recruit Ltd
✨Showcase Your Organisational Skills
As an Administrator, you'll need to demonstrate your ability to manage multiple tasks efficiently. Prepare examples from your past experience where you successfully organised data, managed schedules, or prioritised tasks to show how you can handle the responsibilities of the role.
✨Communicate Clearly and Confidently
Strong communication skills are essential for this position. During the interview, practice articulating your thoughts clearly and confidently. Be prepared to discuss how you've handled enquiries and maintained professional relationships in previous roles.
✨Familiarise Yourself with Relevant Software
Since the role requires proficiency in Microsoft Office and CRM systems, brush up on these tools before the interview. You might be asked about your experience with specific applications, so having examples ready will help you stand out.
✨Demonstrate a Positive Attitude
A positive and flexible approach is key in an administrative role. Show enthusiasm for the position and the company during your interview. Share instances where your positive attitude helped you overcome challenges or support your team effectively.
