Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Support the General Counsel with trademark administration and daily PA tasks.
- Company: Join the world's leading premium drinks company with over 200 brands globally.
- Benefits: Enjoy flexible work options, competitive pay, health insurance, and 28 days vacation.
- Why this job: Be part of a diverse team that values innovation and celebrates life every day.
- Qualifications: Prior experience in administrative roles and strong communication skills are essential.
- Other info: Embrace an inclusive culture where your unique background is celebrated.
The predicted salary is between 36000 - 60000 £ per year.
Trademark Administrative Assistant / Personal Assistant to the General Counsel, IP
Location: London
Type: Permanent
About Us
With over 200 brands sold in nearly 180 countries, we’re the world’s leading premium drinks company. Bring your passion and use your curiosity as you explore, collaborate, and innovate to build brands consumers love. Together with passionate people from all over the world, you’ll test new ideas, learn and grow, and unlock a brighter, more exciting future.
Join us to create a career worth celebrating.
This role will be a combination of trademark administration as well as day-to-day PA support for the General Counsel, Intellectual Property (IP) and periodic PA support for other members of the Global IP team.
Responsibilities:
- Proactively manage the diary of the General Counsel, IP to maximise their effectiveness: Understand where heavy workload may occur and therefore allow planning time to ensure high quality prep work prior to meetings.
- Organise and arrange travel itineraries for members of the IP team, locally and overseas, ensuring the most cost effective and optimal use of time. Prepare monthly expense reports.
- Help organise team meetings and outings/celebrations.
- Open Purchase Orders, as needed.
- Work with the Legal Invoice Support Team and assist with setting up new records and IP vendors in our online billing system, Busylamp.
- Upload documents to our Contract Management portal.
- Manage and coordinate all other ad-hoc administrative tasks as appropriate.
- Assist IP team with document signing, notarization and/or legalization in connection with trademark and other IP related matters. Arrange for delivery of documents.
- Request and maintain authorizing powers of attorney for certain members of the IP team on behalf of various Diageo brand owning companies.
- Complete and submit various trade mark and design forms/documents with different Trademark Offices.
- Assist with the protection of our trademark portfolio through support of our trademark management system, Anaqua, including auditing and updating records, assisting with global renewals, corresponding with the business and external agents for required information, liaising with Anaqua Docketing and Renewal Services on upcoming deadlines, updating renewals spreadsheets, supporting change of address/change of name projects, etc.
Experience / skills required:
- Prior experience in a similar role, ideally having managed multiple senior individuals, and/or in a fast-paced, complex environment.
- Prior experience in, or interest in learning, trademark administration skills, including trademark database management, overseeing basic trademark administration, such as reviewing records, completing filings, assisting on renewals.
- Excellent interpersonal and communication skills (written and verbal).
- Impeccable integrity – the role will entail access to highly sensitive information, which will need to be treated with the utmost confidentiality.
- Good attention to detail.
- Problem solving skills, resourceful and able to use own initiative.
- Excellent team player.
- Advanced working knowledge of a variety of PC packages/applications.
- Balances multiple tasks at the same time with agility.
- Handles the challenges of changing and contending priorities and ensures that activities of self and (to the extent its possible) others are completed within agreed time constraints.
- Strong organisational and administration capability.
- Proactive and able to work effectively without supervision.
- Able to think ahead and spot potential barriers, providing solutions to overcome.
- Commitment, flexibility and enthusiasm displayed.
- Speed of response to queries; uses initiative.
Working with Us
Flexibility is key to success. From part-time and compressed hours to different locations our people work flexibly in ways to suit them. Talk to us about what flexibility means to you and we’ll work together so that you’re supported from day one.
We recognise and value performance, offering our people a highly competitive Rewards and Benefits package including:
- Contemporary work life balance policies and wellbeing activities
- On site gym or subsidised gym membership
- Contributory pension scheme
- Comprehensive health insurance for you and your family
- On site nursery or vouchers
- Annual bonus of circa 10% of your base salary (dependent on performance)
- Share options
- 28 days’ vacation per annum plus bank holidays
Our purpose is to celebrate life, every day, everywhere. And creating an inclusive culture, where everyone feels valued and that they can belong, is a crucial part of this.
We embrace diversity in the broadest possible sense. This means that you’ll be welcomed and celebrated for who you are just by being you. You’ll be part of and help build and champion an inclusive culture that celebrates people of different gender, ethnicity, ability, age, sexual orientation, social class, educational backgrounds, experiences, mindsets, and more.
Our ambition is to create the best performing, most trusted and respected consumer products companies in the world. Join us and help transform our business as we take our brands to the next level and build new ones as part of shaping the next generation of celebrations for consumers around the world.
If you require a reasonable adjustment, please ensure that you capture this information when you submit your application.
#J-18808-Ljbffr
Trademark Administrative Assistant / Personal Assistant to the General Counsel, IP employer: Redefined Ltd
Contact Detail:
Redefined Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Trademark Administrative Assistant / Personal Assistant to the General Counsel, IP
✨Tip Number 1
Familiarize yourself with trademark administration and the specific tools mentioned in the job description, like Anaqua. Understanding these systems will not only help you in the role but also show your proactive approach during the interview.
✨Tip Number 2
Highlight your organizational skills by preparing examples of how you've managed multiple tasks or supported senior individuals in previous roles. This will demonstrate your ability to handle the fast-paced environment described in the job.
✨Tip Number 3
Showcase your communication skills by being clear and concise in your interactions with us. Whether it's through emails or during the interview, effective communication is key for this role.
✨Tip Number 4
Research our company culture and values, especially around inclusivity and flexibility. Being able to discuss how you align with these values can set you apart as a candidate who fits well within our team.
We think you need these skills to ace Trademark Administrative Assistant / Personal Assistant to the General Counsel, IP
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administrative roles, particularly any experience managing senior individuals or working in fast-paced environments. Emphasize skills related to trademark administration if applicable.
Craft a Strong Cover Letter: In your cover letter, express your enthusiasm for the role and the company. Mention specific experiences that demonstrate your organizational skills, attention to detail, and ability to handle sensitive information with integrity.
Showcase Communication Skills: Since excellent interpersonal and communication skills are crucial for this position, provide examples in your application that illustrate your written and verbal communication abilities. This could include previous roles where you had to liaise with various stakeholders.
Highlight Problem-Solving Abilities: Include instances in your application where you've successfully navigated challenges or provided solutions in a previous role. This will showcase your resourcefulness and proactive nature, which are key attributes for this job.
How to prepare for a job interview at Redefined Ltd
✨Show Your Organizational Skills
As a Trademark Administrative Assistant, you'll need to demonstrate your ability to manage multiple tasks efficiently. Be prepared to discuss specific examples of how you've successfully organized schedules, managed travel itineraries, or handled administrative tasks in previous roles.
✨Highlight Your Attention to Detail
This role requires impeccable attention to detail, especially when dealing with sensitive information and trademark documentation. During the interview, share instances where your meticulous nature helped prevent errors or improved processes.
✨Demonstrate Your Communication Skills
Excellent interpersonal and communication skills are crucial for this position. Practice articulating your thoughts clearly and concisely, and be ready to provide examples of how you've effectively communicated with team members or external partners in the past.
✨Express Your Enthusiasm for Learning
The job involves trademark administration, which may require you to learn new skills. Show your eagerness to grow by discussing your interest in trademark management systems and any relevant experiences that showcase your ability to adapt and learn quickly.
