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For Companies At a Glance
- Tasks: Support Chief Officers with diary management, travel arrangements, and meeting coordination.
- Company: Join the Leek Wootton Police Headquarters, a vital part of public safety.
- Benefits: Enjoy a permanent, full-time role with a competitive salary and professional growth opportunities.
- Why this job: Be at the heart of leadership, making a real impact in a dynamic environment.
- Qualifications: 5 GCSEs including English and Maths; experience as a PA is a plus.
- Other info: Ideal for organized individuals who thrive in fast-paced settings.
The predicted salary is between 29106 - 31296 £ per year.
Job Advert: Personal Assistant to Chief Officers
Location: Leek Wootton Police Headquarters
Contract: Permanent, Full-Time
Salary: £29,106 – £31,296 per annum
Directorate: Enabling Services – Business Support
About the Role
We are seeking an experienced and highly organised Personal Assistant to Chief Officers to join our team at the Leek Wootton Police Headquarters. This is a critical role, providing comprehensive secretarial and administrative support to Chief Officers and National Leads, ensuring seamless management of their daily operations and responsibilities.
As a Personal Assistant to Chief Officers, you will manage complex diaries, organise strategic meetings, and handle correspondence, enabling the Chief Officers to focus on their leadership responsibilities. Your work will involve close collaboration with internal and external stakeholders, requiring exceptional communication and organisational skills.
Key Responsibilities
- Diary Management: Coordinate and prioritise complex schedules, ensuring optimal time management and resolving scheduling conflicts.
- Travel Arrangements: Organise travel, accommodation, and conference bookings, while supporting Chief Officers with financial matters such as expense submissions and purchase orders.
- Meeting Support: Prepare agendas, distribute papers, and take accurate minutes for key strategic meetings. Monitor and manage communication streams, ensuring timely responses.
- Administrative Support: Draft correspondence, respond to enquiries, and ensure all supporting documents are prepared for meetings and events.
- Portfolio Support: Provide comprehensive briefings by researching and analysing information relevant to Chief Officers’ national portfolios.
- Event Coordination: Organise Force-level events such as commendation ceremonies and Chief Officer engagement summits.
- Visitor Liaison: Act as the main point of contact for visitors, ensuring a professional and courteous experience during visits.
- Collaborative Coverage: Provide cover for fellow PAs during absences, maintaining consistency across the Chief Officer Secretariat.
What We’re Looking For
Qualifications:
- 5 GCSEs (or equivalent) at grades A-C, including English and Maths.
- Formal typing qualification is advantageous.
Experience:
Proven experience as a Personal Assistant or in an administrative role supporting executive or senior management, including proactive diary management and minute-taking.
Skills:
- Proficiency in Microsoft Office 365 and strong word-processing abilities.
- Exceptional organisational and time management skills, with the ability to prioritise tasks effectively.
- Excellent interpersonal and communication skills, with sound judgement and high emotional intelligence.
- A team player with a proven ability to handle confidential matters with discretion and integrity.
How to Apply
To express your interest, please contact:
Email: (url removed)
Phone: (phone number removed)
#J-18808-Ljbffr
PA To Chief Officer employer: Service Care Solutions
Contact Detail:
Service Care Solutions Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land PA To Chief Officer
✨Tip Number 1
Familiarize yourself with the specific responsibilities of a Personal Assistant to Chief Officers. Understanding the nuances of diary management, travel arrangements, and meeting support will help you demonstrate your knowledge during the interview.
✨Tip Number 2
Highlight your experience in managing complex schedules and coordinating events. Be prepared to share specific examples of how you've successfully handled similar tasks in previous roles.
✨Tip Number 3
Showcase your proficiency in Microsoft Office 365. Consider brushing up on any advanced features that could be beneficial for the role, as this will set you apart from other candidates.
✨Tip Number 4
Emphasize your communication skills and ability to work collaboratively. Be ready to discuss how you've effectively liaised with various stakeholders in past positions, as this is crucial for the role.
We think you need these skills to ace PA To Chief Officer
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as a Personal Assistant or in administrative roles. Emphasize your skills in diary management, communication, and proficiency in Microsoft Office 365.
Craft a Strong Cover Letter: Write a cover letter that specifically addresses the key responsibilities mentioned in the job description. Showcase your organisational skills and ability to manage complex schedules effectively.
Highlight Relevant Qualifications: Clearly list your qualifications, including GCSEs and any formal typing qualifications. Mention any additional training or certifications that may enhance your application.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any errors. Ensure that your documents are professionally formatted and free of typos to make a great first impression.
How to prepare for a job interview at Service Care Solutions
✨Showcase Your Organisational Skills
As a Personal Assistant, your ability to manage complex diaries and schedules is crucial. Be prepared to discuss specific examples of how you've successfully handled scheduling conflicts or organized strategic meetings in the past.
✨Demonstrate Communication Proficiency
Exceptional communication skills are key for this role. During the interview, highlight your experience in drafting correspondence and managing communication streams. Consider sharing a situation where your communication skills made a significant impact.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities, especially regarding diary management and travel arrangements. Think of scenarios where you had to prioritize tasks or handle unexpected changes, and be ready to explain your thought process.
✨Research the Organisation
Familiarize yourself with the Leek Wootton Police Headquarters and its operations. Understanding their mission and values will help you align your answers with what they are looking for in a candidate, showing your genuine interest in the role.
