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For Companies At a Glance
- Tasks: Support the VP of Commercial with diary management, correspondence, and financial tasks.
- Company: Join the Dorchester Collection, known for exceptional service and a commitment to excellence.
- Benefits: Enjoy complimentary hotel stays, discounts, and world-class development opportunities.
- Why this job: Be part of a dynamic team that values passion, creativity, and collaboration.
- Qualifications: Previous PA or EA experience preferred; strong communication and computer skills required.
- Other info: Diversity and inclusion are core values; support available throughout the recruitment process.
The predicted salary is between 36000 - 60000 £ per year.
Executive Assistant to Vice President, Commercial
Hotel
Dorchester Collection
Division & Department
Corporate Office – Executive Office, Transformation and Development
Job Title
Executive Assistant to Vice President, Commercial
Contract Type
Permanent
Status
Full time
Position Overview
We care about your career and are known for having the absolute best people in the industry. When you join us as the Executive Assistant to the Vice President, Commercial, you start a unique opportunity to become celebrated as the very best in your field. You’ll learn not only from your fellow Legends, but also through our award-winning learning academy, so that you can achieve the highest standards of craft, service, and leadership and become a legend in your own story.
What you’ll get
As the Executive Assistant for our VP of Commercial at Dorchester Collection, here are just some of the great benefits you will receive:
- Complimentary stays with breakfast included in all 9 Dorchester Collection hotels
- 50% off at bars and restaurants within all of our Dorchester Collection hotels
- £750 Refer a friend bonus scheme
- World class development opportunities through Dorchester Collection Academy
- Social events throughout the year
- Work day Lunches in the form of a prepaid contactless card
- Season ticket loan and cycle to work scheme
- Exclusive Access to a discount platform featuring 1000s of retailers
What you’ll do
You’ll love what you do and take pride in supporting the Commercial division at Dorchester Collection.
You will be responsible for providing efficient and effective administrative support to the Vice President, Commercial, working in a fast-paced environment. In the role, you will:
- Provide proactive diary management for the VP, Commercial’s daily schedule including internal and external appointments both in person and virtually, as well as manage database of contacts for VP, Commercial
- Liaise with external guests/clients/suppliers and with internal departments on all levels on behalf of the VP, Commercial
- Responsible for all correspondence and all phone calls on behalf of VP of Commercial
- Liaise with the Executive assistant to Company President regarding business travel plans for VP, Commercial
- Manage finances for the VP, Commercial including expense claims, raising purchase orders and reviewing all invoices
- Prepare for and attend key meetings and action points with and on behalf of VP, Commercial
- Handle room and restaurant reservations and special rate requests and charity vouchers on behalf of the VP, Commercial.
- Coordinate and submit holiday requests and approvals for relevant team members
In your role, you will also support the wider Commercial Team by:
- Managing the Commercial S&M budget and liaise with finance on a monthly basis, while also overseeing annual budget process with department heads.
- Helping prepare and co-ordinate presentations and content for various events such as annual commercial forum, annual board presentation, and executive forum and strategic update meetings
- Coordinate, pull and analyse reports including from Big data and Nexus as required
- Compile and distribute the monthly commercial update to the hotels
- Liaise closely with the Executive assistant to the CEOs, providing cover in their absence
- Registering visitors and dispatching of items via couriers.
Our values of Passion, Personality, Respect, Working Together and Creativity guide us each and every day. As the executive assistant to the VP of Commercial, you will have the opportunity to bring these to life and continue to create our legacy.
What you’ll bring
You’ll bring your unique personality and passion to the role and the team.
You have previous experience as a PA or EA, and experience in a luxury hotel environment is preferred.
Communication is what keeps our departments running perfectly. You have great verbal and written communication skills.
English is the primary language used in our hotel. You can comfortably communicate in this language.
Good understanding of basic financial accounting principles to be able to own the budget process.
High level of computer literacy and understanding of Excel and PowerPoint.
Previous experience using CRM systems and Opera.
Job Location
United Kingdom
Location
3rd Floor, 1 Knightsbridge SW1X 7LX London
Who we are
We work with some of the most talented and unique individuals in our business, who always ensure the extraordinary guest experience of Dorchester Collection and the hotels within it. It is, after all, our people that bring our vision to life. As a member of our Dorchester Collection Family, we will support your development by nurturing your personality, creating a transparent culture of trust collaboration and appreciation. Supported by our annual personal development planning, tailored learning opportunities and our Academy programs you will be a part of creating a bespoke experience.
Diversity and Inclusion at Dorchester Collection are core beliefs of our We Care philosophy. The basis of We Care is to create an environment where all of our employees feel valued and respected, allowing positive engagement to prosper. We continually strive to build and nurture a culture where inclusivity is part of our DNA, reflected by our core values of Passion, Personality, Respect, Working Together and Creativity.
If you need us to do anything to support you during the recruitment process, such as adjustments to how you apply, alternative formats of information, or adjustments to the assessment process itself, please email so that we can discuss how we can support you through the process.
Reference
2024-5112
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Executive Assistant to Vice President, Commercial employer: Hotel Bel-Air
Contact Detail:
Hotel Bel-Air Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant to Vice President, Commercial
✨Tip Number 1
Familiarize yourself with the luxury hotel industry, especially the Dorchester Collection. Understanding their values and culture will help you align your approach during the interview process.
✨Tip Number 2
Highlight your experience in managing complex schedules and communications. Be prepared to discuss specific examples of how you've successfully supported executives in fast-paced environments.
✨Tip Number 3
Brush up on your financial skills, particularly in budget management and expense reporting. Being able to demonstrate your understanding of basic financial principles will set you apart.
✨Tip Number 4
Showcase your proficiency in tools like Excel and PowerPoint, as well as any CRM systems you've used. Being tech-savvy is crucial for this role, so be ready to discuss your experience with these tools.
We think you need these skills to ace Executive Assistant to Vice President, Commercial
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as a Personal Assistant or Executive Assistant, especially in a luxury hotel environment. Emphasize your skills in diary management, communication, and financial accounting.
Craft a Compelling Cover Letter: Write a cover letter that showcases your passion for the role and the hospitality industry. Mention how your personality aligns with the company's values of Passion, Personality, Respect, Working Together, and Creativity.
Highlight Communication Skills: Since communication is key in this role, provide examples of how you've effectively communicated with various stakeholders in previous positions. This could include managing correspondence or liaising with clients.
Showcase Technical Proficiency: Mention your proficiency in tools like Excel, PowerPoint, and any CRM systems you have used. If you have experience with Opera, be sure to highlight that as well, as it is relevant to the role.
How to prepare for a job interview at Hotel Bel-Air
✨Showcase Your Organizational Skills
As an Executive Assistant, your ability to manage schedules and prioritize tasks is crucial. Be prepared to discuss specific examples of how you've successfully managed complex calendars or handled multiple priorities in a fast-paced environment.
✨Demonstrate Communication Proficiency
Effective communication is key in this role. Highlight your experience in liaising with various stakeholders, both internal and external. Prepare to share examples of how you've handled correspondence and phone calls professionally.
✨Familiarize Yourself with Financial Processes
Since the role involves managing finances and budgets, brush up on basic financial accounting principles. Be ready to discuss your experience with expense claims, purchase orders, and budget management.
✨Emphasize Your Adaptability
The dynamic nature of the role requires adaptability. Share instances where you've successfully adjusted to changing priorities or unexpected challenges, showcasing your ability to thrive in a fast-paced environment.
