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- Tasks: Join our finance team as an Accounts Payable Clerk, managing invoices and supplier accounts.
- Company: We're a dynamic company in South Cambridge focused on financial stability and teamwork.
- Benefits: Enjoy a hybrid work model with 4 days in the office and 1 day from home.
- Why this job: Be a key player in ensuring financial accuracy while developing your skills in a supportive environment.
- Qualifications: GCSEs in English and Maths, AAT Level 3, and previous Accounts Payable experience required.
- Other info: Opportunity for growth and involvement in monthly management accounts and audits.
The predicted salary is between 28800 - 43200 £ per year.
Our client, based in South Cambridge, is looking for an Accounts Payable Clerk to join their team. This is a full time (37hrs per week), permanent role. The Accounts Payable Clerk would be joining the Finance Team who work 4 days in the office and 1 from home. This role will have full responsibility for the purchase ledger processes, up to and including posting of the invoices on the accounting system. This will include housekeeping of the ledger to ensure accuracy of posting and general management of supplier accounts. This role will also assist in the wider team functions of accounts receivable and cash posting. The Accounts Payable Clerk is an integral part of the finance team, underpinning the financial stability of the business through excellent supplier management.
Responsibilities will include:
- Processing of all Purchase Order and Non purchase order invoices received, checking for accuracy and adhering to strict business processes and controls
- Ensuring the relevant budget holder and value approver authorise the invoices before entry onto the system
- Ensuring accurate coding and VAT treatment of each invoice
- Preparing the relevant back-up to enable authorisation and coding to the right nominal codes for all relevant invoices
- Liaising with the wider business teams to get purchase orders processed and invoice queries sorted in a timely manner
- Maintaining a clean creditors ledger, reviewing and resolving aged items
- Checking of all supplier statements in a timely manner and actioning any invoice requests and/or queries arising from these
- Ensuring all invoices are stored on the Docuware document management system
- Monitoring of the finance inbox; dealing with all supplier emails directly and any actions required for them
- Daily posting of payments onto the accounting system
- Monthly petty cash reconciliations
- Assisting the wider team with ad-hoc duties when requested and providing holiday cover to other finance team members when requested
- Assist in monthly management accounts where required
- Assist in the annual statutory accounts audit where required
This list is not exhaustive, and the successful candidate would be expected to undertake reasonable additional duties in support of the site operations as and when required.
Candidates will need to have the following skills and experience to be suitable for this role:
- English and Maths GCSE Grade C or above (or equivalent)
- AAT Level 3 or above
- Previous Accounts Payable experience
- Experience using SAGE 200
- Strong IT skills
- Intermediate Excel
- Excellent communication skills with the ability to communicate with financial and non-financial staff at all levels
- Must be driven, inquisitive and capable of working to deadlines
- Ability to work independently and as part of a team
- Excellent accuracy and attention to detail
Accounts Payable Clerk employer: EC Resourcing
Contact Detail:
EC Resourcing Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Accounts Payable Clerk
✨Tip Number 1
Familiarise yourself with SAGE 200, as it's a key requirement for the role. Consider taking an online course or watching tutorial videos to boost your confidence and demonstrate your initiative during the interview.
✨Tip Number 2
Brush up on your Excel skills, especially intermediate functions like VLOOKUP and pivot tables. Being able to showcase these skills can set you apart from other candidates and show that you're ready to handle the financial data efficiently.
✨Tip Number 3
Prepare examples of how you've successfully managed supplier accounts or resolved invoice queries in previous roles. This will help you illustrate your problem-solving abilities and attention to detail during the interview.
✨Tip Number 4
Research the company and its financial processes. Understanding their business model and how the finance team contributes to overall success will allow you to ask insightful questions and demonstrate your genuine interest in the role.
We think you need these skills to ace Accounts Payable Clerk
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in accounts payable and any specific software knowledge, such as SAGE 200. Use keywords from the job description to demonstrate your fit for the role.
Craft a Strong Cover Letter: Write a cover letter that showcases your understanding of the responsibilities listed in the job description. Mention your previous experience with purchase ledgers and your ability to maintain accuracy in financial processes.
Highlight Relevant Skills: In your application, emphasise your strong IT skills, intermediate Excel proficiency, and excellent communication abilities. Provide examples of how you've successfully worked with both financial and non-financial staff.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. Attention to detail is crucial for this role, so make sure your application reflects that quality.
How to prepare for a job interview at EC Resourcing
✨Know Your Numbers
Brush up on your knowledge of basic accounting principles and be prepared to discuss your experience with purchase ledgers, invoice processing, and VAT treatment. Being able to confidently explain these concepts will show that you understand the core responsibilities of the role.
✨Familiarise Yourself with SAGE 200
Since experience with SAGE 200 is a requirement, make sure you are comfortable discussing how you've used this software in previous roles. If you have any specific examples of how you improved processes or resolved issues using SAGE, be ready to share them.
✨Demonstrate Your Communication Skills
As the role involves liaising with various teams, it's crucial to showcase your communication skills. Prepare examples of how you've effectively communicated with both financial and non-financial staff in the past, especially when resolving queries or processing invoices.
✨Highlight Your Attention to Detail
Given the importance of accuracy in this role, be prepared to discuss how you ensure precision in your work. Share specific instances where your attention to detail made a difference, such as catching errors in invoices or maintaining a clean creditors ledger.
