Hospitality Co-Ordinator - Oxford

We ensure you\’re rewarded for all your hard work, which is why we offer a comprehensive benefits package including, but not limited to: Contributory pension scheme Career development through our Career Pathways and MyLearning programmes Quick access to a Digital GP and wider healthcare benefits for you and your immediate family Exclusive travel discounts with TUI, Expedia, Booking.com, and more Discounts on groceries at Tesco, Sainsbury\’s, Morrisons, and others Up to 44% off cinema tickets Cash rewards on spending, redeemable across various brands Free wellness, mindfulness, and exercise classes Share discounts and offers with friends and family What you\’ll be doing: Main duties: Handle hospitality enquiries as the first point of contact Manage incoming sales and hospitality enquiry calls Support the Hospitality Team Client liaison and account management Process hospitality bookings and related finances Perform departmental administration and filing More about the role: Daily duties: Prepare weekly function sheets and update CPU clipboards daily Update event consumptions within 24 hours Maintain the daily event calendar with incoming enquiries Add new enquiries to the hospitality pipeline tracker and update regularly Record confirmed events in Planon Manage hospitality emails and respond within 24 hours Handle hospitality phone inquiries Coordinate with Dispatch and Hospitality Supervisors to meet delivery and customer requirements Sales and Marketing: Provide excellent customer service and communication Prepare quotations for Occasions and Only at Oxford brands Assist in creating pitches and designs Manage the Only at Oxford Instagram and Twitter accounts Finance: Ensure all events are recorded in Planon Monitor and update consumption data Complete Nexus labour and hospitality stock documentation Track uniforms, conduct stock takes, and handle purchasing About Us Part of Compass Group UK&I, Chartwells is a leading provider of catering and support services to the education sector. For over 25 years, we\’ve focused on helping students build strong bodies, sharp minds, and lead healthy lives. We serve millions of nutritious meals weekly across primary and secondary schools, colleges, and universities in the UK. Job Reference: com/2606/94372001/52469556/SU #Universities Compass Group UK&I is committed to fostering an inclusive environment where everyone can be themselves and has equal opportunities for career advancement. We celebrate diversity and aim to create a workplace where all team members feel valued, empowered, and able to thrive. #J-18808-Ljbffr