Supply Chain & Inventory Lead

About the Trust

Guy’s and St Thomas’ NHS Foundation Trust comprises five of the UK’s best known hospitals – Guy’s, St Thomas’, Evelina London Children’s Hospital, Royal Brompton and Harefield – as well as community services in Lambeth and Southwark, all with a long history of high quality care, clinical excellence, research and innovation. We are among the UK’s busiest, most successful foundation trusts. We provide specialist care for patients including heart and lung, cancer and renal services as well as a full range of local hospital and community services for people in Lambeth and Southwark. We have a long tradition of clinical and scientific achievement and – as part of King’s Health Partners – we are one of England’s eight academic health sciences centres, bringing together world-class clinical services, teaching and research. We have one of the National Institute for Health Research’s biomedical research centres, established with King’s College London in 2007, as well as dedicated clinical research facilities. We have around 22,700 staff, making us one of the largest NHS Trusts in the country and one of the biggest employers locally. We aim to reflect the diversity of the communities we serve and continue to develop new and existing partnerships with local people, patients, neighbouring NHS organisations, local authorities and charitable bodies and GPs.

Main duties of the job

This position will take a leading role for the delivery of a first class supply chain service. They will be responsible for the delivery of services in accordance with agreed objectives, targets, quality standards, controls and resource constraints. Responsible for leading the Supply Chain teams in delivering the service across the Trust and Community Services. The post holder will ensure that the service is continually developed and lead on the delivery of strategic operational plans. They will provide expert advice and guidance to senior managers across the organisation. Deputise for the Senior Supply Chain Manager as appropriate including the management of Major Incidents in their absence.

About us

The Supply Chain department is busy and successful, and this brings both pressures and rewards. The post requires someone with excellent and proven leadership skills, experience working in a supply chain team, developing relationships with both internal and external end users. We are looking for someone who is efficient and accurate and who enjoys working in a busy environment.

Job description

Job responsibilities

1. Service Delivery Responsible for the overall management and delivery of the supply chain function across the Trust and Community Services. To provide specialist expert guidance in the storage, rotation and levels of stock held within the Trust. Responsible for measuring the performance of the services against key performance indicators. Provision & Supply Chain service ensuring efficient and effective management of the Trust’s Internal and external supply chains by utilising new and innovative methods of inventory management systems. Responsible for the operation of the Supply Chain system ensuring that the system is developed accordingly and any issues are resolved promptly. Responsible for the management of the Smartstore cabinet replenishment service. To work in collaboration with the Trust Portfolio managers managing supplier performance Service Level Agreements and product control. Responsible for the development of appropriate supply chain evaluation methodologies and performance monitoring tools. Ensuring at all times that the methodology applied supports individual high value Trust wide contracts. To influence clinicians and senior managers to embrace change, often where the benefits of change at a parochial or corporate level are difficult to demonstrate. To develop and maintain effective communications with community care groups, all Trust departments to ensure efficient and effective management of the supply chain in order to reduce total acquisition costs of goods required in the provision of healthcare. Responsible for explaining, communicating negotiated contractual issue impact where required to senior Trust service providers. To ensure that all relevant statutory financial and procurement regulations are taken into consideration when providing expert supply chain advice. Responsible for ensuring that all staff undertake the appropriate training for their roles, including full Smartorder systems, EDC and Smartstore cabinet training. Responsible for the co-ordination of product recalls across the Trust and ensuring these are communicated and acted upon in a timely manner, and then reporting results back to the Director of Procurement and the Director of Finance. Responsible for the implementation of inventory management systems across the whole Trust. To work in collaboration with the systems team identifying areas whereinventory management will offer cost savings and reduce time clinical staff spend managing stocks in their departments. Monitor and assess Ward Audits across the Trust to ensure the Materials Management Team are managing stocks effectively and in line with wards budgets. Responsible for ensuring that the co-ordination of product recalls across the Trust is undertaken and completed. Ensure that the results are communicated and acted upon in a timely manner, and then reporting results back to the relevant Trust senior management clinical group. To undertake audio/visual presentations as required at all levels across the Trust. To undertake any reasonable duty requests, as directed by your line manager. The post holder is expected to work to set annual key performance objectives. A mid-year review of all objectives will take into account any additional or new Trust service targets. Advice can be sought where required from the HO Service.
2. Service Development and Planning Responsible for the implementation of the service level Supply Chain policies and procedures. Ensuring that all service level procedures are implemented across the Trust. To develop, implement and manage a comprehensive customer assessment evaluation tool. To embed a process in support of a full evaluation process. To develop tools to measure individual requirements. To establish a culture of auditable survey and assessment. To conduct and evaluate product assessment/trials and surveys as required on behalf of Trust clinical groups, for example infection control. Responsible for the development and implementation of sustainable and quantifiable improvements in service delivery. Ensuring at all times that the service meets with the needs of the Trust. To constantly review and update as required the development of the supply chain service, ensuring at all times that the service meets the needs across the organisation. Responsible for the long-term planning of the service across the organisation, amending, updating and realigning the service where required. Through the application of supply network management techniques improve control of the Trust’s supply chain and the provision of accurate management information. To work in partnership with other senior supply chain managers to develop and implement a long-term strategy of service standardisation and service delivery. Manage the implementation of effective systems, control processes and risk management arrangements in the Service.
3. Staff & Financial Management Responsible for the purchase of some goods within the service. Manage year-end and mid-year inventory counts in line with Trust policy along with ad-hoc inventory counts. Ensures that a cost-effective service resource plan is developed and maintained to achieve target financial savings. To lead and manage the teams across the Trust, annual appraisals, key performance indicators, recruitment and selection and departmental KPIs. Responsible for leading, coaching, motivating and developing the performance of staff within the service to ensure skill and competency levels are maintained. Provides strong individual and professional leadership through change and supports staff, colleagues and partners through a visionary, motivational and problem-solving approach, subject to financial constraints and Trust Human Resources policies and procedures. Review the service areas and vacancies in relation to skill mix and service needs, recruiting staff members as required.

Person Specification

Qualifications/ Education

Essential

• Degree
• NVQ Purchasing / A Levels

Previous Experience

Essential

• Ability to manage key stakeholders both internal and external with proven relationship experience
• Experience in managing suppliers and stock management
• Extensive experience and knowledge of managing inventory management systems and implementing systems within a fast-moving business environment
• Experience of managing the delivery of a large supply function.
• Proven NHS experience
• Experience of setting objectives, carrying out staff appraisals, identifying training needs, mentoring and coaching staff.
• Experience of performance management including Trust disciplinary policies.
• Experience of and proven skills in the initiation and management of process change in a controlled environment
• Advanced analytical skills, root cause analysis. Experience of Supply chain report preparation and recommendation methodology An experienced business planner on a large complex environment
• Experience of working in an organisation where there is a need to constant service development

Skills/Knowledge/Ability

Essential

• Evidence of ongoing professional development
• Competent with Microsoft products, Oracle e-Business and able to use initiative and knowledge of these products to suggest and implement process Improvements
• Excellent communication skills both orally and in writing with the ability to deal with difficult situations.
• Excellent interpersonal and organisational skills, including negotiation and presentational skills.
• Work independently using own initiative when required.
• Proven skills in the initiation and management of change and able to ensure that changes are seen through including ability to develop actionable recommendations and implementation plans.
• Demonstrate strong leadership skills
• Communicating the vision and rationale for change and modernisation, and engaging and facilitating others to work collaboratively to achieve real change
• Demonstrating a sense of commitment to openness, honesty, democracy inclusiveness, loyalty and high standards in undertaking the leadership role
• Ability to analyse problems and to develop practical and workable solutions.
• Evidence of leadership and influencing skills with the ability to enthuse, motivate and involve individuals and teams.
• Strong organisational skills and the ability to deal with competing demands.

Employer details

Employer name

Guy’s and St Thomas’ NHS Foundation Trust

Address

Lewisham Hospital
Lewisham
London
SE13 6LH

Any attachments will be accessible after you click to apply.

196-COF10560-S

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