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For Companies At a Glance
- Tasks: Support leaders by managing calendars, organizing meetings, and handling operational tasks.
- Company: Join Google DeepMind, a diverse team creating extraordinary impact through innovative technology.
- Benefits: Enjoy a collaborative culture, opportunities for growth, and the chance to work with global teams.
- Why this job: Be part of a fast-paced environment where your contributions directly support leaders and drive success.
- Qualifications: Looking for energetic, organized individuals with a can-do attitude and strong problem-solving skills.
- Other info: Experience with Google Suite is a plus, but not required.
The predicted salary is between 36000 - 60000 £ per year.
At Google DeepMind, we value diversity of experience, knowledge, backgrounds and perspectives and harness these qualities to create extraordinary impact. We are committed to equal employment opportunity regardless of sex, race, religion or belief, ethnic or national origin, disability, age, citizenship, marital, domestic or civil partnership status, sexual orientation, gender identity, pregnancy, or related condition (including breastfeeding) or any other basis as protected by applicable law. If you have a disability or additional need that requires accommodation, please do not hesitate to let us know.
Snapshot
We are seeking an Administrative Business Partner to support up to three leaders, who can strategically manage the day-to-day operational needs and support on projects & initiatives to help drive team & company priorities. This role would suit someone who thrives in a fast-paced, changeable environment and enjoys working as part of a team.
About Us
Artificial Intelligence could be one of humanity’s most useful inventions. At Google DeepMind, we’re a team of scientists, engineers, machine learning experts and more, working together to advance the state of the art in artificial intelligence. We use our technologies for widespread public benefit and scientific discovery, and collaborate with others on critical challenges, ensuring safety and ethics are the highest priority.
The Role
Key responsibilities:
- Strategically and proactively manage a very complex and ever-changing calendar of meetings, conference calls, interviews appointments, across numerous time zones and different office locations.
- Supporting with operational tasks and processes; suggesting ideas for continuous improvement to increase efficiencies
- Collate and track actions and deliverables
- Meeting support – circulating agendas, capturing notes and ensuring actions are followed up on and are completed. Ensure meeting roles, agendas and briefing documentation are in place for each meeting.
- Develop a strong working relationship with each leader: thinking ahead, handling priorities, anticipating needs and future challenges, proposing solutions to enable effective decision-making.
- Understanding of the key stakeholders; build and maintain effective working relationships across the whole organisation.
- Draft and send out team communications.
- Organise and execute internal and external events for business and team events e.g. off-sites, lunches, talks, seminars, visitors.
- Arrange domestic and international travel for meetings, international office visits and speaking engagements e.g. hotel reservations, flight check-in, visas, detailed travel itineraries and overseas transport.
- Financial administration e.g. compile expense claims, approve purchase order requests, contract creation, reimbursements, etc.
- Act as a point of contact, dealing with incoming requests, requiring heavy email correspondence.
About You
- You are a resilient Assistant, with experience working in a fast-paced environment. You are energetic, enthusiastic and have a keen interest to continue to develop your career in supporting and enabling others. Colleagues describe you as positive, warm, kind, trustworthy and efficient; with a can-do attitude, willingness to learn and a strong desire to grow.
- Passionate about supporting and enabling others, motivated by Leader support.
- Proactive, you are a self-starter and a naturally strong problem-solver; you can anticipate what needs to be done without guidance.
- Highly organised, you manage priorities well; juggling and handling multiple deadlines and tasks efficiently, whilst being able to manage expectations in a thoughtful way.
- Can adapt quickly to changing demands and embrace ambiguity
- Able to demonstrate administrative excellence, you have an acute and exceptional attention to detail.
- Solid communicator and active listener; you exhibit a high EQ.
- Able to build relationships across teams and foster trust.
- Collaborative and thrives in a team environment.
- Proactively seek out time-saving solutions and tools.
- Open to new ways of working, curious and dedicated to continuous improvement for yourself and the team.
- Experience with Google Suite is preferable but not crucial.
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Administrative Business Partner employer: Google DeepMind
Contact Detail:
Google DeepMind Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Business Partner
✨Tip Number 1
Familiarize yourself with Google Suite tools, as they are commonly used in this role. Even if you don't have extensive experience, showing a willingness to learn and adapt can set you apart.
✨Tip Number 2
Highlight your ability to manage complex calendars and coordinate across different time zones. Share specific examples of how you've successfully handled scheduling challenges in the past.
✨Tip Number 3
Demonstrate your proactive problem-solving skills by discussing situations where you anticipated needs or challenges before they arose. This will show that you can think ahead and support leaders effectively.
✨Tip Number 4
Emphasize your communication skills and ability to build relationships. Provide examples of how you've fostered trust and collaboration within teams, as this is crucial for the Administrative Business Partner role.
We think you need these skills to ace Administrative Business Partner
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience that aligns with the responsibilities of the Administrative Business Partner role. Emphasize your organizational skills, ability to manage complex calendars, and any experience in supporting leaders or teams.
Craft a Compelling Cover Letter: In your cover letter, express your enthusiasm for the role and how your background makes you a great fit. Mention specific examples of how you've successfully managed multiple tasks in a fast-paced environment and your proactive approach to problem-solving.
Showcase Your Communication Skills: Since the role involves heavy email correspondence and team communications, highlight your communication skills in your application. Provide examples of how you've effectively communicated with diverse teams or stakeholders in previous roles.
Demonstrate Cultural Fit: Google DeepMind values diversity and collaboration. In your application, reflect on your experiences working in diverse teams and how you foster trust and collaboration among colleagues. This will show that you align with their company culture.
How to prepare for a job interview at Google DeepMind
✨Show Your Proactive Nature
During the interview, highlight your ability to anticipate needs and solve problems without guidance. Share specific examples of how you've successfully managed complex tasks or projects in a fast-paced environment.
✨Demonstrate Strong Organizational Skills
Be prepared to discuss how you prioritize tasks and manage multiple deadlines. You might want to provide examples of how you've organized meetings or events, ensuring all details were handled efficiently.
✨Emphasize Your Communication Skills
Since this role involves heavy email correspondence and team communications, showcase your solid communication abilities. Discuss how you build relationships across teams and foster trust among colleagues.
✨Express Your Enthusiasm for Continuous Improvement
Convey your passion for supporting others and your dedication to personal and team growth. Share any experiences where you suggested improvements or implemented new tools that enhanced efficiency.
