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- Tasks: Support project activities and ensure smooth coordination within the Workspace team.
- Company: Join a dynamic team in Central London, focused on innovative workspace solutions.
- Benefits: Enjoy a competitive salary, flexible working options, and opportunities for professional growth.
- Why this job: Be part of exciting projects that shape modern workspaces and enhance collaboration.
- Qualifications: 3 years' experience in Facilities Project or similar role; strong IT skills required.
- Other info: Monthly travel to UK sites is required; proactive mindset and strong communication skills are essential.
The predicted salary is between 32000 - 48000 £ per year.
£40-45K * 12 month FTC * Central London. Monthly travel to UK wide sites will be required.
Provide support to the Head of Workspace and Property, ensuring smooth coordination across day-to-day project activities within the Workspace team. Assist with the planning and delivery of a variety of workspace projects. Establish and maintain a central repository of key documents and project materials within Microsoft Teams, promoting easy access and collaboration across the team. Collaborate closely with the Helpdesk team to support the development and implementation of the Workspace Helpdesk system, working alongside internal IT and gathering necessary information. Partner with BGIS to compile and maintain a comprehensive asset register for equipment outside of the Project Thursday scope. Act as support to the Head of Workspace and Property for large events.
Key Responsibilities
- Project Administration (25%): Keep Workspace projects running smoothly by staying on top of day-to-day admin tasks. From tracking updates to supporting project documentation, you’ll be the organisational backbone of the team.
- Information Management (25%): Maintain the central database for all things Workspace. You’ll ensure key documents, timelines, and updates are stored, structured, and easy to access for the whole team.
- Helpdesk Development (25%): Drive progress on the Workspace Helpdesk project. You’ll work closely with the Helpdesk team and internal IT to gather intel, shape functionality, and help bring the system to life.
- Asset Coordination (25%): Collaborate with BGIS to build a clear, accurate asset list.
What You’ll Need
- Proactive Mindset: A can-do attitude with an eagerness to get involved from day one.
- Workspace Awareness: An appreciation that Facilities and Workspace roles go beyond a standard 9–5—flexibility and responsiveness are key.
- Detail Orientation: Sharp attention to detail with the ability to deliver clear, concise information at pace.
- Strong Communicator: Confident in building relationships across teams, with a natural flair for networking beyond just the immediate Workspace team.
- Minimum of 3 years’ experience in Facilities Project or similar support role.
- Strong IT skills, with confident use of: Microsoft Excel, Word, Outlook and Teams (preferred) also knowledge of Workday (preferred).
- MS Project (advantageous but not essential).
Facilities Project Manager employer: MBM Careers
Contact Detail:
MBM Careers Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Facilities Project Manager
✨Tip Number 1
Familiarise yourself with Microsoft Teams and other relevant software like Excel and Word. Since you'll be managing documents and collaborating with the team, being proficient in these tools will help you stand out.
✨Tip Number 2
Network with professionals in the facilities management sector. Attend industry events or join online forums to connect with others who might provide insights or even referrals for the role.
✨Tip Number 3
Demonstrate your proactive mindset by sharing examples of how you've successfully managed projects or improved processes in previous roles. This will show that you're ready to hit the ground running.
✨Tip Number 4
Highlight your communication skills during any interactions. Being able to build relationships across teams is crucial, so practice articulating your thoughts clearly and confidently.
We think you need these skills to ace Facilities Project Manager
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in Facilities Project Management. Emphasise your organisational skills, attention to detail, and any specific projects you've managed that align with the job description.
Craft a Compelling Cover Letter: Write a cover letter that showcases your proactive mindset and strong communication skills. Mention specific examples of how you've successfully managed projects or collaborated with teams in the past.
Highlight IT Proficiency: Since strong IT skills are essential for this role, ensure you mention your experience with Microsoft Excel, Word, Outlook, and Teams. If you have knowledge of Workday or MS Project, be sure to include that as well.
Showcase Flexibility and Responsiveness: In your application, demonstrate your understanding of the dynamic nature of Facilities and Workspace roles. Provide examples of how you've adapted to changing circumstances or taken initiative in previous positions.
How to prepare for a job interview at MBM Careers
✨Show Your Proactive Mindset
Demonstrate your can-do attitude by sharing examples of how you've taken initiative in previous roles. Highlight situations where you went above and beyond to ensure project success, as this aligns perfectly with the proactive mindset they're looking for.
✨Emphasise Your Detail Orientation
Prepare to discuss specific instances where your attention to detail made a significant impact on a project. Whether it was through meticulous documentation or ensuring timelines were met, showcasing your ability to deliver clear and concise information will resonate well.
✨Highlight Your Communication Skills
Since strong communication is key for this role, be ready to talk about how you've built relationships across teams in the past. Share examples of successful collaborations and how your networking skills have contributed to project outcomes.
✨Familiarise Yourself with Relevant Tools
Brush up on your knowledge of Microsoft Teams, Excel, and other relevant software mentioned in the job description. Being able to discuss your experience with these tools confidently will show that you're prepared to hit the ground running.
